| |
|
|
|
|
|
|
| CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
| |
|
1. |
|
|
|
Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
| |
|
2. |
|
|
|
Pledge of Allegiance/Invocation |
| |
|
3. |
|
|
|
Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto. |
| |
|
4. |
|
|
|
Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
| |
|
COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
| |
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
|
| |
|
5. |
|
|
|
Civil Legal Division |
| |
|
|
|
a. |
|
|
Discussion and possible action to ratify an amendment to the CoreCivic Inter-Governmental Service Agreement (IGSA) 70CDCR24DIG000001 at the Webb County Detention Center in Laredo, TX, in order to incorporate Wage Determinations (WD) by the Department of Labor for positions. Said positions shall include conformance of a Chaplin, a Manager, Learning & Development, and a Warehouse Coordinator; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund and there is no requisition with this Amendment. [Requested by the Webb County Sheriffs' Office, WCDC Account #1001-209250-180] Click to View |
| |
|
6. |
|
|
|
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2 |
| |
|
|
|
a. |
|
|
Discussion and possible action to enter into a Memorandum of Understanding (M.O.U.) between Webb CCP-COV Program of SCAN, Inc. and Webb County for the benefit of the Webb County Santa Teresita Community Center in order to implement recreational activities designed to address the need for stress reduction in the community by utilizing Mini Health Risk Prevention Fairs during the Fiscal Year 2023-2024. Said MOU is a benefit to the local community in that it will continue to address trauma and stress through prevention efforts. The MOU will have no cost to Webb County and will not impact the general fund.
Issue: The Santa Teresita Community Center desires to enter into a Memorandum of Understanding (M.O.U.) with Webb CCP-COV Program of SCAN, Inc. This partnership will assist in providing additional services to Webb County Santa Teresita Community Center.
Solution: Approve MOU to provide additional services to Santa Teresita Community Center.
Result: Santa Teresita Community Center benefit from the services offered by both agencies Click to View |
| |
|
7. |
|
|
|
Community Action Agency |
| |
|
|
|
a. |
|
|
Discussion and possible action to approve and execute FY 2024 Federal 5311-2024 - Webb CO-00072 for Webb County Community Action Agency - El Aguila Rural Transportation from the Texas Department of Transportation (TxDOT) in the amount of FIVE HUNDRED ELEVEN THOUSAND NINE HUNDRED FIFTEEN DOLLARS ($511,915.00) This grant does not require a cash match and will have no impact on the General Fund. All required documentation has been submitted to the Economic Development Department for review and was found to be compliant with the Single Point Of Contact (SPOC) policy.
Issue: Rural Public Transportation is a grant-funded agency.
Solution: Through the approval and execution of the Federal grant, it will allow the department to receive the funds.
Result: Approval and execution of the grant will ensure continued transportation services to the rural areas of Webb County. Click to View |
| |
|
|
|
b. |
|
|
Discussion and possible action to authorize the Webb County Community Action Agency to enter into a vendor agreement with Retail Energy provider (listed below) for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). This vendor agreement is a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs, authorizing the County Judge to sign all relevant documents and any other matters incident thereto. This agreement shall be effective from the 1st day of January 2024 for a period not to exceed two years from the effective date. [Account #2362-5360-521-463804 (Comprehensive Energy Assistance Program)]
Retail Energy Provider:
Young Energy, LLC
Issue: This vendor agreement is a Texas Department of Housing and Community Affairs (TDHCA) requirement.
Solution: The Webb County CAA will enter into a two-year vendor agreement with the Retail Energy Provider for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).
Result: The Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for payment of qualifying low-income clients' home energy expenses. Click to View |
| |
|
8. |
|
|
|
Drug Court Program |
| |
|
|
|
a. |
|
|
Discussion and possible action to approve a four (4) month (May 31, 2024, through October 31, 2024) Lab Screen Agreement between Webb County for the Veterans Treatment Program and CORDANT Forensic Solutions for participant drug test monitoring at costs that are outlined and defined per service as set forth in the agreement. There is no impact to the county budget, and authorizing the County Judge to sign and execute all relevant documents and any other matter incident thereto. [Requested by the Veterans Treatment Program; Account #2351-1020-003-459020 (SAMHSA 6H79TI081929-05M001)]
Issue: Commissioners Court approval is required to authorize the continuation of Monitoring services provided by Cordant Health Solutions (Norchem Drug Testing). The Veterans Treatment Program was awarded a 4-month No Cost Extension beginning May 31, 2024 - October 31, 2024, to ensure completion of the originally approved project.
