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CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
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Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
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2. |
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Pledge of Allegiance/Invocation |
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3. |
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Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources); and any other matters incident thereto. |
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4. |
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Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
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| COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible to approve, by Order, the following budget amendment (line item transfer) within Federal Forfeiture Funds. [Requested by Martin Cuellar, Webb County Sheriff; Fund #2152]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
2152-3010-001-456205 |
Training & Education |
$10,000 |
$8,000 |
$10,000 |
$2,000 |
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| To: |
2152-3010-001-432001 |
Professional Services |
$18,000 |
$4,500 |
$4,500 |
$9,000 |
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2152-3010-001-455501 |
Drug Free Campaign |
$10,000 |
$3,500 |
$1,244 |
$4,744 |
Issue: Funds are needed under Professional Services and Drug Free Campaign line items.
Solution: A transfer is required from another budget category.
Result: There will be sufficient funds for future expenses. Click to View |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds to cover budget balances from 2018- fiscal year into new year FY- 2019. This action will not have an impact on the County General Fund. [Requested by Javier Ramirez, CAA Executive Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
2368-5170-521-456205 |
Training & Education |
$7,704 |
$500.00 |
$7,704.00 |
$7,204.00 |
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2368-5170-521-458000 |
Administrative Travel |
$5,919 |
$900.00 |
$ 5,919.00 |
$5,919.00 |
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2368-5170-521-461000 |
Materials & Supplies |
$1,183 |
$500.00 |
$1,183.00 |
$683.00 |
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2368-5170-521-464010 |
Minor Tools Apparatus |
$1,479 |
$1,300.00 |
$1,479.00 |
$179.00 |
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2368-5170-521-456205 |
Training & Education |
$7,204 |
$1,348.20 |
$7,204.00 |
$5,855.80 |
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$4,548.20 |
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| To: |
2368-55170-521-443000-020 |
Repairs & Maint. Bldg |
$ 0 |
$500.00 |
$ 0 |
$500.00 |
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2368-5170-521-444100 |
Space Rentals |
$ 0 |
$900.00 |
$0 |
$900.00 |
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2368-5170-521-460105 |
Meetings & Conferences |
$ 0 |
$500.00 |
$ 0 |
$500.00 |
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2368-5170-521-464010 |
Dues & Membership |
$1,950 |
$1,300.00 |
$1,950.00 |
$3,250.00 |
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2368-5170-521-460105 |
Minor Tools Apparatus |
$179 |
$1,348.20 |
$179.00 |
$1,527.20 |
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$4,548.20 |
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Issue: Funds available in account will not cover cost needed to continue operation of service.
Solution: By Commissioners Court approval, accounts line item transfers will have funds to cover until the extension that CAA requested to TDHCA until March 31, 2019.
Result: There will be sufficient funds in both mentioned line items which will allow for continuation of service. Click to View |
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c. |
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Discussion and possible action to approve, by Order, a budget amendment (line item transfer) to the Constable Pct. 4 State forfeiture fund by increasing the expenditure budget by $7,732.00; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure, Section 111.07075 (Special Budget for Revenue Received after Start of Fiscal Year). [Requested by Harold DeVally, Constable Pct. 4; Fund #2201-3170-352100 (State Forfeiture)]
Issue: Funds will be used to pay fringe benefits for 2019 OCDETF Agreement.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The department can utilize the new proceeds for the official use of this office. Click to View |
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d. |
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Discussion and possible action to approve, by Order, a budget amendment (line item transfer) by increasing expenditures in the amount of $46,260.00 from funds available for the Court initiated Guardianship program in accordance with Texas Local Government Code, Section 118.052(2)(E); 118.067 (Supplemental Court-initiated Guardianship Fee) and Section 111.07075 (Special Budget for Revenue Received after Start of Fiscal Year). [Requested by County Court at Laws, Fund #2013 (Court Initiated Guardianship)]
Issue: Increase budget for revenue receipts received and budgeted expenditures to cover future expenditures.
Solution: Appropriate new revenues and expenditures to be used for the purpose of program expenditures.
