Agenda

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2.

Pledge of Allegiance/Invocation

3.

Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Emergency Management, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.

4.

Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

5.

Auditor

a.

Discussion and possible action to ratify, by Order, end of fiscal year 2022 budget amendments; necessary to process year-end invoices or services rendered on or before September 30, 2022; and any other matters incident thereto.

Issue: Various departments depleted funds within departmental budget line items; nonetheless, multiple invoices were received for goods or services after the fiscal year-end which required apply date of FY-2022.

Solution: In order to process year-end transactions and pay invoices, funding was identified as approved by Commissioners Court on September 26, 2022, to allow Auditors Office and Budget Office to enter and post budget amendments.

Result: Funds were transferred to cover pending invoices and properly classify transactions in FY-2022. Click to View

b.

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Martin Cuellar, Sheriff]

	Acct. Number	Acct. Name	Request
From:	2151-259700	Fund Balance	$10,000

To:	2151-3010-001-463701	Support Assistance	$4,000
	2151-3010-001-454000-030	Advertising Awareness & Activities	$6,000

Issue: Funds are needed for Support Assistance and Advertising Awareness.

Solution: Request a ministerial. Transfer funds to mentioned accounts.

Result: Funds will be available to process payments. Click to View

c.

Discussion and possible action to amend, by Order, the 2023 Capital Project Fund budgets to the fiscal year-end 2022 available carry-over balances, and any other matters incident thereto.

Issue: The proposed Capital Project budgets were based on year-end estimates as of August 2022. Capital Project budgets require the correct available balances for 2023.

Solution: Capital Project budget amendments to have the appropriate available funding.

Result: With these budget amendments, the Capital Project funds will have the correct available balances for October 1, 2022. Click to View

d.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within grant funds to cover budget balances under the Program year 2022-Community Service Block Grant Program (CSBG). There will be no impact to County General Fund. [Requested by James Flores, Director C.A.A. and Economic Development Department]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2368-5170-443000-020	Repairs & Maint. Bldgs	$2,935.07	$779.97	$779.97	$0.00
	2368-5170-443000-075	Repairs & Maint. Vehicles	$763.27	$22.94	$526.95	$504.01
	2368-5170-4441000	Space Rental	$1,985.30	$450.24	$450.24	$0.00
	2368-5170-444500	Equipment Rental	$4,073.62	$803.56	$1,257.82	$454.26
	2368-5170-452012	Property Casualty Premium	$1,221.00	$1,221.00	$1,221.00	$0.00
	2368-5170-454000	Advertising	$449.00	$449.00	$449.00	$0.00
	2368-5170-456005	Postage & Courier Service	$2,388.61	$581.38	$755.50	$1,633.11
	2368-5170-456105	Licenses & Permits	$413.50	$236.50	$236.50	$0.00
	2368-5170-456224	Meetings & Conferences	$1,152.11	$539.17	$639.17	$100.00
	2368-5170-457008	Contractual	$18,005.35	$2,355.43	$7,569.43	$5,214.00
	2368-5170-458000	Administrative Travel	$10,582.14	$3,929.85	$3,929.85	$0.00
	2368-5170-460000	Office Supplies	$10,440.93	$3,452.27	$4,162.27	$710.00
	2368-5170-460028	Janitorial Supplies	$4,694.05	$3,066.41	$3,316.41	$250.00
	2368-5170-462605	Fuels & Lubricants	$5,187.32	$613.50	$994.65	$381.15
	23685170464010	Dues & Memberships	$5,218.00	$2,600.00	$2,600.00	$0.00
	2368-5170-410000	Payroll Cost	$405,225.38	$98,048.10	$128,763.79	$30,715.69
	2368-5170-421000	Health Life Insurance	$105,962.83	$46,003.05	$55,020.43	$9,017.38
	2368-5170-422000	Fica County Share	$34,257.70	$11,426.72	$13,683.08	$2,256.36
	2368-5170-425000	Unemployment Tax	$7,614.16	$6,686.22	$6,896.98	$210.76
	2368-5170-426000	Worker Compensation	$4,861.85	$3,502.67	$3,620.73	$118.06
				$186,767.98
To:	2368-5170-460105	Minor Tools & Apparatus	$14,338.56	$4,119.57	$1,330.43	$5,450.00
	2368-5170-463801	Emergency Services	$56,300.00	$575.00	$1,975.00	$2,550.00
	2368-5170-423000	Retirement County Share	$32,632.39	$5,581.99	-$1,732.40	$3,849.59
	2368-5170-461000	Materials & Supplies	$4,664.39	$16,236.76	$1,063.24	$17,300.00
	2368-5170-441001	Telephone	$6,304.24	$228.15	$311.18	$539.33
	2368-5170-457008-010	Contractual Skills Training	$109,902.89	$160,026.51	$70,502.89	$230,788.88
				$186,767.98

Issue: Funds available in account will not cover cost needed to continue operation of service through the end of the budget year.