Solution: Authorize to extend the current agreement beginning May 31, 2024 - October 31, 2024.
Result: Authorizing the extension to the original contractual agreement will allow the Veterans Treatment Program to provide drug testing services to eligible veterans participating in the program and ensure fidelity to the 10 key components of the Drug Court Model. Click to View |
| |
|
|
|
b. |
|
|
Discussion and possible action to approve a four (4) month (May 31, 2024, through October 31, 2024) Agreement Extension between Webb County for the Veterans Treatment Program and CHRISTINA LEE GARZA for MENTAL HEALTH AND SUBSTANCE USE COUNSELING SERVICES at costs that are outlined in the Amendment in an amount not to exceed One Hundred Twenty Four Thousand Five Hundred Seventy-Nine Dollars ($124,579) for the 16 months of service ending October 31, 2024. There is no impact to the county budget, and authorizing the County Judge to sign and execute all relevant documents and any other matter incident thereto. [Requested by the Veterans Treatment Program; Account #2351-1020-003-459020 (SAMHSA 6H79TI081929-05M001)]
Issue: Commissioners Court approval is required to authorize the continuation of professional services with the Treatment Provider. The Veterans Treatment Program was awarded a 4-month No Cost Extension beginning May 31, 2024 - October 31, 2024, to ensure completion of the originally approved project.
Solution: Authorize to extend the current agreement from May 31, 2024 - October 31, 2024.
Result: Authorizing an extension to the original contractual agreement will allow the Veterans Treatment Program to provide Co-Occurring Substance Use and Mental Health Treatment services to eligible veterans in Webb County and surrounding areas and ensure completion of the originally approved project. Click to View |
| |
|
|
|
c. |
|
|
Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 21, 2024:
Issue: Position providing clerical support and mentorship to the Drug Court became vacant May 28, 2024.
Solution: Request authorization by the court to post and fill the vacancy, subject to the availability of payroll funds from the Criminal Justice Division Specialty Grant and any Civil Service Guidelines, if applicable.
Result: posting and filling of this position will alleviate the workload and allow for a more effective and efficient flow of services to the Drug Court Program. This position is 100% grant-funded. Click to View |
| |
|
9. |
|
|
|
Honorable Tano E. Tijerina, Webb County Judge |
| |
|
|
|
a. |
|
|
Discussion and possible action to enter into Amendment #1 with Texas A&M International University to the agreement, dated July 21, 2023 by and between Webb County and Texas A&M University System (TAMIU), to produce a report to be titled "Structural and Administrative Analysis of Webb County, Texas 2000-2020" changing the date of Year 2 funding from August 1, 2024 to June 21, 2024 and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [No effect on budget] Click to View |
| |
|
10. |
|
|
|
Economic Development |
| |
|
|
|
a. |
|
|
Discussion and possible action to authorize the submission of the 2024-2025 Apache Tree Grant Program as developed for the donation of trees for the Community Centers in Precinct 1 and the Juvenile Justice Alternative Education Program in Precinct 2; and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Apache Tree Program. This grant application does not require cash match.
Issue: These areas are limited to greenery.
Solution: The award of this grant will allow the beautification by planting trees in this areas.
Result: To provide trees to the Centers for Precinct 1, and Precinct 2. Click to View |
| |
|
|
|
b. |
|
|
Discussion and possible action to authorize the acceptance of the renewal grant award and budget by the Texas Veterans Commission (TVC), to the 406th Judicial District Court, South Texas Veterans Treatment Court Program (VTP) in the amount of $305,000. The grant is effective July 1, 2024, and runs through June 30, 2025. This action authorizes the County Judge to sign and execute all relevant documents, and any other matters incident thereto. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. There are no matching funds required. [Requested by 406th Judicial District Court; Grant Fund #2872]
Issue: During the 2023-24 grant year, the VTP exceeded grant performance measures. Therefore, the program was awarded a continuation grant by TVC. By accepting the award, the Commissioners Court would allow the 406th Judicial District Court Veterans Treatment Program to receive $305,000 to continue to support veterans and their families.