Result: Finalize special budget using proceeds for the purpose stated on this agenda item. Click to View |
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e. |
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Discussion and possible action to approve, by Order, a budget amendment (line item transfer) of $35,000 to the District Attorney Federal Forfeiture Fund from the U.S. Department of Justice Equitable Share Program in accordance with Texas Local Government Code, Section 111.0706 (Special Budget for Grant or Aid Money). [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (DOJ - Federal Forfeiture)]
Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.
Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.
Result: The District Attorney's Office will add the new proceeds to its current budget to be utilize for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines. Click to View |
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f. |
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Discussion and possible action to approve, by Order, a budget amendment (line item transfer) to the District Attorney State forfeiture fund by increasing the expenditure budget by $28,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure and in accordance with Texas Local Government Code, Section 111.0706 (Special Budget for Grant or Aid Money). [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. Click to View |
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g. |
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Discussion and possible action to amend the 2019 Capital Project budgets to the fiscal year end 2018 available balances by reducing budget by $9,615 to accurately reflect the 2018 available balance. [Fund #3050-7380-001-470000 (Capital Outlay Series 2010)]
Issue: Capital Project budgets require the correct available balances for 2019 and a payment in the amount of $9615.00 was made in September of 2018 and not reflected in the fund balance.
Solution: Correct the fund balance for Capital Project budgets and have the appropriate funding to perform their intended purpose.
Result: With these budget amendments, the Capital Project budgets will have the correct available balances. Click to View |
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6. |
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Casa Blanca Golf Course |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment(s) (line item transfers) within the Golf Course fund; and any other matters incident thereto. [Requested by Doug Harker, EVP, Touchstone Golf]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
7100-6130-001-454000 |
Advertising |
$8,000 |
$5,000 |
$8,000 |
$3,000 |
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| To: |
7100-6130-001-458000 |
Administrative Travel |
$1,700 |
$2,500 |
$1,700 |
$4,200 |
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7100-6080-001-443000-035 |
Repairs & Maint. Equip. |
$24,000 |
$2,500 |
$24,000 |
$26,500 |
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$5,000 |
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Issue: Funding needed for Administrative Travel and Repairs & Maintenance Equipment.
Solution: Transfer out from 6130 (G&A, Advertising) to fund 6130 (G&A, Administrative Travel) and from 6130 (G&A, Advertising) to 6080 (Golf, Repairs & Maintenance Equipment). Travel costs in the early part of the management engagement for the golf course will be higher than the original budget due to time spent at the golf course. In addition, additional repairs and maintenance of equipment have been identified that need to be addressed.
Result: There will be sufficient funds in all budget line items to pay requested items. Click to View |
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b. |
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Discussion and possible action to ratify, by Order, the following budget amendment(s) (line item transfers) within the Golf Course fund; and any other matters incident thereto. [Requested by Doug Harker, EVP, Touchstone Golf]
Issue: Funding needed for to pay for Golf Maintenance Solutions Interim Superintendent need.
Solution: Transfer out from 6080 (Golf, Reimbursable Labor) to fund 6125 (Maintenance, Professional Services). The golf course does not have a Superintendent and conditions also warranted the expertise of an outside resource.
Result: There will be sufficient funds in all budget line items to pay requested items. Click to View |
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c. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the Golf Course fund; and any other matters incident thereto: [Requested by Doug Harker, EVP, Touchstone Golf]
Issue: Golf Management Services (GMS) is currently being charged from Reimbursement Labor, but the Auditors office has informed management the invoices need to be funded from Professional Services.
Solution: With the Professional Services account adopted at zero, the transfer will allow all future invoices to be paid from the correct account.
Result: The department will be in compliance with accounting practices. Click to View |
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d. |
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Discussion and possible action to ratify, by Order, the following budget amendment(s) (line item transfers) within the Golf Course fund; and any other matters incident thereto. [Requested by Doug Harker, EVP, Touchstone Golf]
Issue: Funding needed for Liquor License Application fee and related legal fees.
Solution: Transfer out from 6130 (G&A, Advertising) to fund 6130 (G&A, Directors Fees/Management). The funds are not needed at this time in Advertising but funding for the new Liquor License is necessary.
