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PUBLIC NOTICE
COMMISSIONERS COURT MEETING
WEBB COUNTY COURTHOUSE
1000 HOUSTON STREET, 2ND FLOOR
LAREDO, TEXAS 78040
JULY 13, 2015
9:00 a.m.








 
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
 
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
 
2.   Pledge of Allegiance
 
3.   Approval of Minutes for June 22, 2015
 
4.   Approval of Bills, Payroll, and Monthly Report
 
5.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.
 
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
 
Honorable Tano E. Tijerina, Webb County Judge
 
6.   Discussion and possible action to proclaim the week of July 12th-19th, 2015 as Probation, Parole, and Community Supervision Week. 
 
7.   Discussion and possible action to consider the use of Survey Monkey, a computer based survey program, to aid in evaluating Webb County department heads and or directors in their evaluation process. This tool will only serve as an additional information to help guide the Commissioner’s Court in making determinations when evaluating the department head and or director. The evaluation will not be based solely on the information gained on this survey. 
 
Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1
 
8.   Discussion and possible action to approve the hiring of a temporary full-timer (no benefits), at the Mirando City Activity Center, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 13, 2015.

Slot # Title Hourly Rate
 
2807 Recreational Specialist $13.07 - 9/A

Issue: The current employee assigned to the Mirando City Activity Center is out on extended leave (FMLA). Need to hire a temporary full timer to fulfill duties and responsibilities of the department.

Solution: Funding is available in current payroll to hire a temporary replacement until regular employee returns from FMLA.

Result: Center will continue providing services.
 
9.   Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines:

 
Slot # Title Hourly Rate
 
1915 Commissioner's Assistant $20.38 - $21.42 18/A-E
 
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
 
10.   Discussion and possible action to accept a funding increase Amendment #2 of ONE HUNDRED THIRTY-FIVE THOUSAND TWO HUNDRED AND THIRTY-FOUR DOLLARS ($135,234.00) to the PY 2015 Comprehensive Energy Assistance Program (CEAP) grant Contract #58150002130 from the Texas Department of Housing & Community Affairs (TDHCA). This amendment will increase the Program Year 2015 CEAP Contract funding from ONE MILLION ONE HUNDRED TWENTY-SIX THOUSAND EIGHT HUNDRED SIXTY-TWO DOLLARS ($1,126,862.00) to ONE MILLION TWO HUNDRED SIXTY-TWO THOUSAND AND NINETY-SIX DOLLARS ($1,262,096.00), and authorizing the County Judge to sign all relevant documents.
 
11.   Presentation by LiftFund, a non-profit lender, to announce the availability of funding to open small businesses in the Webb County area. 
 
12.   Discussion and possible action to approve the connection of a street light on Hwy. 359 at the entrance to the Pueblo Nuevo Subdivision.  Installation/activation and monthly utility fees to be paid from the general fund utilities account. [Account #001-0109]
 
Honorable John C. Galo, Webb County Commissioner Pct. 3
 
13.   Discussion and possible action to approve a Thirty-six (36) month equipment lease or purchase agreement with RDO Equipment Co. for a 2015 John Deere 333E tractor and 2015 Blue Diamond Cutter/Mower, in an amount not to exceed $85,173.47, for the Road and Bridge department; subject to BuyBoard contract #424-13; and any other matters incident thereto. [Account #010-9501-3826, Other Financing Sources]
 
Honorable Jaime A. Canales, Webb County Commissioner Pct. 4
 
14.   Discussion and possible action to authorize the development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Community Enhancement Fund in an amount not to exceed $350,000.00 for the construction of a Fire Sub-Station; and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Community Enhancement Fund. This grant application will have a cash match not to exceed $35,000 (or 10%) and will not impact the Webb County General Fund. The cash match will be contributed from 2013 Bond Series Account #740-0204-8801. 
 
Commissioners Court Administrator
 
15.   Discussion and possible action to review, revise, and/or adopt the contract for rental of the community centers owned by Webb County to include reconsideration of rental amounts, deposit amount, security officer requirements, and any other terms the Commissioners Court or legal counsel may suggest; and any other matters incident thereto. [Requested by Marco Montemayor, County Attorney]

Issue: The rental contract for the community centers has not been revised or reviewed in many years.

