Commissioners Court Meeting
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Meeting Date:
01/09/2017
Submitted for:
Joe Lopez
Prepared by:
Joe Lopez
Department:
Purchasing
Subject:
Discussion and possible action to approve the following line item transfer:
Acct. Number
Acct. Name
Amount
Bal.
End Bal.
From:
605-3001-8801-7
Capital Outlay - Contingency Fund
$1,440
$250,766
$249,326
To:
605-0101-8801
Capital Outlay
$1,440
$120
$1,560
Issue:
On October 26, 2015, Commissioners Court approved item 19 authorizing a 48 month lease/maintenance agreement with Toshiba for a E-Studio 457 Copier at a monthly cost of $119.94 to be used by the Child Protection Court. Account 603-0101-8801 was authorized as funding Source. CCT at a future date closed out all activity under 603/604 and created the contingency fund 605. Currently 605-0101-8801 does not have sufficient funding to support the agreement approved on 10/26/15.
Solution:
Authorize a line item transfer within fund 605 to cover the annual lease cost of copier totaling $1,440. Quarterly maintenance expense will be covered by each District Judge at a total of $50.00 per Court and an overall total of $200.00 for maintenance expenses.
Result:
Secure funding to pay bills and proceed with issuance of Purchase Order.
Fiscal Impact
Budget Account Number:
605-0101-8801
Funding Source:
Capital Outlay
Balance:
$120.00
Financial Impact:
605-0101-8801
Current Balance: $120.00
Transfer will cover annual cost of agreement: $1,439.28 ($119.94 per month)
Balance after authorized Transfer: $1,560.00
Attachments
10262015 agenda item
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