Result: There will be sufficient funds in all budget line items to pay requested items. Click to View |
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e. |
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Discussion and possible action to ratify, by Order, the following budget amendment(s) (line item transfers) within the Golf Course fund; and any other matters incident thereto. [Requested by Doug Harker, EVP, Touchstone Golf]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
7100-6080-001-444001-015 |
Trees & Landscaping Plants |
$300 |
$300 |
$300 |
$-0- |
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7100-6100-001-44400-010 |
Trees & Landscaping Fertilizers |
$600 |
$600 |
$600 |
$-0- |
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7100-6100-001-44400-020 |
Trees & Landscaping Sand & Gravel |
$1,200 |
$1,200 |
$1,200 |
$-0- |
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7100-6100-001-44400-025 |
Trees & Landscaping Sods/Seeds |
$1,200 |
$1,200 |
$1,200 |
$-0- |
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$3,300 |
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| To: |
7100-6080-001-443000-135 |
Repairs & Maint. Clubhouse |
$1,000 |
$3,300 |
$1,000 |
$4,300 |
Issue: Funding needed for clubhouse repairs and maintenance.
Solution: Transfer out from select accounts in fund 6080 (Golf) and 6100 (Range) to fund 6080 (Golf, Repairs & Maintenance Clubhouse) to pay for clubhouse repairs and maintenance including paint, A/C system repair, lighting, locks, other items.
Result: There will be sufficient funds in all budget line items to pay requested items. Click to View |
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f. |
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Discussion and possible action to approve, by Order, the following budget amendment(s) (line item transfers) within the Golf Course fund; and any other matters incident thereto. [Requested by Doug Harker, EVP, Touchstone Golf]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
7100-6080-001-441205-010 |
Utilities- Electricity |
$28,000 |
$3,000 |
$23,006.01 |
$20,006.01 |
| To: |
7100-6120-001-441605-010 |
Gas Propane |
$0 |
$3,000 |
$0 |
$3,000 |
Issue: Funding needed for propane to power kitchen cooking equipment.
Solution: Transfer out from select accounts in fund 6080 (Golf) to fund 6120 (Food & Beverage) to pay for propane. This was not budgeted by prior management and Touchstone was unaware of the gas supply arrangements.
Result: There will be sufficient funds in all budget line items to pay requested items. Click to View |
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7. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a Non-Financial Memorandum of Understanding (MOU) between the Children’s Advocacy Center and Webb County for the Webb County Youth Village. This MOU delineates the responsibilities between both parties to ensure a collaborative effort in providing victim advocates for emotional support services for juveniles detained at the Webb County Youth Village. [Requested by Melissa Mojica, Director, Webb County Juvenile Department] Click to View |
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b. |
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Discussion and possible action to approve the execution of a annual customer support scheduled maintenance agreement for the Generac Model No. 8378880100, Serial No. 2094871 emergency generator located at the Webb County Youth Village, in the amount of $3,095.00 per year commencing January 2, 2019 thru January 2, 2020, between Webb County and Holt Power Systems, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Melissa Mojica, Director Webb County Youth Village; Account #1001-2450-001-443000-020] Click to View |
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c. |
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Discussion and possible action to approve the execution of a annual customer support scheduled maintenance agreement for the John Deer Model No. 6068HF285, Serial No. PE6068L221012, emergency generator, located at the Webb County Youth Village, in the amount of $2,995.00 per year commencing January 2, 2019 thru January 2, 2020, between Webb County and Holt Power Systems, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Melissa Mojica, Director Webb County Youth Village; Account #2827-2450-001-443000-020] Click to View |
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8. |
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Community Action Agency |
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a. |
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Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual vendor agreement with Retail Energy providers (listed below) for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
List of Retail Energy Providers
V247 Power
Power Texas
Axon Power
Constellation New Energy Inc.
Issue: The Webb County CAA will enter into an annual vendor agreement with Retail Energy Provider for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).