Solution: A revised, standard contract for rental of the community centers should be reviewed, revised, and/or adopted with a consideration of new terms including, but not limited to, rental amount, deposit amount and provisions for providing of security services in those situations where those services are required.

Result: A new standardized rental contract should be adopted to meet the current needs of the county, the community centers, and the community of users. 
 
16.   Discussion and possible action to transfer and allocate county personnel savings funds for the month of June 2015, in the amount of THREE HUNDRED SIXTY THOUSAND ($360,000.00) DOLLARS, into account #603-0101-8801 (Capital Outlay) and account #604-0101-8801 (Building Improvement); with further action to approve an allocation of funds into account #001-0109-6203-3 (Contingency Fund); and any other matters incident thereto.
 



MEDIA BREAK
 
 
Honorable Marco Montemayor, County Attorney
 
17.   Discussion and possible action to approve an Interlocal Agreement between the County of Webb and The Texas Department of Motor Vehicles. The agreement will provide for the implementation and enforcement of “Scofflaw”. The Texas Department of Motor Vehicles will flag a vehicle which has an unpaid fine, thus allowing the Tax Assessor Collector to deny registration until all fines are paid. A deposit of $500.00 must be maintained in a non-interest bearing escrow account. The contract begins when fully executed and terminates Five (5) years from that date and authorizing the county Judge to sign all relevant documents; and any other matters incident thereto.
 
18.   Discussion and possible action to approve an “Order Pertaining to County’s Scofflaw Program”, pursuant to Section 502.010 of the Texas Transportation Code. This allows the Commissioners Court of Webb County to impose an additional fee of Twenty Dollars and no cents ($20.00) to be collected by the County Tax-Assessor Collector to be used for the purposes specified in accordance with the law. That fee will be imposed for each fine, fee, tax or failure to appear owed to the county and authorizing the County judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Patricia Barrera, Webb County Tax Assessor-Collector]
 
 
19.   Discussion and possible action to approve a new Federal Forfeiture Fund for the County Attorney to deposit forfeiture funds from the United States Department of Treasury Joint Law Enforcement Operation (JLEO); and any other matters incident thereto.
 
 
Honorable Margie Ibarra, County Clerk
 
20.   Discussion and possible action to pay the 3% yearly longevity pay amount owed to the County Clerk back from January 2003 to present and to continue paying this longevity pay until the date of retirement. The 3% increase was approved by Commissioners Court in 2001 and voted to have the 3% longevity pay follow the employee. This was disregarded by the auditor. Included is to authorize the County Auditor to audit and come up with a dollar amount.

Issue: In January 2003, the County Clerk's name was omitted from the list of employees who were given a 3% increase for their 15 years of service.

Solution: To have the County Auditor conduct an audit and determine a dollar amount of what is owed.

Result: The County Clerk will have what was rightfully earned in 2001.
 
Honorable Oscar Hale, 406th District Court Judge
 
21.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 001-1004-6022 Professional Services $3,000 $13,614.28 $10,614.28
To: 001-1004-6011 Training and Education $3,000 $1,145.43 $4,145.43

Issue: The current funds are insufficient to cover training needed during the remainder of the Fiscal Year.

Solution: Transfer funds in the amount of $3,000.00 from the Professional Services account.

Result: There will be enough funds to cover the needed training. 
 
22.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 001-1050-6031 Capital Murder $50,000 $133,539.85 $83,539.85
           
To: 001-1001-7001 Indigent Defense $30,000 $1,814.00 $31,814.00
   001-1002-7001   Indigent Defense  $20,000 $99.25     $20,099.25
                                                                                                

Issue: The funds were incorrectly transferred to the 49th and 111th District Courts' 1050 Indigent Defense accounts. 

Solution: Allocate the funds to the respective court's Indigent Defense account.

Result: The 49th and 111th District Courts will each be able to pay attorneys' vouchers submitted to them.
 
Honorable Danny Dominguez, Justice of the Peace Pct. 2 Pl. 2
 
23.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 001-1045-6205 Material & Supplies $200 $648.65 $448.65
To: 001-1045-6402 Repair & Main.-Equip. $200 $100.00 $300.00

Issue: The following account will need funds to cover future expenses on maintenance to our TOSHIBA printer.

Solution: The line item transfer will cover expenses for the remainder of the fiscal year. 

Result: This will allow our office to continue to run efficient and productive.
 