Solution: The Commissioners Court authorizing the acceptance of the grant funds and approving the budget to support and enhance services offered by the 406th Judicial District Court Veterans Treatment Program to veterans involved in the judicial system, which will allow for services to continue uninterrupted.
Result: Veterans in Webb and surrounding counties will benefit from services that may not be available without these funds, pursuant to §123.003. Click to View |
| |
|
|
|
c. |
|
|
Discussion and possible action to request a contract amendment with a contract period extension until September 30, 2025 in order to complete all public health center facility construction activities and authorizing the County Judge to sign all relevant documents and any other matters thereto. This amendment will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Account #3522-7230-001]
Issue: Due to the extended construction contract, an amendment to the contract with TDHCA is necessary.
Solution: Request a timeline extension until September 30, 2025.
Result: The project will be completed in a timely manner. Click to View |
| |
|
11. |
|
|
|
Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
| |
|
|
|
a. |
|
|
Discussion and possible action to approve the posting and filling of the following Slot:
Click to View |
| |
|
12. |
|
|
|
Human Resources |
| |
|
|
|
a. |
|
|
Discussion and possible action to approve the posting and filling of the following slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 21, 2024:
Issue: Slot became vacant June 13, 2024.
Solution: Approval to post and fill slot # 0574.
Result: This action will assist the Human Resources Department, Payroll Division with its multiple work functions. Click to View |
| |
|
13. |
|
|
|
Planning & Physical Development |
| |
|
|
|
a. |
|
|
Discussion and possible action to grant Preliminary Plat Approval to Phase I, The Springs at Talise Plat being a 413.7411 acre tract out of a tract of land conveyed to Simeon Escondido, LLC out of Survey 1712, Abstract 506 and Survey 1711, Abstract 524, as described in Vol. 5269, Pgs. 809-822, and grant a waiver from Section IX.2 of the Subdivision Regulations which state that the maximum length of a cul-de-sac street is 1,000 ft. Skipping Stone Street has a total length of 2,116.78 ft, more or less. Planning staff recommends preliminary approval. Click to View |
| |
|
14. |
|
|
|
Purchasing |
| |
|
|
|
a. |
|
|
Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to the public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose of or destroy property that cannot be sold through public auction because it has been deemed worthless or disposed of through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed. Click to View |
| |
|
|
|
b. |
|
|
Discussion and possible action to authorize the Purchasing Agent to solicit proposals for Client Tracking Management Software for the Community Action Agency (CAA) Social Services pursuant to the Professional Services Procurement Act and any other matters incident thereto. [Account #2368-5170-521-457008 (Community Service Block Grant – Social Service-C.A.A.-Contractual)]
Issue: The agreement with the current client tracking system has expired. On March 11, 2024, Commissioners Court rejected all proposals for this project under RFP 2024-005. The CAA Director is recommending securing new proposals for this project, which requires a new solicitation.
Solution: Consideration to authorize the Purchasing Agent to solicit formal proposals for Client Tracking Management Software for CAA. This software will be covered by grant funds.
Result: Secure new proposals and recommend award of best value proposal to continue application intake through a client tracking system, offering a more accurate and timely process for intake. Click to View |
| |
|
15. |
|
|
|
Honorable Martin Cuellar, Sheriff |
| |
|
|
|
a. |
|
|
Discussion and possible action to purchase six (6) Motorola APX NEXT radios with all necessary features and accessories for functionality on the Webb County Radio system (features include but are not limited to AES encryption, multi-key operation and smart connect) including needed subscription fees from Motorola Solutions, Inc. in an amount not to exceed $69,601.00 (Contract: 17724-HGAC (TX) RA05-21) for the Webb County Sheriff's Office in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.101, 102 (Cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #2716-3010-001-470000 ($56,185.96) and #2716-3010-001-443000 ($13,415.04) (Sheriff Rural Law Enforcement Capital Outlay and Repairs to Maintenance and Equipment)]
Issue: Grant funding is available to be used for the purchase of needed safety equipment.