Solution: These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
Result: The Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for payment of qualifying low income clients home energy expenses. Click to View |
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b. |
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Discussion and possible action to approve a Resolution by the Webb County Commissioners Court approving and authorizing Webb County on behalf of the Webb County Meals on Wheels Program to submit an application for recertifcation and participation in the Texas Health and Human Services Commission - (M.C.O.) Managed Care Organization and (L.T.S.S.) Long Term Services and Support network. The application is needed to recertify the Webb County Meals on Wheels program which provides Home-Delivered Meals under the U.S. Social Security Act Title XX, and authorizing the Webb County Judge to sign any relevant documents and any other matters incident thereto. Click to View |
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c. |
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Discussion and possible action to authorize the use of three (3) county buses from the Community Action Agency and El Aguila Rural Transportation to be used by the Washington's Birthday Celebration Association (WBCA) at the upcoming Stars and Stripes Air Show which will be held on Sunday, February 17, 2019 at the Laredo International Airport; and any other matters incident thereto. Click to View |
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9. |
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Economic Development |
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a. |
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Discussion and possible action to ratify the County Court-at-Law 2 DWI Court Program submission of a Year 2, non-competing Continuation Grant Application for SAMHSA Grant #TI-081049 (TI-18-008). This grant solicitation has been reviewed, and is compliant with SPOC. There will be no impact to the General Fund. [Requested by County Court at Law II - DWI Court Program; Account #2356-2070]
Issue: The grant application was submitted on February 4 so as not to lose the grant funds. Grant funds have already been awarded for the next 5 years. However, it is required by the funding agency to submit a non-competing continuation application for each individual year of the grant. Thus, since it is the intention of County Court-at-Law 2 to continue to renew services under the grant over the next 5 years, a non-competing continuation application will be submitted by the DWI Court Program to continue services for year 2.
Solution: Ratify the submission of the Continuation application as submitted in order to allow DWI Court Program to continue to offer services under the grant for year 2.
Result: County Court-at-Law 2 will continue to remain in compliance with SPOC, and with the submission rules and regulations set forth by the funding agency. Click to View |
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b. |
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Discussion and possible action to approve the submission of a Juvenile Justice Program grant application as developed, written, presented, and submitted by the Office of the Justice of the Peace, Pct. 4, Place 1 in collaboration with the Webb County Sheriff’s Office in the amount estimated at $15,000 for training/travel and supplies costs for the juvenile delinquency case manager in order to divert at-risk juveniles from entering the juvenile justice system in Laredo/Webb County; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, thus, there will be no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Jose R. Salinas, Justice of the Peace, Pct. 4, Place 1; Fund #2742]]
Issue: Juvenile delinquency is a nationwide problem that negatively affects not only the delinquent youth and their families but also adversely impacts schools, neighborhoods, and the local community at large. In addition, youth at-risk for juvenile delinquency who enter into the juvenile justice system tend to face limited future career, educational, and other socio-economic prospects, especially in the South Texas area.
Solution: Grant application to provide additional services, including equipment, training/travel, and supplies, in order to provide prevention, diversion, and intervention strategies through the court of the Justice of the Peace, Precinct 4 in Laredo/Webb County area.
Result: Increased focus on diversion strategies to steer at-risk juveniles from the juvenile and criminal justice system. Click to View |
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Discussion and possible action to approve the submission of a grant developed, written, and submitted by the Office of the Justice of the Peace, Pct. 4 in collaboration with the Webb County Sheriff’s Office for a Truancy Prevention and Intervention Program grant application in the amount estimated at $61,500 to continue to pay the grant-funded salary and fringe benefits and supplies for a truancy case manager in order to continue to divert at-risk truant juveniles from entering the juvenile justice system in Laredo/Webb County; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match and will have no impact on the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Jose R. Salinas, Justice of the Peace, Precinct 4, Place 1; Fund #2733]
Issue: Juvenile delinquency is a nationwide problem that negatively affects not only the delinquent youth and their families but also adversely impacts schools, neighborhoods, and the local community at large. In addition, youth at-risk for juvenile delinquency who enter into the juvenile justice system tend to face limited future career, educational, and other socio-economic prospects, especially in the South Texas area.
Solution: Grant application to continue to fund a currently grant-funded truancy case manager in order to continue to provide prevention, diversion, and intervention strategies through the court of the Justice of the Peace, Precinct 4 in Laredo/Webb County area.