Honorable Jose "Pepe" Salinas, Justice of the Peace Pct. 4
 
24.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 001-1044-6204 Fuel & Lube $2,000 $4,914.12 $2,914.12
To: 001-1044-5601 Administrative Travel $2,000 $52.95 $2,052.95

Issue: To prepare for the upcoming installation of the new software for the Justice of the Peace Offices purchased from Tyler Technologies, the administrative staff of JP 4 under Judge  Jose R. Salinas are in need of traveling to Austin, Texas to attend a presentation at the Tyler Technologies facilities. Currently, the account designated for administrative travel does not have sufficient funds to cover travel expenses.    

Solution: Request a line item transfer from the court to help facilitate the access to funds to make necessary travel arrangements to attend this informative presentation. 

Result: With the approval of this requested line item transfer, the administrative staff of Justice of the Peace Pct. 4 will have an opportunity to meet with software programmers to discuss the upcoming software installation and training and provide their input to meet the office needs. 
 
Honorable Rudy Rodriguez, Constable Pct. 1
 
25.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 001-2500-6205 Materials & Supplies $4,800 $28,555.56 $23,755.56
To: 001-2500-6011 Training & Education $4,800 $7,028.60 $11,828.60

Issue: The Training & Education account is short of funds for TCOLE trainings the deputies will be attending in the months of July and August.

Solution: Transferring the funds will prevent a deficit from occurring.

Result: The Training and Education account will have sufficient funds to cover the cost of the trainings the deputies will attend.
 
Honorable Harold Devally, Constable Pct. 4
 
26.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 001-2502-5001 Payroll Cost $9,512 $264,698.09 $255,186.09
To: 001-2502-5005 Part Time $9,512 $2,628.95 $12,140.95

Issue: In approved general order October 1, 2014-2015 $36,691.00 was approved for part time employees. On 2/242015 our part time budget
was reduced without notice to our department to $27,179.00.

Solution: Transfer money from 001-2502-5001 in the amount $9,512.00 to 001-2502-5005. Constable Pct. 4 has a payroll savings of $17,165.62.

Result: The transfer of funds will allow the Webb County Constable Pct. 4 office to continue funding part time positions for our current permanent part time employees to the end of the year.
 
Honorable Martin Cuellar, Sheriff
 
27.   Discussion and possible action to approve the acceptance of a Fiscal Year 2013 Operation Stonegarden (OPSG) Supplemental Grant Award and budget from the Federal Emergency Management Agency (FEMA) in the amount of $58,300 for the purchase of border security equipment; and authorizing the Webb County Judge to execute all relevant documents in all matters related to this grant; and any other matters incident thereto. This grant does not require any type of match.  Issue:  Local law enforcement working in international border communities must work within limited budgetary constraints to provide both proactive and responsive law enforcement services while transborder criminal organizations possess unlimited funding to access the latest technology and equipment to avoid detection/disruption of their activities utilizing their proceeds obtained through illegal but highly lucrative drug trafficking and other unlawful enterprises. 

Solution:  Grant award to provide supplemental equipment to assist in combating illegal drug trafficking and provide enhanced border security for the residents/citizens of Laredo/Webb County. 

Result:  The Webb County Sheriff’s Office and its sworn officer force will be equipped with needed new, updated technology, equipment, and supplies.  
 
Honorable Patricia A. Barrera, Tax-Assessor- Collector
 
28.   Discussion and possible action to approve the following refunds:

a) The amount of 3,104.78 to Alfonso E Santos and San Isidro Northwest LTD Account #97761002020 as per Supplement 10 Certified 2014 correct square footage 1.5351 acres double assessed with account #97761002010 per amended plat for 2010 thru 2014.

b) The amount of 6,835.13 to WRI Trautmann LP C/O Wilson & Franco Account #94730001040, #94730001050, #90230001035, #90230001060, #90230001070, #90230001110, #90230001093, #90230001095, #90230001096  as per Supplement 10 Certified 2014 adjust value per judgement Cause # 2013CV8001411-D1 District Court 49th District Judicial District for 2013.