Solution: Seek authorization by the court for the purchase of eligible portable radios.
Result: The Webb County Sheriff’s Office will be able to purchase eligible safety equipment for its peace officers. Click to View |
| |
|
16. |
|
|
|
Veteran's Service Office |
| |
|
|
|
a. |
|
|
Discussion and possible action to approve the posting and filling of the following vacant Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 21, 2024:
Issue: The employee that holds position with slot #2707 has resigned effective June 13, 2024.
Solution: Request to fill this vacant slot will allow the department to continue to operate efficiently
Result: The filling of slot #2707 will allow the department to run on a full staff if the court grants approval. Click to View |
| |
|
17. |
|
|
|
Line Item Transfers |
| |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Judge Salvador Johnson, Justice of the Peace Pct. 3]
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-2170-001-458000 |
Administrative Travel |
$4,000 |
$2,924.69 |
$2,924.69 |
$0 |
| |
1001-2170-001-444500 |
Equipment Rental |
$1,000 |
$1,000.00 |
$1,000.00 |
$0 |
| |
1001-2170-001-456005 |
Postage & Courier Service |
$3,500 |
$2,000.00 |
$2,000.00 |
$0 |
| |
1001-2170-001-456205 |
Training & Education |
$4,000 |
$2,480.00 |
$2,480.00 |
$0 |
| |
|
|
|
$8,404.69 |
|
|
| To: |
1001-2170-001-461000 |
Materials & Supplies |
$5,000 |
$8,404.69 |
$1,073.08 |
$9,477.77 |
Issue: Future expenditures and current funding will not be adequate to close out the fiscal year.
Solution: Approval of line item transfers.
Result: The transfer of funds will cover any expenditures for the remainder of the fiscal year. Click to View |
| |
|
|
|
b. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Judge Monica Notzon, 111th District Court]
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-2020-001-433011 |
Visiting Judge |
$4,000 |
$2,500 |
$2,765.22 |
$265.22 |
| |
1001-2020-001-461000 |
Materials & Supplies |
$10,000 |
$1,000 |
$5,068.00 |
$4,068.00 |
| |
|
|
|
$3,500 |
|
|
| To: |
1001-2020-001-458000 |
Administrative Travel |
$15,000 |
$3,500 |
$2,910.59 |
$6,410.59 |
Issue: Court Staff is required to have yearly continuing education hours, including the Judge, and this transfer will allow for all necessary employees to attain their required hours for the year.
Solution: Line item transfer within department funds.
Result: All court staff will be able to complete their continuing education as required for the year. Click to View |
| |
|
|
|
c. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Mike DeLa Fuente, Building & Maintenance Director]
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-1100-001-443000-075 |
Repairs & Maint. Vehicles |
$9,000 |
$1,000 |
$7,400 |
$6,400 |
| |
1001-1100-001-443000-210 |
Repairs & Maint. Bruni Community Ctr |
$7,000 |
$2,000 |
$4,071 |
$2,071 |
| |
1001-1100-001-443000-240 |
Repairs & Maint. Mirando Activity Ctr |
$3,500 |
$2,500 |
$3,500 |
$1,000 |
| |
1001-1100-001-443000-309 |
Repairs & Maint. Constable Pct .1 |
$2,000 |
$1,500 |
$2,000 |
$500 |
| |
1001-1100-001-443000-325 |
Repairs & Maint. R&B |
$1,500 |
$1,000 |
$1,500 |
$500 |
| |
|
|
|
$8,000 |
|
|
| To: |
1001-1100-001-441405 |
Landfill Fees |
$1,500 |
$2,500 |
$719 |
$3,219 |
| |
1001-1100-001-460105 |
Minor Tools & Apparatus |
$30,000 |
$2,000 |
$2,944 |
$4,944 |
| |
1001-6050-001-443000-035 |
Repairs & Maint. Equipment |
$2,600 |
$1,500 |
$142 |
$1,642 |
| |
1001-6050-001-461000 |
Materials & Supplies |
$5,500 |
$2,000 |
$86 |
$2,086 |
| |
|
|
|
$8,000 |
|
|
Issue: Funding needed to cover the cost of landfill fees. Purchase minor tools & supplies, and equipment repair.