Solution: Approve the line item transfers.

Result: There will be sufficient funds in both mentioned line items which will allow for continuation of service. Click to View

e.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Road & Bridge funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2007-259700	Fund Balance	$0	$1,072,068	$0	$0

To:	2007-7150-001-470000	Capital Outlay	$400,000	$135,776	$400,000	$535,776
	2007-7160-001-470000	Capital Outlay	$0	$936,292	$0	$936,292
				$1,072,068

Issue: Commissioners Court approved purchase of R&B heavy equipment. PO's carried over to fiscal year 2023 pending budget.

Solution: Approve budget amendment for fiscal year 2023. Funds are available in the Road & Bridge fund balance.

Result: Vendor invoices will be paid timely. Click to View

6.

Building Maintenance

a.

Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective December 12, 2022:

Slot #	Title	Hourly Rate

0036	Carpenter	$15.15 - $15.93 12/A-E
0041	Energy Management Technician	$17.57 - $18.47 15/A-E
0623	Groundskeeper	$13.07 - $13.73 9/A-E
2361	Groundskeeper	$13.07 - $13.73 9/A-E

Issue: Request to fill vacant slot 0036, 0041, 0623 and 2361.

Solution: Approval to post and fill Slot 0036, 0041, 0623 and 2361.

Result: This action will allow Building Maintenance and Parks & Grounds Department to continue to function efficiently and effectively. Click to View

7.

Civil Legal Division

a.

Discussion and possible action to enter into Advance Funding Agreement Amendment #3 with Texas Department of Transportation reducing the local participation on the project to zero dollar participation ($0.00) and eliminate the preliminary engineering including the schematic, environmental studies and documentation, surveying and mapping, utility investigation and PS&E for State Loop 20 from east of International to U.S. 59 and any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [No effect on the County Budget] Click to View

b.

Discussion and possible action to approve a sixty month State and Local Term Rental Agreement for equipment, software support service & maintenance between Webb County and Pitney Bowes, for the Headstart/Early Headstart Program, commencing December 1, 2022 thru November 30, 2027 in the monthly sum of $65.90/ billed quarterly at $197.70; subject to annual budgetary appropriations and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros-Director, Webb County Headstart/Early Headstart Department; Account #2357-5190-531-444500 (Equipment Rental)] Click to View

c.

Discussion and possible action to approve a One (1) year Professional Service agreement with Recovery Monitoring Solutions, to provide continuous alcohol monitoring, breath-alcohol testing and/or drug patch services for the Webb County Adult Drug Court Program commencing October 1, 2022 through September 30, 2022. Services will include SCRAM CAM, SCRAM CAM via Ethernet, Blood Alcohol Testing, and Participants will directly pay the vendor when drug patch services are applied, therefore there is no impact to the general fund and authorizing the Webb County Judge to execute all relevant documents. [Requested by Judge Tano E. Tijerina, County Judge Account #2353-1020-003-459020 (Other Expenses)] Click to View

d.

Discussion and possible action to ratify a contract with the City of Laredo for the purchase of effluent wastewater to irrigate the Casa Blanca Golf Course at the City's effluent wastewater rate for a five year term and one additional 5 year option (with City Council approval) and any matters incident thereto. Click to View

e.

Discussion and possible action to enter into a Three (3yr.) year (January 1, 2023 through December 31, 2026) Lease of Unimproved Property between First Christian Church and Webb County for the HeadStart/Early HeadStart Program for lease space located at 2409 Guerrero St., Laredo, Webb County, Texas, at a monthly cost of Five Hundred Dollars ($500.00), subject to annual budget appropriations, and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2357-5190-531-444100 (Space Rental)] Click to View

8.

Commissioners Court

a.

Discussion and possible action to authorize the payments in the amount not to exceed Ten Thousand Dollars ($10,000) to the vendors listed for the Webb County Employee Christmas Dance scheduled for Friday, December 16, 2022 with further action to release check upon court approval and authorizing County Judge to sign any associated service agreements; and any other matters incident thereto. [Account #9110-209250-075 (Accounts Payable Other Flexible Spending Plan)]

Kicks Garcia Band
Narvaez Flower Shop
Task Force Security Services, LLC
ODISA Enterprise, LLC Click to View

b.

