Commissioners Court Special Meeting
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7.
Meeting Date:
01/19/2016
LOI
Submitted for:
Melinda Mata
Submitted By:
Melinda Mata
Department:
County Judge
Information
Subject:
Discussion and possible action to reject Letters of Interest (LOIs) submitted for Notice of Intent (NOI): Extension Roadway Across Reuthinger property, previously due on January 7, 2016 and to authorize the Purchasing Agent to work with Texas Department of Transportation (TxDot) and county staff to resolicit the contract as a Request for Qualifications (RFQ) to ensure that all Professional Engineering Procurement Service (PEPS) requirements are met. All LOIs that have been submitted will remain unopened and will be returned to the original sender for an opportunity to re-submit their qualifications verifying compliance with the PEPS, once the revised contract is approved by the court.
Issue:
The court approved the solicitation of Letters of Interest from prospective vendors for the Notice of Intent (NOI): Extension Roadway Across Reuthinger property. Certain Professional Engineering Procurement Service (PEPS) requirements were not properly followed by county staff who initiated the request which could have jeopardized the allocation of funds for the contract.
Solution:
Recommendation is to reject the current Letters of Interest (LOIs) submitted for Notice of Intent with the corrected criteria and information necessary to ensure that all PEPS requirements are followed in this procurement process.
Result:
Ensure compliance with all PEPS criteria in solicitation of contract and qualification for funding.
Background:
Previous Court Action:
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