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44.

Meeting Date:	12/14/2015
New World Systems
Submitted By:	Cyndi Rodriguez
Department:	Commissioners Court

Subject:

Discussion and possible action to enter into an agreement with New World Systems for the upgrade of New World Logos 400 to New World Logos.Net, and authorize Webb County Judge Tano Tijerina to sign all relevant documents; and any other matters incident thereto. New World Systems is a sole source provider for this upgrade pursuant to 262.024 (a) (7) Texas Local Government Code. (Sole Source - discretionary exemption). The agreement covers the cost for all services required for the implementation process, training, estimated travel expenses, and annual maintenance subscription for the following ten years. Unless approved by the Commissioners Court, the cost for services, training and estimated travel expenses shall not exceed $550,000.00 to be divided in Three (3) years to be funded from Account #603-0101-8801 (Capital Outlay) and any difference to be funded from Account #001-2985 (General Fund Balance) and subscription costs shall be spread out over Ten (10) annual payments for a total of $1,234,110.00 to be funded from Account #001-0500-6411 (Repairs & Maintenance - Software). [Co-Sponsored by Leticia Gutierrez, Interim Purchasing Agent and Leroy Medford, Commissioners Court Administrator]

Issue: New World Systems –Logos 400 is a twenty years old system that does not offers the functionality of today’s products.

Solution: To upgrade to New World Systems.Net product

Result: New World Logos.Net has features that will allow Webb County Departments to be more efficient by providing analytical tools for budget preparation, a user friendly presentation of the financial information to improve fund tracking, authorization levels in the procurement process depending on commodity codes, e-suites that will allow Webb County Employees to “self-serve” with services like payroll information, w-2 reprints, online benefit enrollment, etc. This software will also allow Webb County to provide online payments to the public.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	001-0500
Funding Source:	6411
Balance:	820,000
Financial Impact:
N/A

Budget Account Number:	603-0101
Funding Source:	8801
Balance:	N/A
Financial Impact:
Costs difference to be funded from Account #001-2985

Attachments
New World Agmt.
New World contract
New World Addendum
New World systems for Upgrade - Executed