Solution: Approve line item transfers.
Result: Accounts will be adequately funded for the remainder of the fiscal year. Click to View |
| |
|
|
|
d. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by E. J. Salinas Community Center]
Issue: Line Item transfer is needed to cover community center expenses for the remainder of the fiscal year.
Solution: Approve line item transfer request.
Result: The transfer of funds will cover any expenditures for the remainder of the fiscal year. Click to View |
| |
|
|
|
e. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Carlos Aguilar Activity Center]
Issue: Line item transfer is needed to cover expenses at the community center for the remainder of the fiscal year.
Solution: Approve line item transfer request.
Result: The transfer of funds will cover any expenditures for the remainder of the fiscal year. Click to View |
| |
|
|
|
f. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by El Cenizo Community Center]
Issue: Transfer is needed to cover expenses for the community center for the remainder of the fiscal year.
Solution: Approve line item transfer request.
Result: The transfer of funds will cover any expenditures for the remainder of the fiscal year. Click to View |
| |
|
|
|
g. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General Fund. [Requested by Sheriff Martin Cuellar]
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-3010-001-461007 |
Stray Animal Account |
$35,000 |
$14,995 |
$21,034.30 |
$6,049.30 |
| To: |
1001-3010-001-470000 |
Capital Outlay |
$32,000 |
$14,995 |
$74,482.23 |
$89,477.23 |
Issue: Funds needed for upcoming expenses.
Solution: Transfer of funds to Capital Outlay.
Result: Availability of funds for expenses. Click to View |
| |
|
REGULAR AGENDA
|
| |
| Honorable Martin Cuellar, Sheriff |
| |
|
|
18. |
|
|
|
Discussion and possible action to authorize an emergency order for the purchase and installation of a new Carrier 60 ton – 208-230 volt / 3 ph - R 410 chiller system from Temprite Mechanical Inc., for an amount not to exceed $86,613.00 to include all material, labor and required payment bond pursuant to the Texas Local Government Code; section 262.024 discretionary exemptions (a)(11) vehicle and equipment repairs and to further authorize a transfer of $56,613 from the Operational Reserve Account #1001-1130-001-431007-010) and $29,000 from the Sheriff’s Capital Outlay Account #1001-3010-001-470000 to the Sheriff’s Jail Capital Outlay account (1001-4070) and any other matters incident thereto. [Sheriff’s Capital outlay Account #1001-3010-001-470000 and Operational Reserve Account #1001-1130-001-431007-010]
Issue: The jail needs to make an emergency purchase of a new Carrier 60 ton chiller system for the jail.
Solution: Authorize the transfer of funds and purchase of the chiller system for the jail.
Result: Available funds to purchase chiller system needed for the jail. Click to View |
| |
| Casa Blanca Golf Course |
| |
|
|
19. |
|
|
|
Discussion and possible action to authorize the purchasing agent and Casa Blanca Golf Course to purchase a JOHN DEERE Aercore 800 Aerator in the amount of $27,159.75 from United Agriculture; and any other matters incident thereto. [Account #7100-6080-001-444001-025]
Issue: Currently Casablanca golf course Aerocore has seized working and has no further repair. This piece of equipment is needed to punch greens and smaller more compact aerification process.
Solution: To allow Casablanca Golf course and Purchasing agent the opportunity to purchase the much-needed aerification unit.