Result: Increased focus on diversion strategies to steer at-risk juveniles from the juvenile and criminal justice system. Click to View |
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d. |
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Discussion and possible action to authorize the submission of a Violent Crimes Against Women Criminal Justice and Training (VAWA) grant application as developed, written, presented, and submitted by the Webb County Sheriff’s Office to the Criminal Justice Division (CJD) Office of Governor (OOG) in the amount estimated at $7,100 for training and supplies for investigators and patrol officers working at the Webb County Sheriff’s Office serving victims of violent crimes against women and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires a Twenty-Nine (29%) percent cash match, or a $2,900 cash match, which will be met by the Webb County Sheriff's Office state forfeiture funds. Thus, this grant will have no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Sheriff; Account #2151-9080-001-485005 (Transfer out from Forfeiture Funds)]
Issue: Violence against women is among the most intractable and deadliest criminal justice problems in the United States, especially domestic violence and in the South Texas area. According to published statistics, the number of American women between 2001-2012 who were murdered by current or ex male partners in the United States was 11,766. That's almost double the amount of casualties lost during wars in Afghanistan and Iraq. Women who will be victims of severe violence by an intimate partner in their lifetimes number 1 in 4. (“30 Shocking Domestic Violence Statistics That Remind Us It’s An Epidemic” Vagianos 10/23/2014)
Solution: Grant application to enhance the tools, techniques, and training to those investigators who follow-up to calls for assistance, conduct interviews with these victims, file incident reports, provide these victims information/referrals to service providers, initiate arrests of perpetrators, refer cases for prosecution, and prepare testimony/evidence for trial in cases of domestic violence, sexual assault, dating violence, and stalking.
Result: Enhanced law enforcement services, including investigative techniques, to deal with emergent criminal trends, such as cyber stalking, and improved efficacy of the law enforcement response to the needs of victims of violent crime. Click to View |
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e. |
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Discussion and possible action to approve the submission of an application developed, written, presented, and submitted by the Webb County Sheriff’s Office to the Homeland Security Grants Division Office of the Governor for a Law Enforcement Terrorism Prevention Activities (LETPA) grant in the amount estimated at $88,109 for law enforcement terrorism prevention equipment, supplies, and software; and designating the Webb County Judge in all matters related to this grant; and any other matters incident thereto. This grant requires no match; and, thus, will have no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Sheriff]
Issue: Since the tragedy of 9/11, the urgent need for expanded and enhanced law enforcement efforts to prevent terrorism in the United States was understood to help save the lives of both first responders and the people they serve.
Solution: Grant application to fund enhanced capabilities for the Webb County Sheriff’s Office.
Result: The Webb County Sheriff’s Office will have increased capacities and enhanced capabilities. Click to View |
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f. |
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Discussion and possible action to approve the submission of an application developed, written, presented and submitted by the Webb County Sheriff’s Office to the Homeland Security Grants Division Office of the Governor for a State Homeland Security Program (SHSP) grant in the amount estimated at $115,000 for equipment and supplies; and designating the Webb County Judge to sign all relevant documents; and any other matters incident thereto. This grant requires no match; and, thus, will have no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Sheriff]
Issue: Complex and dynamic law enforcement challenges exist in the Southwest border area of the United States, including Laredo/Webb County. Furthermore, the County of Webb/City of Laredo continues to be one of the busiest in-land ports as well as a strategically significant international commerce corridor for the United States.
Solution: Grant application to further enhance the Webb County Sheriff’s Office preparedness to prevent threats, protect citizens, mitigate loss of life and property, and respond quickly to save lives.
Result: Through the grant-funded efforts, the Webb County Sheriff’s Office will be able to address high-priority preparedness goals to strengthen core capabilities to prevent, protect, mitigate, respond, and support community recovery. Click to View |
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10. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to affirm the Court's approval to continue to allow the Head Start and Early Head Start program to participate in the Child and Adult Care Food Program and to confirm the Court's awareness of the organization's responsibilities and liabilities associated with participation. Click to View |
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b. |
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Discussion and possible action to approve the posting and filling of the following Slots:
Click to View |
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c. |
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Discussion and possible action to approve, by Order, a budget amendment in the amount of $645.20 (Head Start only) for auction sale revenue received on September 30, 2018 in accordance with the Texas State Local Government Code, Sub-Chapter C; Section 111.07075 (Special Budget for Revenue Received After Start of Fiscal Year) for the purpose of using proceeds towards the Head Start program. [Revenue Account #2357-1150-357420 – Expenditure Account #2357-1150-531-431002]
Issue: Auction proceeds were incurred on 9/30/2018, these revenues were not anticipated before the adoption of the FY 2019 Budget.