Issue: a) Account #97761002020 was adjusted by the Webb County Appraisal District due to correction in the square footage it generated a refund to be redistributed to Alfonso E Santos in the amount of $1,253.11 for the taxes he paid for years 2013 and 2014 and $1,851.67 for San Isidro Northwest LTD for the taxes they paid for years 2010, 2011 and 2012.

b) Accounts #94730001040, #94730001050, # 90230001035, #90230001060, # 90230001070, #90230001110, #90230001093, #90230001095, #90230001096 were adjusted by the Webb County Appraisal District due to a correction in the value of the properties pursuant to the court's final determination in the Judgement Cause #2013CV001411-D-1. This adjustment resulted in an refund to WRI Trautmann, LP c/o Wilson & Franco.

Solution: Refund said amounts to both entities for their over payment.

Result: The monies will ultimately be reimbursed to the taxpayer.
 
Administrative Services
 
29.   Status report from Administrative Services regarding the application process for the Community Action Agency director's position; with discussion and possible action to finalize the list of qualified applicants and take any other action necessary to complete the process. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(A)(B) (Consultation with Attorney and Section 551.074 (Personnel matters)]
 
Bruni Community Center
 
30.   Discussion and possible action to accept a donation in the amount of ONE THOUSAND DOLLARS ($1,000.00) from ConocoPhillips to the South Texas Food Bank for the benefit of the Bruni Community Center's Kid's Café meal and snack program in Bruni, Texas; and any other matters incident thereto.
 
31.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 001-6108-5601 Administrative Travel $900 $900.00 $-0-
To: 001-6108-6401 Repairs & Maint. Bldg. $900 $372.04 $1,272.04

Issue:  Exhaust fans in both bathrooms are not working;  need light bulbs for bathrooms and throughout center; need exterior lights replaced in the adjacent park and sprinkler heads need to be replaced in the Bruni and Oilton parks.

Solution:  All materials and repairs for the community center, Oilton and Bruni parks are paid from our Repairs & Maintenance Bldg. account.  Line item transfer will help cover expenses.

Result:  Transfer of funds will help cover most of the expenses for the remainder of the fiscal year.
 
Community Action Agency
 
32.   Discussion and possible action to approve conducting Category "B" Elections to fill current vacancy as per the Governing Regulations of the Advisory Board of the Webb County Community Action Agency. (The Advisory Board shall be composed of membership that complies with the Community Services Block Grant-Texas Administrative Code Rule 5.215). Election will be held on Tuesday, July 21, 2015 for a Representative and Alternate for Area IX-Rio Bravo in the Rio Bravo Community Center, 1600 Orquidia @ 10:00 a.m. to 12:00 Noon.

Issue: To hold Elections to fill current vacancy for Representative and Alternate for Area IX-Rio Bravo.

Solution: The Advisory Board shall be composed of membership that complies with the Community Services Block Grant-Texas Administrative Code Rule 5.215.

Result: Once the election is held CAA will comply with the Texas Administrative Code Rule 5.215.
 
Economic Development
 
33.   Discussion and possible action to authorize Webb County Economic Development Department to submit to Texas Department of Agriculture (TDA) Change Order No. 1 to the A Plus Plumbing Contractor contract for a decrease amount of Five Hundred Forty-Eight Dollars and No Cents ($548.00) for the Colonia Pueblo Nuevo House-to-Line Water & Sewer Connection Project TCDP #713015 and authorize the County Judge to sign all relevant documentation. This will not impact the general fund.    

Issue: At the time of solicitation, contractor projected a contract amount but when actual work was performed, the actual contract amount was determined after completing the homes.       

Solution: The change will adjust the construction contract and will be submitted to Texas Department of Agriculture (TDA) for review and approval.   
 
Result: Construction Project of water & sewer connections in Colonia Pueblo Nuevo will be completed and closed out.     
 
34.   Discussion and possible action to authorize the submission of a Contract Amendment to Texas Department of Agriculture (TDA) TCDP contract #713015 (Colonia Pueblo Nuevo House-to-Line Water & Sewer Connection Project) and the County of Webb to address objectives and number of homes receiving water & sewer services and authorizing the County Judge to sign a resolution to that affect and all other relevant documents.   
 
Issue:    When grant application was submitted to the funding agency, 64 persons were projected to get assisted but upon completion of actual work, 40 persons got assisted to water & sewer services.      
 
Solution:  The amendment will adjust the total number of beneficiaries on the Contracts Performance Statement (Exhibit A) with the number of total homes completed and names of streets. 
 
Result:    Completion of project.    
 