Result: This will allow for CBGC to continue to continue our green and aerification practices that have helped increase sustainable greens. Click to View |
| |
|
|
20. |
|
|
|
Discussion and possible action to authorize the purchasing agent and Casa Blanca Golf Course to purchase 34,960 sq ft of Celebration sod delivered and installed at .85 cents per square foot from Tomas Turf Grass using buy board #641-21 in the amount of $29,716.00 and to further transfer funds from Account #1001-1130-001-431007-010 (Operational Reserve) to Account #7100-6080-001-444001-025; and any other matters incident thereto
Issue: Currently Casablanca golf course does not have any sod on the lower south part of hole #14, hole 6 by cart path 10, and 12.
Solution: To allow Casablanca Golf course and Purchasing agent the opportunity to purchase the much-needed sod to finish out turf on these holes.
Result: This will allow for CBGC to continue to turf fairways and general areas on all holes. Click to View |
| |
| Economic Development |
| |
|
|
21. |
|
|
|
Discussion and possible action to enter into a Land Use Restriction Agreement (LURA) with the Texas Department of Housing and Affairs under the Community Development Block Grant Coronavirus Resiliency Program (CDBG-CRP) committing to the construction and operation of public facilities for the purpose of utilizing the facility as a health center for a minimum of 5 years. There will be no impact to General fund. [Account #3522-7230-001]
Issue: Webb County is required to sign the LURA in order to meet the Texas Department of Housing and Affairs contractual obligation.
Solution: Enter into a LURA with Texas Department of Housing and Affairs.
Result: Webb County will meet the Texas Department of Housing and Affairs contractual obligation. Click to View |
| |
| Community Action Agency |
| |
|
|
22. |
|
|
|
Discussion and possible action to approve the installation of internet and Wi-Fi services at the new Community Action Agency (CAA) building at the Webb County Juvenile Facility and to further authorize the transfer of funds from the Operational Reserve Account #1001-1130-001-431007-010 in the amount of Fifty Five Thousand Dollars ($55,000) to the Community Action Agency C.S.B.G. Account #1001-1160-001-463902-040; and any other matters incident thereto.
Issue: The new CAA facility is currently not equipped with internet capabilities.
Solution: Court approval for the installation of internet services and authorization for the transfer of funds from the Operational Reserve account.
Result: Internet and Wi-Fi capabilities will allow the Department to commence services at the new facility for the County and public alike. Click to View |
| |
| Purchasing |
| |
|
|
23. |
|
|
|
Discussion and possible action to award Invitation to Bid (ITB) 2024-007 "Justice of the Peace Pct. 2 Pl. 1 Renovation Project" to the lowest & responsible bidder, SIMA Contractors, LLC, for an amount not to exceed $112,500.00 (Total Base Bid + Alternate Add No. 1) in accordance with the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and to authorize the transfer of funds from the General Operating reserve account in an amount not to exceed $52,500.00 to Judge Quintana's capital outlay account to cover difference exceeding the original budget for $60,000.00 and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-2160-001-470000 (General Fund-JP Pct2 Pl1 R Quintana-Administration-Capital Outlay)]
Issue: The renovation project includes removal and disposal of existing courtroom floor tile and base boards and installation of new floor tile and base boards for approximately 4,798 square feet and 1,145 linear feet respectively. Formal bid pricing was also requested for painting of interior walls on the first floor for approximately 11,450 square feet included on bid sheet as an alternate to total base bid price. Bidders were required to include pricing on all material/supplies, equipment, labor, local building permits, P&P bonding and insurance requirements to complete the requested scope of work.
Solution: Consideration to award to the lowest and responsible bidder, SIMA Contractors, LLC.