Solution: Appropriate a portion of the proceeds to be used for the purpose of funding Head Start program expenditures.
Result: Finalize special budget using auction proceeds incurred on 9/30/2018 for the intended purpose stated on this agenda item. Click to View |
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d. |
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Discussion and possible action to approve the "Annual Report to the Public" for the 2017 - 2018 Program Year and to make available to the public via the Head Start web page at http://www.webbcountytx.gov/HeadStart/. Click to View |
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11. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. Click to View |
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REGULAR AGENDA
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Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1 |
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12. |
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Discussion and possible action to, by Order, approve the following budget amendment (line item transfer) within the General fund:
Issue: Department in need of replacement of office furniture.
Solution: Process line item transfer to cover expense to replace office furniture.
Result: Transfer will cover expense to make purchase. Click to View |
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Casa Blanca Golf Course |
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13. |
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Discussion and possible action to authorize the Budget Officers and Auditors Office to enter and post budget line item transfers for Fund 7100 Casa Blanca Golf Course necessary to process payment of all invoices dated or services rendered on or before April 1, 2019. Line item transfers are to be determined by the Golf Course in coordination with the Budget Office Auditors Office and presented for ratification.
Issue: The new management company is undergoing several changes to improve the golf course. With these changes in management, the budget that was originally adopted does not meet the new company's needs.
Solution: Approving the necessary budget amendments will allow the new management company to continue with improvements in a efficient and timely manner.
Result: The community of Webb County will benefit from these new changes. Click to View |
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14. |
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Discussion and possible action to approve a disbursement request from Webb County to Touchstone Golf, in the amount of $64,196.82, for the re-sodding of two greens, driving range netting, and range ball golf ball washer from the Certificate of Obligations Series 2013; and any other matters incident thereto. [Account #7110-6040-001-474501, Construction in Progress (Bond Series 2013)]
Issue: The golf course is in need of major improvements, with re-sodding, driving range netting, and golf ball washer being priority.
Solution: Allowing Touchstone to use the disbursement will provide funding for these major improvements.
Result: The golf course will be up to par with improvements. Click to View |
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Auditor |
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15. |
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Discussion and possible action to approve the following General Fund budget amendment (line item transfer), by Order, in the amount of $555,616.37 from Operational Reserve (Acct. #1001-1130-001-431007-005) under Section 111.070 (c)(1) of the Texas Local Government Code which allows the Commissioners Court to transfer from one budget item to another without authorizing an emergency expenditure. [Requested by Auditors Office; Fund #1001]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
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1001-1130-001-431007-005 |
Operational Reserve |
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$555,616.37 |
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| To: |
1001-3010-001-470000 |
Capital Outlay |
$2,388,657 |
$313,552.89 |
$1,474,124.32 |
$1,787,677.21 |
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1001-3150-001-470000 |
Capital Outlay |
$607,200 |
$95,175.80 |
$329,618.88 |
$424,794.68 |
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1001-3160-001-470000 |
Capital Outlay |
$303,281 |
$52,813.13 |
$164,359.85 |
$217,172.98 |
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1001-3170-001-470000 |
Capital Outlay |
$303,281 |
$38,091.85 |
$164,359.85 |
$202,451.70 |
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1001-3180-001-470000 |
Capital Outlay |
$378,726 |
$55,982.70 |
$205,562.06 |
$261,544.76 |
Issue: On June 25, 2018 Commissioners Court authorized the Purchasing Agent to secure a financing option to purchase law enforcement equipment (20 vehicles and radios) for Sheriff and Constable offices as well as heavy machinery for Road & Bridge department for a grand total of $1,360,113.43. Budget amendments were performed for other financing sources (revenues) and to expenditures for respective capital outlay accounts. Government Capital Corporation funding was received on July 17, 2018 and recorded as Other Funding Sources (revenues). Purchase orders for vendor to purchase vehicles were issued on July 19, 2018 total $555,616.37. Vehicles have not been received; purchase orders have been carried over from FY2018 to FY2019. Budget amendment is required in FY2019 to cover payment of purchase orders when vehicles are received and payment due.
