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Meeting Date:	10/25/2021
GovSpend Agreement
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to approve a professional service contract between Webb County and GovSpend for a 3 year agreement for 5 GovSpend SmartSearch Licenses effective October 1, 2021 through September 30, 2024 for a total not to exceed Three Thousand Dollars ($3,000) annually, subject to annual appropriations; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Account #1001-1310-001-432001 (Professional Services)]

Issue: There is a need to have access of other governments' information of vendors and contracts in order to secure better prices for informal and formal bids as well as being able to validate sole source companies for Webb County.

Solution: Approve recommended GovSpend SmartSearch Licenses that represent a suite of proprietary software applications developed and offered exclusively by GovSpend and patented by the United States Patent & Trademark Office (US 2014/0188948 A1)

Result: Increase results of vendor participation for formal and informal bids in order to secure financial savings and procurement efficiency as well as exclusive software to validate companies claiming sole source status.

Background:

With this product, Webb County's benefit from GovSpend’s database of hundreds of millions of local, state and federal purchase order records to:
1) find the best price on products and services they need to purchase

2) easily find hard to locate products

3) find the vendors - and their contact information - who offer these products and services

4) complete a one-click request for quotes from these vendors

5) see an Agency’s aggregated purchasing information and performance

6) provide community access to the Agency’s purchasing information

7) validate sole source companies

Previous Court Action:

Fiscal Impact

Budget Account Number:	1001-1310-001-432001
Funding Source:	General Fund
Balance:	$18,500.00
Financial Impact:
Account No. 1001-1310-001-432001, General Fund Available Balance: $18,500.00

Attachments
GovSpend Agreement 10.25.2021
Item #20.b. - GovSpend Agreement SmartSearch Licenses - Executed