Engineer
 
35.   Discussion and possible action to approve the investment grade audit agreement from Schneider Electric for design upgrades to the chiller plant and energy conservation retrofit opportunities countywide through the County’s membership with the Inter-local Purchasing System contract No. 2032714; and have the County Judge sign all relevant documents.
 
Issue: Central chiller plant and cooling towers are approaching its end of service life. 

Solution: Design and install new high efficiency central plant along with a county wide comprehensive solution to help offset the cost of the chiller plant and other equipment that is at its end of service life.   

Result: Daily operations with less down time, contingency plan, alternate chiller back up plan, multiple building and multiple chillers connected to system providing improved redundancy, and improved operational efficiency, cost of maintenance and operations is reduced, comfort and control enhanced, provide options for county wide utility savings to offset a portion of the cost.
 
Head Start
 
36.   Discussion and possible action to approve the posting and filling of the following Slots:

 
Slot # Title Hourly Rate Pay Periods
1109 Part Time Substitute $8.38 20
1703 Part Time Substitute $8.38 20
1944 Part Time Substitute $8.38 20
2193 Part Time Substitute $8.38 20
1049 Associate Degree - Teacher Assistant $11.11 20
1045 Associate Degree - Teacher Assistant LISD $11.39 21
1139 Head Cook II $13.57 25
1007 Bachelor Degree - Teacher $14.64 20
 
La Presa Community Center
 
37.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 001-6115-5601 Administrative Travel $900 $900 $0
To: 001-6115-6219-2 Goods for Public Events $900 $213 $1,113.

Issue: The Goods for Public Events account is running low on funds. These monies are necessary to fund the La Presa Community Center's children summer camp and back to school events.

Solution: Transfer additional monies into the account.

Result: There will be enough funds for the center's public events.
 
Purchasing
 
38.   Discussion and possible action to authorize the Purchasing Agent to offer a One (1) year extension to the following annual contracts:

Bid 2015-03  Annual Contract for Flexible Base-Brother’s Material LTD, Raymond Botello, Circle T Services, Bertha Aldrete, Manolo’s Ranch, Nora Lee Haynes Notzon, Zeus Construction,

Bid 2015-05 Annual Contract for Auto Parts- Gonzalez Auto Parts (Primary), O’Reilly (Secondary)

Bid 2015-15 Annual Contract for Oxygen, Acetylene, & Welding Supplies- Praxair (Primary), Tim’s (Secondary)

Bid 2015-16 Annual Contract for Electrical Supplies- 3G Electric (Primary), CED (Secondary)

Bid 201-17 Annual Contract for Maintenance and Service of Fire Extinguishers- ProFire

Bid 2015-19 Annual Contract for Pharmaceutical Supplies- Diamond Drugs

Bid 2015-22 Annual Contract for Light Bulbs & Lamps- 3G Electric (Primary), CED (Secondary)

Bid 2015-23 Annual Contract for Auto Parts with Service out of shop- J.R. Martinez (Primary), Laredo Wholesale (Secondary), Rotex (Tertiary)

Bid 2015-36 Annual contract for Maintenance & Service of Fire Suppression systems – ProFire

Bid 2015-39 Annual contract for Welding Repair & Fabrication Services- Laredo Machine Shop (Primary), ABBA (Secondary)

Bid 2015-42 Annual Contract for Auto Electrical Repair Service- A & S Electric

RFP 2015-69 Annual Contract for Brakes & Rotors for Law Enforcement Vehicles –Gonzalez Auto Parts

Bid 2015-71 Annual Contract for Improvements for Water House-to-line Connections –A+ Plumbing

Issue: The above stated contracts are set to expire on September 30, 2015

Solution: Offer vendors a One (1) year extension contingent upon pricing remaining constant for the additional year.

Result: Compliance of the law and purchasing efficiencies.
 
39.   Discussion and possible action to purchase Two (2) 2015 Chevrolet Tahoe(s) from Holiday Chevrolet DBA Johnson - Grayson Automotive Group for the Sheriff's Department pursuant to Sections 271.101 and 271.103 Sub-chapter F. Cooperative Purchasing Program, State of Texas Contract #071-A1-2014/15 in the amount of $79,963.50; and any other matters incident thereto. [Requested by Martin Cuellar, Sheriff; Account #603-0101-8801] [Co-Sponsored by Tano Tijerina, County Judge]

Issue: Two unit with excessively high mileage need to be replaced; Unit 27-02 (179,665 miles) and Unit 27-48 (219,326 miles).