Solution: Increase respective capital outlay budget to cover FY2019 appropriated purchase orders for vehicles.
Result: Timely payment to vendor invoices for purchase orders related to purchase of law enforcement vehicles. Click to View |
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Engineer |
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16. |
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Discussion and possible action to retain the services of a Texas Department of Transportation Certified Land Appraiser to determine the fair market value of those properties in Webb County Colonia Subdivisions that the county deems necessary for acquisition for the purpose of acquiring Right of Way, drainage through purchase or condemnation, as necessary; and authorize the County Judge to execute all relevant documents. [Account #1001-1130-001-432001 (Professional Services)]
Issue: Webb County Colonia Subdivisions do not have an Emergency Evacuation Route during flooding rains.
Solution: Establish and construct a proper road as an emergency evacuation route.
Result: Property owners of Webb County Subdivisions will have an Emergency Evacuation Route during flooding rains. Click to View |
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17. |
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Discussion and possible action to approve a Reverse Osmosis with Chlorinator from Marion Services, LLC., in the amount of $3,385.00 for the Quad City Fire Station; and authorize the County Judge to execute all relevant documents. [Account #1001-1130-001-431-007-010 (Operational Reserve)]
Issue: Well water does not meet Texas Commission on Environmental (TCEQ) Quality drinking water standards.
Solutions: The installation of a Reverse Osmosis System with Chlorinator will meet TCEQ requirements for well water use at this location.
Result: Compliant clean water for drinking, eating and bathing. Click to View |
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18. |
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Discussion and possible action to approve a Reverse Osmosis System with Chlorinator from Marion Services, LLC., in the amount of $3,795.00 for the Los Botines Fire Station #3; and authorize the County Judge to execute all relevant documents. [Account #1001-1130-001-431-007-010 (Operational Reserve)]
Issue: Well water does not meet Texas Commission on Environmental Quality (TCEQ) drinking water standards.
Solution: The installation of a Reverse Osmosis System with Chlorinator will meet TCEQ requirements for well water use at this location.
Result: Compliant clean water for drinking, eating and bathing. Click to View |
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Water Utilities |
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19. |
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Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications (RFQ) regarding systematic completion of the Supervisory Control and Data Acquisition (SCADA) system upgrade project for the water system facilities in accordance with the Texas Government Code; Chapter 2254 (Professional and Consulting Services). This action will have no impact on the County’s General Fund Budget. [Funding Source: 2016 Bond Series Funds]
Issue: The current condition of the existing water SCADA facilities and the potential for failure creates an urgent public necessity to implement an expeditious process for upgrading water facilities to ensure continued TCEQ compliance, public health protection, and operational integrity.
Solution: Due to the project consisting of high-technology procurement, the staff has determined that the best course of response is to solicit qualifications of firms that can swiftly and adequately address an upgrade of facilities under this RFQ.
Result: Approve authorization to Purchasing Agent to solicit RFQ. Click to View |
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Honorable Rosie Cuellar, Tax-Assessor- Collector |
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20. |
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Discussion and possible action to approve, by Order, the following General Fund budget amendment (line item transfer) in the amount of $22,095 from Operational Reserve (Account #1001-1130-001-431007-005) under Section 111.070 (c)(1) of the Texas Local Government Code which allows the Commissioners Court to transfer from one budget item to another without authorizing an emergency expenditure. [Fund 1001]
Issue: Funds of $22,094.70 were approved by Commissioners Court on April 2018 for an archiving software upgrade. This project/upgrade started on October 2018 and will complete February 2019. Hardware/Software items have not been received; purchase orders have been carried over from FY2018 to FY2019. Budget amendment is required in FY2019 to cover payment of purchase orders when items are received and payment due.
Solution: Approval of budget amendment.