Discussion and possible action to enter into an FY 2023 Third Party Funding Agreement with Texas A&M International University Alumni Association in the amount of Twenty-Five Thousand Dollars ($25,000.00) and any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #2004-1010-001-463609 (Third Party Contracts)] Click to View

9.

Honorable Tano E. Tijerina, Webb County Judge

a.

Discussion and possible action to accept the recommendation of the Webb County Historical Commission (WCHC) nominations committee and approve the following individuals for appointment/reappointment to the Webb County Historical Commission; and any other matters incident thereto: Jorge Santana, Alfredo Gutierrez, Mary Trevino, Jeanette Hatcher, Elisa Gutierrez, Lily Perez, Zita Guerra Ramirez, Sandra Rocha Taylor and Kelly Cruz. Click to View

10.

Economic Development

a.

Discussion with possible action to authorize the submission of a Non-competing Continuation Grant Application as developed, written, and submitted by and for the Webb County Veterans Treatment Court Program to the Substance Abuse Mental Health Administration (SAMHSA) in the amount of Four Hundred Thousand Dollars ($400,000) and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; there is no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC). [Requested by Margarita Herrera-Garza, Director]

Issue: SAMHSA awarded a Multi-year grant to the Webb County Veterans Treatment Program beginning 05/31/2019 and ending 05/30/2024. The funding agency requires submission of a non-competing continuation grant application for subsequent years after year 2.

Solution: Authorize the submission of the SAMHSA Webb County Veterans Treatment Court Program Non-Competing Continuation Application for Fiscal Year 2023-2024, Year 5.

Result: Webb County VTP will remain in compliance with SPOC; and with the submission rules and regulations set forth by the funding agency. Click to View

11.

Head Start
Disclaimer: All Head Start monies are 100% Federal funds

a.

Discussion and possible action to approve the posting and filling of the following Slot:

Slot #	Title	Hourly Rate	Pay Periods
1111	Substitute	$10.00	20

Click to View

b.

Discussion and possible action to approve the title change of the following Slots with salary changes and approve the filling of the vacant Slot, subject upon the availability of payroll funds and any applicable Head Start Performance Standards guidelines:

	Slot#	Title	Hourly Rate
From:	1662	Classroom Aide	$10.30
To:	1662	Cook	$11.02

To Fill:	1662	Cook	$11.02

Click to View

12.

Information Technology

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Bond Series 2019A to Building Constable Pct. 4 and any other matters incident thereto.

	Acct. Number	Acct. Name	Amount
From:	3874-9080-001-485005	Interest Income-Transfer Out	$6,395
To:	3870-3170-001-474501	Construction in Progress	$6,395

Issue: Network Cabling is being requested for this project.

Solution: Approval of Transfer of funds.

Result: Funds will be available to proceed. Click to View

13.

Planning & Physical Development

a.

Discussion and possible action to grant Preliminary and Final Plat Approval to Gateway Unit 1 Subdivision Plat being a 398.4064 acre tract out of a 552.68 acre tract of land out of Abstract 831, Survey 361 as described in Vol. 5183, Pgs. 284-302 of the Webb County Deed Records and grant a waiver from Section IX.2 of the Subdivision Regulations which call for cross streets at 1,500 feet and a maximum length of 1,000 feet for dead end streets. Planning staff recommends approval. Click to View

14.

Purchasing

a.

Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.

Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.

Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed. Click to View

15.

Honorable Martin Cuellar, Sheriff

a.

Discussion and possible action to approve an amendment to the Inter-Governmental Service Agreements (IGSA) Contract #70CDCR18DIG000004 (CoreCivic’s Webb County Detention Center) that equitably modifies the detention bed rate per day at both of the facilities fees for detention services effective January 1, 2023; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund and there is no requisition with this Amendment. [WCDC Account #1001-209250-180] Click to View

b.

Discussion and possible action to approve an amendment to the Inter-Governmental Service Agreements (IGSA) Contract #70DCR18DIG000010 (CoreCivic's Laredo Processing Center) that equitably modifies the detention bed rate per day at both of the facilities fees for detention services effective January 1, 2023; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund and there is no requisition with this Amendment. [LPC Account #1001-209250-185; WCDC Account #1001-209250-180] Click to View

16.

Water Utilities

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the Water Utilities fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7220-7270-001-432001	Professional Services	$36,050	$36,050	$36,050	$0.00
To:	7220-7280-001-432001	Professional Services	$0.00	$36,050	$0.00	$36,050

Issue: There are insufficient funds to pay for (Professional Services) needed for the Water Treatment Plant.

Solution: By approving transfer of funds, department will have sufficient funds to pay such expenses.

