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| Budget Officers |
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1. |
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Discussion and possible action to approve the following budget amendment (line item transfer):
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-1130-001-431000-010 |
Operational Reserve |
$0 |
$10,000.00 |
$800,459.00 |
$790,459.00 |
| To: |
1001-1130-001-432001 |
Professional Services |
$215,000.00 |
$10,000.00 |
$7,259.13 |
$17,259.13 |
Issue: Item in regular agenda is requesting $5,000 from professional services for surveying services. Funds in current account are committed to other contractual obligations.
Solution: Approve line item transfer to have necessary monies for surveying services and any pending invoices.
Result: Monies available for any invoices of services rendered. |
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| Casa Blanca Golf Course |
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2. |
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Discussion and possible action to approve the following budget amendments (line item transfers):
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
7100-6080-001-443000-155 |
Repairs & Maint.-Irrigation |
$8,000 |
$1,800 |
$6,297.18 |
$4,497.18 |
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7100-6080-001-443000-160 |
Repairs & Maint.- Main Barn |
$1,200 |
$800 |
$984.55 |
$184.55 |
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7100-6080-001-443000-165 |
Repairs & Maint.- Tractor |
$1,000 |
$700 |
$708.55 |
$8.55 |
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7100-6080-001-444001-005 |
Trees & Landscaping- Chemical |
$11,000 |
$7,500 |
$8,325.00 |
$825.00 |
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7100-6080-001-444001-010 |
Trees & Landscaping- Fertilizers |
$11,000 |
$6,000 |
$8,000.00 |
$2,000.00 |
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7100-6080-001-444001-015 |
Trees & Landscaping- Plants |
$300 |
$300 |
$300.00 |
$0 |
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7100-6080-001-444500 |
Equipment Rental |
$1,200 |
$1,200 |
$1,200.00 |
$0 |
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7100-6080-001-460000 |
Office Supplies |
$250 |
$200 |
$208.43 |
$8.43 |
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7100-6080-001-460028 |
Janitorial Supplies |
$750 |
$300 |
$307.19 |
$7.19 |
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7100-6080-0001-461000-030 |
Mat. & Supplies/Golf |
$3,000 |
$1,500 |
$1,980.20 |
$480.20 |
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7100-6080-001-461000-045 |
Mat. & Supplies/Main |
$3,000 |
$600 |
$884.78 |
$284.78 |
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7100-6090-001-443000-115 |
Repairs & Maint.- Cart Barn |
$300 |
$265.44 |
$265.44 |
$0 |
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7100-6090-001-443000-130 |
Repairs & Maint.- Carts |
$6,000 |
$5,100 |
$5,121.16 |
$21.16 |
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7100-6100-001-444001-010 |
Trees & Landscaping-Fertilizer |
$600 |
$600 |
$600.00 |
$0 |
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7100-6100-001-444001-020 |
Trees & Landscaping-Sand/Gravel |
$1,200 |
$300 |
$301.05 |
$1.05 |
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7100-6100-001-444001-025 |
Trees & Landscaping-Sods/Seeds |
$1,200 |
$1,200 |
$1,200.00 |
$0 |
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7100-6090-001-461000 |
Materials & Supplies |
$300 |
$3,500 |
$3,577.75 |
$77.75 |
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7100-6080-001-443000-135 |
Repairs & Maint.- Clubhouse |
$1,000 |
$133.18 |
$133.18 |
$0 |
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Total |
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$31,998.62 |
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| To: |
7100-6080-001-460105 |
Minor Tools & Apparatus |
$2,400 |
$563.18 |
$937.54 |
$1,500.72 |
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7100-6080-001-457005-005 |
Reimbursable Labor |
$180,000 |
$28,815.40 |
$10,726.16 |
$39,541.56 |
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7100-6080-001-444001-025 |
Trees & Landscaping- Sod/Seed |
$6,000 |
$2,620.04 |
$4,879.96 |
$7,500.00 |
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Total |
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$31,998.62 |
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Issue: We don’t have a budget for labor for neither the driving range nor cart barn. Since we have seen the increase in both revenue stream it should justify the labor increase. At first the few carts we had available didn’t have the need to move based on demand nor was the sale or retrieval of golf ball necessary. Our maintenance crew and entire staff have been utilized to keep up with the demand. Driving range labor included picking up golf balls, washing, and restocking for pros sales all day. Extra labor has also been utilized for watering the course and needed irrigation repairs. Our driving range revenue has shown the increase to conform this statement. The old cart fleet requires extra labor from maintenance just to keep what we had functioning. We had to make necessary adjustments in staff to accommodate to the need to recover or replace carts from stranded customers on the course. The 4 to 5 extra months to receive our new cart fleet could have eliminated the extra labor. Need new equipment that is compatible to the new POS Tyler system from the County which includes 2 compact printers and 2 registers. Hole# 4, 12, and 14 greens have closed for the past 12-15 months due to the greens being un playable.
Solution: Line item Transfer to cover the labor until the fiscal year ends Line Item Transfer to purchase the equipment that is needed
Line item Transfer to meet the quote from King Ranch Turf for delivery and installment
Result: Reimbursement Labor will have money in the account for our employees to compensate all the repairs that has come to the golf course. Tyler system will be up and running with anew register and a receipt printer that isn’t the size of a full page. Between 3-6 weeks the greens reconstruction should be complete and ready for play. This will now give Casa Blanca the opportunity to host High School golf tournaments as well as serve as the prime location for the fund raising efforts to non-profit organizations that are looking for an event center with a great location. We have hosted many of the local golf events for high schools and the local golf community and will now be available for them again.
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| Closed Session/ Executive Session |
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3. |
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Discussion and possible action to retain outside counsel to represent Webb County and the Webb County Attorney in Cause Number 2018CVI001385D4, in case styled Ricardo Rick Manuel Romo vs. Webb County, Texas, and Marco Montemayor, Individually, and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending litigation)]
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The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.
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DISABILITY ACCESS STATEMENT |
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Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.
DATED THIS ____ DAY OF _________, 2018
By: ______________________________
Elizabeth M. Ortiz for Melinda Mata
Court Administrator
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CERTIFICATION OF NOTICE AND POSTING
I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the___ day of _____, 2018 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.
DATED THIS ____ DAY OF ________, 2018
MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS
BY: ______________________________________________
Margie Ramirez-Ibarra, County Clerk
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