Commissioners Court Meeting
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Meeting Date:
10/11/2022
Discussion and possible action to approve an exception to the Webb County Purchasing Policies and Procedures
Submitted for:
Adriana Martinez
Submitted By:
Adriana Martinez
Department:
Tax Assessor/Collector
Subject:
Discussion and possible action to approve an exception to the Webb County Purchasing Policies and Procedures and authorize payment in the amount of $5,800 to Vendor G & S Office Supply, Inc.; and any other matters incident thereto.
[Account #1001-1320-001-461000 (Materials & Supplies)]
Issue:
G & S Office Supply, Inc. shipped the set of Executive Right “U” Desk (Special Showroom Demo Pricing), and two Kimball Executive Right “U” Desk in used condition to our office location before a Purchase Order was issued. We feel they acted in a good faith and shipped the furniture prematurely with just a credit application and quote since we have order from them before. However, this conflicted with the Webb County Purchasing Policies and Procedures.
Solution:
We are humbly requesting the court to approve an exception to Webb County Purchasing Policies and Procedures and authorize making payment in the amount of $4,500.00 to vendor – G & S Office Supply, Inc.
Result:
Court approval will allow payment to be issued to vendor G & S Office Supply, Inc. for goods we have received.
Background:
Discussion and possible action to approve an exception to the Webb County Purchasing Policies and Procedures and authorize payment in the amount of $5,800 to Vendor G & S Office Supply, Inc.; and any other matters incident thereto.
[Account #1001-1320-001-461000 (Materials & Supplies)]
Issue:
G & S Office Supply, Inc. shipped the set of Executive Right “U” Desk (Special Showroom Demo Pricing), and two Kimball Executive Right “U” Desk in used condition to our office location before a Purchase Order was issued. We feel they acted in a good faith and shipped the furniture prematurely with just a credit application and quote since we have order from them before. However, this conflicted with the Webb County Purchasing Policies and Procedures.
Solution:
We are humbly requesting the court to approve an exception to Webb County Purchasing Policies and Procedures and authorize making payment in the amount of $4,500.00 to vendor – G & S Office Supply, Inc.
Result:
Court approval will allow payment to be issued to vendor G & S Office Supply, Inc. for goods we have received.
Previous Court Action:
Fiscal Impact
Budget Account Number:
N/A
Funding Source:
N/A
Balance:
N/A
Financial Impact:
N/A
Attachments
GS Office Supply Invoice
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