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17.

Meeting Date:	11/23/2015
Renewal of contract for advertising
Submitted for:	Harold Devally	Submitted By:	Kristina Guerra
Department:	Constable Precinct 4

Subject:

Discussion and possible action to approve the renewal of Two (2) existing advertisement contracts with Lamar Advertising for Constables Office Precinct 4 safety message campaign. Contracts to cover the location of the bus shelters and for the fabrication of artwork (vinyls). There is no financial impact on the general budget. [Account #171-2502-6707 (Federal Forfeiture Fund)]

Issue: Currently the Webb County Constable's Office Precinct 4 has an existing contract with Lamar Advertising for Six (6) bus shelters with vinyls. These bus shelters currently promote traffic safety issues within our school zones. Soon these contracts will expire; therefore, in an effort to continue our school safety campaign these contracts need to be renewed to continue the remainder of the 2015-2016 school year.

Solution: Contracts need to be approved by Commissioners Court to continue advertising. First Contract: Six (6) bus shelter locations within precinct 4 for an additional Six (6) months (contract number #2485244 in the amount of $5,400.00) billing cycle of four (4) weeks. Second Contract: Fabrication of 6 vinyl's (artwork) for existing bus shelters (contract number #290114 in the amount of $600.00).

Solution: With the approval of the submitted renewal contracts, precinct 4 will continue it's proactive measures to remind motorists of safety issues within our school zones and continue to promote a safe and successful school year.

Background:

Currently the Constable's Office of Precinct 4 has an existing contract for six (6) bus shelters with Lamar Advertising to promote school safety messages. With almost six months of school left for the 2015-2016 scholastic year, precinct 4 would like to continue sharing it's safety campaign messages with the latest information.

Previous Court Action:

Fiscal Impact

Budget Account Number:	171-2502-6707
Funding Source:	federal forfeiture
Balance:	5,300.00
Financial Impact:
No financial impact to the general fund. Payment for contract 2485244 can be made in monthly installments of $900.00 per month. Payment for contract 2490114 (fabrication of 6 vinyl's) is a one time fee of $600.00 (payable at time of fabrication). First payment of $1,500.00 to follow with 5 monthly payments of $900.00. Total of $6,000.00.

Attachments
contracts