Discussion and possible action to approve an exception to Webb County Purchasing Policies and Procedures and authorize Webb County to make payment in the amount of $22,414.24 to Rush Truck Center, Inc. (Unit 5809, additional $12,453.57 & Unit 5810, $9,960.67); and any other matters incident thereto. These amounts have been submitted through separate General Requests for Payment. [Account #1001-3140-001-443000-075 (Repairs & Maintenance Vehicles)]
Issue: Unit 5809 & 5810 were taken to Rush Truck Center at the behest of Road & Bridge for diagnosis and repair, late-June, 2022. Dismantling of units was necessary for proper diagnosis of numerous codes and other repairs needed, eventually an engine overhaul was required to remediate mechanical issues on Unit 5809 prompting the increase of the originally quoted price. Vendor provided a quote for repair of Unit 5809 and PO 2022-00005753 was issued for $25,530.97, but final invoiced amount is $37,984.54. A line item transfer was sought and approved by Commissioner's Court on two separate dates, July 11, 2022, and 9/12/2022 for purpose of this payment. After the transfer a requisition was submitted for a purchase order for Unit 5810, but Purchasing Department advised that since work had commenced on Unit the requisition would be denied, and to proceed through a General Request for payment.
Solution: Requesting for the court to approve an exception to Webb County Purchasing Policies and Procedures and authorize payment in the amount of $22,414.24 to Rush Truck Center, Inc. Unit 5809, additional $12,453.57 & Unit 5810, $9,960.67.
Result: Court approval will allow payment to be issued to vendor for services received, and all frontline units will be back in service. |