Commissioners Court Meeting

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Meeting Date:	10/10/2017
60 day window for Budget Amendments FY 2016-2017
Submitted for:	Laura Govea	Submitted By:	Laura Govea
Department:	Business Office

Subject:

Discussion and possible action to authorize the Budget Officers and Auditors Office to enter and post budget amendments for fiscal year end transactions necessary to process payment of all invoices dated or services rendered on or before September 30, 2017 line item transfers are to be determined by the Budget Officers in coordination with each department and presented for ratification at each Commissioners Court Meeting up to November 30, 2017. [Requested by Business Office]

Issue: Various departments and offices have depleted departmental budgets yet there are invoices still pending to be processed that must be paid with FY 2016-2017 funds. Invoices cannot be processed and validated if the accounts are in negative.

Solution: In order to timely process and pay invoices, the Budget Officers will identify line items transfers and perform administrative budget amendments as needed to process invoices in coordination with each department. A list of invoices pending process due to insufficient funds will be generated and provided to the Budget Officers on a daily basis by the Business Office.

Result: Invoices will be processed and sent to Auditor's for approval.

Background:

n/a

Previous Court Action:

Fiscal Impact

Budget Account Number:	0
Funding Source:	0
Balance:	0
Financial Impact:
n/a