Result: If approved by Commissioners Court, proceed with execution of the construction contract and notice to proceed subject to submission of minimum insurance and P&P bonding requirements. Click to View |
| |
|
|
24. |
|
|
|
Discussion and possible action to accept the rankings and award to the highest-ranking offeror, for Competitive Sealed Proposal (CSP) 2024-002 “Webb County Fairgrounds Parking Lot Improvements – Phase III”, pursuant to the Texas Government Code; §2269.155 (Selection of Offeror), and to further authorize General Counsel to finalize the construction contract with the selected offeror and final bid amount presented by the Purchasing Agent and; authorizing the County Judge to execute the construction contract and any other matters incident thereto. [Bond Series 2019A - 3900-7230-001-474503-003 (Fairgrounds Project Series 2019A-Construction In Progress-Administration-Fairground Site Improvements-Parking Lot Improv. Phase 3)]
Issue: The Webb County Fairgrounds Phase III scope of work will consist of but not limited to asphalt pavement construction, excavation, embankment, site grading, flexible base, subgrade preparation, storm drainage improvements, electrical improvements, new parking lighting, concrete pavement, and pavement striping/marking. Formal bids were advertised for Phase III on May 31st and competitive sealed proposals are scheduled to be received, publicly opened, and read aloud the names of offerors and any monetary proposals on Monday, June 17, 2024, at 4:00 p.m. (CT).
Solution: Consideration to approve a construction contract with the highest ranking Offeror as presented by the Webb County Purchasing Agent.
Result: If approved, the construction contract will be prepared by General Counsel for final execution as per Court action on total awarded bid amounts and Notice to Proceed will be initiated by Owner’s representative subject to all P&P Bonds and applicable insurance requirements have been provided to Webb County. Click to View |
| |
|
|
25. |
|
|
|
Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2024-011 Space Needs Assessment Study for Webb County to the highest ranking respondent for the development of a Space Needs Assessment Study for Webb County to evaluate the efficiency of existing work-spaces, prepare short, mid-range and long term recommendations on spacing requirements to include budgetary cost estimates for related capital planning pursuant to the Professional Services Act and to further authorize general counsel and designated staff members assigned by Commissioners Court to negotiate the scope of services and related professional services fees and any other matters incident thereto.
Issue: Webb County needs a qualified firm to perform a space needs assessment to evaluate the best use of existing facilities and office spaces under lease and to provide recommendations to the Commissioners Court on any future new construction, renovations or reassignment of space usage.
Solution: Consideration to approve the award of the highest-ranking firm based on the published criteria. Statement of qualifications are due June 14th; therefore, the Purchasing Agent will present the results of the scoring committee during the official meeting.
Result: If approved, general counsel and designated staff members assigned by Commissioner Court will negotiate the scope of services and related professional services fees in order to return to Court for final approval to execute a professional service agreement. Click to View |
| |
| Commissioners Court Administrator |
| |
|
|
26. |
|
|
|
Discussion and possible action to approve all expenses related to the special event recognition dinner for the Hon. Texas State Senator Judith Zaffirini and the Webb County Justice Center re-naming dedication for her outstanding appointment as Dean of the Texas Senate in the amount not to exceed $20,000; and any other matters incident thereto. [Account #2004-1010-001-463526 (Community Promotions- Hotel Motel)] Click to View |
| |
|
|
27. |
|
|
|
Status report from Capital Project Infrastructure director regarding recommended proposals for repairs needed to the roof and parking lot structures at the new Sheriff’s Administration building, including previous assessment recommendations provided by ARMKO Industries and Able City Architect group; with discussion and possible action to authorize continued engagement with ARMKO industries, or in the alternative, to rescind previous court action and amend the current agreement with Able City for their additional design work proposed to address the necessary roof and parking lot improvements; and any other matters incident thereto. Click to View |
| |
|
|
28. |
|
|
|
Presentation by Jose Ceballos and Justin Heather, Chair and Vice-Chair of the Tax Increment Reinvestment Zone #1, along with Laredo Councilwoman Alyssa Cigarroa, regarding a proposal for a Tax Increment Reinvestment Zone (TIRZ) in downtown Laredo. Click to View |
| |
|
29. |
|
|
|
Communications |
| |
|
30. |
|
|
|
Adjourn |
| |
The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.
|
 |
DISABILITY ACCESS STATEMENT |
|
Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.
DATED THIS ________ DAY OF JUNE, 2024
By: ______________________________
Melinda Mata
Court Administrator
|
CERTIFICATION OF NOTICE AND POSTING
I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the ______ day of June, 2024 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.
DATED THIS ______ DAY OF JUNE, 2024
MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS
BY: ______________________________________________
Margie Ramirez-Ibarra, County Clerk
|
 |