Solution: Purchase 2 new units to replace existing units listed above through Capital outlay funds (603 Fund).

Result: Remove high mileage units from fleet, reducing vehicle maintenance costs and improve Officer/Community safety.
 
40.   Discussion and possible action to authorize the Purchasing Agent to solicit bids for the following Annual Contracts;

Bid 2016-40  Annual contract for Automatic Transmission
Bid 2016-43  Annual Contract for Machine Shop Repair
Bid 2016-57  Annual Contract for Refuse Collection
Bid 2016-66  Annual contract for Aggregate 0010 Blend/73 Bin 1
Bid 2016-67  Annual Contract for Trap Rock 624 Grade 4 & 5
Bid 2016-68  Annual Contract for Auctioneering Services
Bid 2016-71 Annual Contract for Vehicle Paint & Body work Issue: The extension period will expire September 30, 2015 for the above stated contracts Solution: Re-solicit Bids Result: Compliance of the Law.
 
41.   Discussion and possible action to award the following Annual Contracts:

Annual Contract for Car Washes to - Power Car Wash & Royal Laser Wash
Annual Contract for Air Condition Repair (Out of Shop) to- Andy's Auto & Bus Air
Annual Contract for Plumbing Supplies to- Clark Hardware
Annual Contract for Customer Service Training to-Laredo Community College

Issue:   Most of the above stated contract will expire September 30, 2015

Solution: Solicit Bids and award new contracts

Result: Compliance of the law, and purchasing efficiency
 
42.   Discussion and possible action to purchase Microsoft licenses from SHI Government Solutions in pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program DIR-SDD-2503,in the amount of $85,090.00.  [Requested by Rafael Pena, Information Technology Director; Account #749-0500-8801 (Bond Series 2013)] Issue: Software licenses are required for compliance purposes for server upgrades


Solution: To purchase requested licenses     Result: Webb County will be in compliance with software licensing requirements by Microsoft
 
43.   Discussion and possible action to approve the installation of a hot spot (mobile internet access)  for Agriculture Extension Agent in the amount of $37.89 per month. [Account #001-5001- 6010 (General Fund)]

Issue:  The hotspot is needed for computer.

Solution: The hotspot will help the Agriculture Extension agent to work from home and on the field. 

Result: Internet access needed for computer to be able to work on any location.
 
44.   Discussion and possible action to approve a  Forty-Eight (48) month agreement for SnapTrends Software for the District Attorney's Office, pursuant to Section 262.024 Discretionary Exemptions (a) 7, Sole Source Texas Local Government Code, in the amount of $9,000.00 per year for Four (4) years. [Requested by Isidro Chilo Alaniz, District Attorney; Account #167-1100-6022 (Professional Services)]
 
45.   Discussion and possible action to authorize the closing of the Central Store at an estimated savings of $20,000 currently used for office supplies inventory; closure would begin July 14, 2015 and would be complete at the end of the fiscal  year.

Issue: There is a diminished need for Webb County to have an inventory of office supplies.  Departments have budgeted line items for these purchases and most supplies purchased are delivered within 24 hours.  Oftentimes inventory will become old or outdated and becomes a loss to Webb County.  The space occupied by the inventory is better used for temporary locked storage of delivered items. 

Solution: Closing the Central Store will provide a savings to Webb County at a time when budgets are tight.

Result: Webb County will have better use of the physical space used by the Central Store and the savings will allow for better use of the funds tied up in inventory.
 
46.   Discussion and possible action to dispose of office furniture, office equipment, salvage computer/computer parts/electronics as allowed in Texas Local Government Code 263.152(a); sell the identified items by competitive bid or auction and/or dispose of property by donating to a charitable organization or dispose of any property determined to become obsolete for future use.

16 – filing cabinets
1 – chalk board w/stand
2 – chalk boards
7 – wooden book shelf
2 – wooden cream color shelves w/desk
2 – poles for piñata w/rope
41 – desk chairs
19 – waiting area chairs w/arm rests
6 – storage cabinets (beige and grey)
21 – office desks
1 – metal table
3 Mowers
1 Trencher

Issue:  Equipment identified no longer meets its intended purpose efficiently (obsolete or not cost effective to repair).   
 
