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30.

Meeting Date:	01/11/2016
PAYMENT TO ARRELLANO'S PLUMBING
Submitted for:	Martha Palacios	Submitted By:	Martha Palacios
Department:	Engineering

Subject:

Discussion and possible action to approve payment of invoices dated September 2, 2015 to December 2, 2015 for a total amount of $4,929.00 to Arrellano's Plumbing, Inc., for an emergency sewer collection service. [Account #801-3004-6408]

Issue: Contractor for emergency sewer service was acquired due to annual contractor not being available to provide service. Due to annual contract requirements we were unable to pay this responding contractor for services rendered via normal requisition and purchase order process.

Solution: Payment of invoices for services rendered. Recommend re-bidding emergency service annual contract.

Result: Payment completion for services rendered.

Background:

Emergency service is at times required from plumbers to unclog or troubleshoot sewer collection issues in Rio Bravo and El Cenizo, when our large Vacuum Truck service cannot access the line or our smaller equipment is in disrepair. In this case we normally would contract our annual contractor; however, at the time, our annual contractor was not available. A local plumber offered their assistance and we agreed. Unfortunately, due to the annual contract stipulations, payment for these services could not be processed via normal Requisition and Purchase Order procedures. These services have been documented and certified required under emergency conditions by staff at the Utilities Department in order to maintain system operations and eliminate hazardous health conditions in the system.

Previous Court Action:

None

Fiscal Impact

Budget Account Number:	0
Funding Source:	0
Balance:	0
Financial Impact:
Funding is available under the Utilities Operations Budget for annual emergency service requirements. Account: 801-3004-6408