Result: Pay pending invoices. Click to View |
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Commissioners Court Administrator |
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21. |
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Discussion and possible action to enter into a Memorandum of Understanding with Laredo Independent School District, Webb Consolidated Independent School District and United Independent School District for the disbursement of school land funds; authorizing the County Judge to sign all relevant documents and any matters incident thereto. [Funds available in Fund 5100 Available School Fund and 5200 Permanent School Fund] Click to View |
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Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1 |
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22. |
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Discussion and possible action to approve the following Clean-Up Campaign dates for the areas of Webb County Precinct One and to authorize the Road & Bridge Department to operate their equipment.
La Presa Clean-Up March 12, 2019
Rio Bravo Clean-Up March 19, 2019
Mirando City Clean-Up April 2,2019
El Cenizo Clean-Up April 9, 2019 Click to View |
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Honorable John C. Galo, Webb County Commissioner Pct. 3 |
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23. |
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Discussion and possible action to rescind Commissioners Court action taken on November 26, 2018 regarding addendum Item #1, which authorized the purchasing agent to advertise for a construction manager at risk for pre-construction and construction for the Webb County fairground facilities in accordance with the Government Code Subchapter F. Section 2269; with additional action to approve a new procurement method for the Webb County Fairgrounds project; and any other matters incident thereto. Click to View |
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| Honorable Tano E. Tijerina, Webb County Judge |
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24. |
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Discussion and possible action to form a Census Complete County Committee for the 2020 Census set to begin on April 1, 2020. [Co-Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2] Click to View |
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25. |
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Discussion and possible action to approve the re-appointment of Lalo Uribe as County representative to the Laredo Economic Development Corporation Board of Directors for a One (1) year term. [Requested by Laredo Economic Development Corporation] Click to View |
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26. |
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Discussion and possible action to designate the former Youth Village located at 4100 Juarez St. Laredo, Tx. to be used as a detox facility. Click to View |
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| Presentations |
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27. |
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Presentation of rebate check from Schneider Electric and AEP in the amount of One Hundred and Fifteen Thousand and Three Hundred and Fifty-Eight Dollars ($115,358) to Commissioners Court. [Requested by Honorable Tano E. Tijerina, County Judge] Click to View |
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28. |
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Presentation by Graham Landry from San Antonio AirLIFE regarding air medical services. [Requested by Honorable Tano E. Tijerina, County Judge] Click to View |
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29. |
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Recognition of Ms. Krizia L. Keiser for her noble and beautiful gift of life to others through organ donation and her parents Mrs. Martha Keiser and Mr. John R. Keiser along with their family for making it their mission to spread Organ Donation Awareness in Webb County through the Krizia L. Keiser Memorial Foundation; and any other matters incident thereto. [Requested by Honorable Cindy Liendo, Commissioner Pct. 4] Click to View |
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30. |
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Recognition to United ISD board for their 2019 Texas Computer Education Association (TCEA) School Board of the Year Award. The Board was selected from a pool of 47 applicants on a multitude of merits that included the successful integration of technology in United ISD. [Requested by Honorable John Galo, Commissioner Pct. 3] Click to View |
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31. |
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Presentation from Schneider Electric on a potential Phase 2 Water and Light Conservation Plan for Webb County. [Requested by Luis Perez-Garcia, Engineer] Click to View |
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32. |
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Presentation by Noe Hinojosa, financial consultant with Estrada Hinojosa, regarding Webb County’s current debt structure, performance, credit rating refunding and new money considerations for upcoming county projects; with discussion and possible action to approve an Order authorizing publication of Notice of Intention to issue Certificates of Obligation; and any other matters incident thereto. [Requested by Budget Officers] Click to View |
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33. |
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Communications |
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34. |
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Adjourn |
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The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.
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DISABILITY ACCESS STATEMENT |
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Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.
DATED THIS ____ DAY OF FEBRUARY, 2019
By: ______________________________
Melinda Mata
Court Administrator
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CERTIFICATION OF NOTICE AND POSTING
I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the___ day of February, 2019 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.
DATED THIS ____ DAY OF FEBRUARY, 2019
MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS
BY: ______________________________________________
Margie Ramirez-Ibarra, County Clerk
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