Commissioners Court Meeting

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Meeting Date:	12/12/2016
JP's Centralized Phone System purchase
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to purchase Cisco IP Phones with licensing, analog lines, 24 port switch, UPS backup and necessary equipment for both Justice of the Peace Offices, Pct. 2, Place 1 & 2 to include as part of the County's centralized phone system in an amount not to exceed $26,771.28 in accordance with the Texas Local Government Code; Section 271 (Cooperative Purchasing Program), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Fund 016 (Technology)]

Description	Amount	Qty.	Vendor	Quote #

Cisco IP Phones w/licensing	$17,424.00	40	Insight	Q041916JS
Cisco Voice Gateway (Analog Lines)	$4,189.20	1	Insight	Q042116JS
Cisco Catalyst Switch (24 port)	$4,102.80	1	Insight	Q042016JS
Eaton UPS	$967.96	1	Connection	24098664.02 W1
Panduit 110-Block (Analog Lines)	$87.32	1	CDW-G	HNGJ721
	$26,771.28

Issue: Currently the Justice of the Peace Pct. 2 building is not part of the centralized phone system. Including these offices in the existing system, will eliminate the monthly cost for the lines in that building, will simplify the billing process, and will provide features that are not currently available on the existing system among other benefits.

Solution: Purchase all equipment needed to add these departments to the centralized system.

Result: Justice of the Peace Pct. 2 building will be part of the centralized phone system.

Background:

This process will eliminate the current billing process for individual phone lines (i.e. AT&T), County currently pays a block of numbers that are used by our centralize phone system. Multiple slots are available for assignment. The Technology fund will absorb the upfront costs for the equipment but will eliminate the monthly reoccurring fees from land line providers.

IT and Purchasing Departments recommend approval.

Previous Court Action:

None

Fiscal Impact

Budget Account Number:	016-1044-3210
Funding Source:	Tech Fund
Balance:	$43,955.00
Financial Impact:
Total impact to Technology Fund: $26,771.28

Attachments
110 Block
Switch
IP Phones
VG 310
project breakdown
UPS