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Meeting Date:	11/28/2016
change in personnel policies
Submitted for:	Rose Magana	Submitted By:	Rose Magana
Department:	Commissioners Court

Subject:

Discussion and possible action to modify Webb County personnel policies in order to comply with the new FLSA mandates set out by the Department of Labor by November 25, 2016.

Issue: The Department of Labor (DOL) requires employers (Webb County) to maintain records and a timekeeping mechanism that is complete and accurate for all its non-exempt (hourly) employees.

Solution: Modify the following sections of Webb County’s Personnel Policies:

§6.01 Administrative Workweek to state:
The normal work schedule for County employees is from 8:00a.m. to 5:00 p.m. Monday through Friday, with a one (1) hour unpaid lunch break, for a total of forty (40) hours per week. Law enforcement personnel, fire personnel, EMS personnel, and certain employees of the Juvenile Probation Department may have different schedules in accordance with the needs of their respective departments. Other departments may require their employees to work varying schedules depending upon the needs of those departments.

All Webb County hourly employees shall now be required to electronically register their work attendance on a daily basis, utilizing Time Clock Plus Bio-Metric System. Employees must report punctually for duty at their place of work; work their established schedule as determined by their department; take a one hour unpaid meal break; and, at the discretion of the Elected Official or Department Head, take no more than two fifteen-minute paid rest breaks, one in the morning and one in the afternoon. Employees will be required to clock in and out for rest breaks at the discretion of the Elected Official or Department head, but will not be deducted time. Time Clock Plus will use a rounding system based upon fifteen-minute increments such that an employee who clocks in no later than 8 minutes past the beginning of the quarter hour will be deemed to have worked that quarter hour. An employee who clocks in more than 8 minutes past the quarter hour will not be credited with working that quarter hour. Based upon the staffing and other needs of the department, a Department Head or Supervisor has the right to set the times for employees' meals and rest breaks.

and §6.04 Number of Hours Worked:
Department heads must submit the number of hours worked by all employees of the department for the compensation to be received through the system of record herein, Time Clock Plus Bio-Metric System, subject to laws governing working hours and subject to the provisions of the County budget and approved salary schedules.

Result: Webb County will comply with DOL recordkeeping requirements in which Time Clock Plus Bio-Metric System is the County’s timekeeping system and all of its employees are required to use it. This will enable Webb County to uniformly, completely and accurately account for all the hours worked for non-exempt (hourly) employees.

Background:

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Previous Court Action:

Fiscal Impact

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