Solution:  When feasible, sell equipment (as allowed by state law) to recover some of the cost or in other instances donate to charitable organizations.

Result: Proceeds are deposited into Webb County accounts to offset future purchases.
 
47.   Discussion and possible action to dispose of surplus or salvage property as allowed in Texas Local Government Code 263.152(1); sell the identified items by competitive bid or auction through CABCO.


1990 CHEVY  1GCDC1426L2265190
1996 GMC BUS  1GDHG31K8TF504907
1997 FORD 1FTDX176XVNA61802
2001 FORD F-150 1FTRX17W61G1NB01003
2002  FORD VAN 1FTRE14W52HA65461
2000  FORD CROWN VICTORIA 2FAFP7WXYX173575
2003 FORD TRUCK 1FTRF17W63NA93409 
2002 FORD TAURUS 1FAFP53U72A162423
2002  FORD TRUCK 1FTNX20L92EC58255
1974 AMERICAN LA FRANCE NHF29510425625
2004 FORD VAN  1FTRE14W24HB43018
1999  FORD TAURUS 1FAFP53U5XG176681
2000 FORD TRUCK 1FTRX17W8YNC12498
2003 FORD TAURUS 1FAHP53693G165797
1997 FORD TRUCK 1FTJW35H7TEB77767
2002 CHEVROLET SUBURBAN 3GNEC16Z32G144690
1997 FORD TRUCK 1FTDX176XVNA61802
2000 CROWN VICTORIA 2FAFP71W8YX145906
2004 INT’L TRUCK 1HTMPAFM44H612919
2006 CROWN VICTORIA 2FAFP71WXYZ213218
1982 INT. VAN 1FDJE37LICHB22892
2005 PTRBLT- TRACTOR 1XPFDU9X15D846609
1991 FORD VAN 1FBJS3187MHA20276
2005 FORD INTERCEPTOR 2FAFPN1W1SX129719
1991 FORD AEROSTAR  1FMACAIIU0MZA93455
2005 FORD CROWN VICTORIA 2FAFP71W55X159368
1991 DODGE MINI VAN 2B5WB35Z1MK440917
2005 FORD CROWN VICTORIA 2FAFP71W85X148625
1994 FORD VAN 1FBJS31H4RHA75694
2009  FORD CROWN VICTORIA 2FAHP71V89X135524
1994 FORD VAN  1FBJS31H6RHA75695
2004 FORD F-150  1FTPX14534FA02673
1994 FORD AEROSTAR 1FMCA11U3XA86345
1997 FORD TRUCK  1FTEF17L4VNS22824
1996 GMC PICK UP 1GDG6HIP5TJ511480 
                         
     
Issue: Vehicles have been identified by department and or motor pool as no longer viable (too costly to maintain).  
 
Solution: When feasible, sell equipment (as allowed by state law) to recover some of the cost.
 
Result: Proceeds are deposited into Webb County accounts to offset future purchases.
 
Closed Session/Executive Session
 
48.   Status report by County Attorney’s Office regarding permitted leasing of E.J. Salinas Community Center to a private company with discussion and possible action to take appropriate disciplinary action for the director of the center; and any other matters incident thereto. [Executive session is requested pursuant to Texas government Code Title 5, Subchapter D, Section 551.071 (Consultation with Attorney) and Section 551.074 (Personnel Matters)] [Requested by Leroy Medford, Commissioners Court Administrator]
 
49.   Status report with discussion and possible action to designate the Webb County Attorney’s office as counsel on an appeal before the Fifth Circuit Court of Appeals in New Orleans for the remaining 42 U.S.C. 1983 claim in the alleged wrongful death case brought by Maria Escamilla, Indv. and as Representative of the Estate of Rafael Solis, Civil Action No. 5:11-CV-13, pending in the United States District Court, Southern District, Laredo Division and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(a) (Consultation with attorney regarding pending litigation)
 
50.   Communications
 
51.   Adjourn
 
The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.

 
DISABILITY ACCESS STATEMENT
Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.

DATED THIS ____ DAY OF JULY, 2015


By: ______________________________
Melinda Mata
Court Administrator

 
 CERTIFICATION OF NOTICE AND POSTING
 

I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the___ day of July, 2015 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.

DATED THIS ____ DAY OF JULY, 2015


MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS


BY: ______________________________________________
      Margie Ramirez-Ibarra, County Clerk

    

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