Result: Department will be able to pay for expenses needed in the Water Treatment Plant. Click to View

REGULAR AGENDA

Auditor

17.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund for prior year major open purchase orders:

Acct. Number

Acct. Name

Adopted

Request

Current

End Bal.

From:

1001-1130-001-431007-025

Professional Services

Professional Services

Fire arms & ammunition

1001-4070-001-443000-035

Repairs & Maintenance

Issue: Line item transfer is needed to cover prior year major open purchase orders that have been carried over to new FY-2023.

Solution: Funding is available in contingency reserve for encumbrances to cover prior year purchase orders for goods or services that have not been received.

Result: With court approval of budget line item transfer, vendors will be paid in timely manner. Click to View

Purchasing

18.

Discussion and possible action to approve the purchase and installation of forty-four (44) Cat6 Cable Drops from Audio Dynamics, Inc. in an amount not to exceed $6,395.00 for the Constable Precinct 4 new administrative building project located at 8501 San Dario Avenue and any other matters incident thereto. [Account #3870-3170-001-474501 (Building Const. Pct. 4 Ser 2019A-Cnstbl Pct. 4 - Administration-Construction In Progress)]

Issue: Cable Cat-6 drops are being recommended by Webb County’s Information Technology (IT) Department so future infrastructure of connectivity of computers and other related data connections are in place prior to occupancy of new building addition.

Solution: Quotes were secured for this requested scope of work. Audio Dynamics is the low bidder.

Result: The Purchasing Agent will issue a Purchase Order for the requested services. All bond related expenditures require Court approval as per Purchasing policy. Click to View

19.

Discussion and possible action to approve a modification after award to Annual Contract - Bid No. 2023-18 “Refuse Collection” awarded to Trashco, LTD., due to solid waste rate fee increases by the City of Laredo in accordance with the Texas Local Government Code; Section 262.030 (Modification after Award) and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto.

Issue: After award of refuse collection bid, the City of Laredo increased the solid waste rate fees, which will be increased in increments during the next four (4) years effective November 6, 2022. Total impact to original award is 13% fee increase to all bid pricing submitted by Trashco per location being serviced.

Solution: Consider accepting the modification after award but before execution, as permitted by State procurement law.

Result: Finalize the execution of contract with the approved modification to bid pricing if approved by Commissioners Court. Pricing will be in place until September 30, 2023. Click to View

Tax Attorney

20.

Status report on delinquent tax collection by Webb County Tax Attorney Javier Montemayor, Jr. with discussion and possible action on the modification and extension of delinquent tax contract; and any other matters incident thereto. Click to View

Commissioners Court Administrator

21.

Discussion and possible action to adopt a resolution in support of creating a Groundwater Conservation District in Webb County, adding the legislative request to the County’s legislative agenda and submitting legislation to the State Legislature. Click to View

Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

22.

Discussion and possible action to designate up to Three Thousand Dollars ($3,000.00) of Five Thousand Dollars ($5,000.00 [the remainder of the donated funds to be used for other projects and programs subject to Commissioners Court approval]) donated by VTX 1 Valley Telephone Cooperative Inc. (donor) to the County for the purchase of jackets to be distributed to economically disadvantaged children in the Quad-City area in anticipation of cold weather which said purchase and distribution is found to be a public purpose, preventing hypothermia, illness and possible hospitalization and authorizing the creation and maintenance of a list of the eligible recipients of the coats/jackets and any other matters incident thereto. Click to View

Honorable Tano E. Tijerina, Webb County Judge

23.

Discussion and possible action to adopt a resolution supporting and expressing the desire to collaborate with the Legacy Water Supply Corporation in exploring a secondary water source, the feasibility of providing water to Webb County Colonias, and searching for opportunities for grants, low interest loans, and other financing opportunities from local, state, federal and other private and public funding resources Click to View

Presentations

24.

Presentation of plaque to Commissioner Cindy Liendo from Precinct 4 Staff for her outstanding public service, numerous community achievements and firm commitment to Laredo - Webb County. Your leadership continues to positively impact and push forward local efforts that advocate and support our community. Click to View

25.

Communications

26.

Adjourn

The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.

DISABILITY ACCESS STATEMENT

Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.

DATED THIS ______ DAY OF DECEMBER, 2022

By: ______________________________

Melinda Mata
Court Administrator

CERTIFICATION OF NOTICE AND POSTING

I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the ______ day of December, 2022 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.

DATED THIS _______ DAY OF DECEMBER, 2022

MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS

BY: ______________________________________________

Margie Ramirez-Ibarra, County Clerk