Commissioners Court Meeting

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Meeting Date:	01/08/2018
Creation of Expense Account
Submitted for:	Virginia Martinez	Submitted By:	Virginia Martinez
Department:	County Clerk

Subject:

Discussion and possible action to create an expense account under the Cost Recovery Fee Fund Account #2015-2310-341122-005 and to transfer the $10,000 previously approved on December 11, 2017 under item #25. Once the creation of the expense account and line item transfer is completed the County Clerk's Office will purchase computer equipment necessary to continue the e-filing process for all criminal, probate, and civil cases.

Issue: New computers and software is required to continue implementing the e-filing process in our Courts Division.

Solution: Approval of the expense account creation and line item transfer from Cost Recovery Fee Fund Revenue Account to Expense Account. Also, the purchase of six (6) OptiPlex 7450 AIO computers from Dell and six (60 Software Licenses from SHI Government Solutions not to exceed $10,000.00.

Result: The Webb County Clerk's Office will be able to continue accepting electronic filing for civil, probate, and criminal cases.

Background:

Line item transfer previously approved on December 11, 2017, Item #25.

Previous Court Action:

December 11, 2017, Item #25

Fiscal Impact

Budget Account Number:	2015-341122-005
Funding Source:	2015
Balance:	10,840.00
Financial Impact:
$10,000.00

Attachments
Dell Quote
SHI Quote
EMAIL COMMUNICATION WITH AUDITORS.pdf