Commissioners Court Meeting

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Meeting Date:	12/11/2017
Submitted for:	Martin Cuellar	Prepared by:	Anita Guerra
Department:	Sheriff

Subject:

Discussion and possible action to approve the following budget amendment (line item reduction) contingent upon and in strict adherence with the approval of said budget adjustment by the grant funding agency; and any other matters incident thereto. This no cost budget adjustment is being requested in order to match actual expenditures so that the grant accountant at the Webb County Auditor’s Office will be able to submit the final financial status report (FSR). The financial information below has been certified y the Webb County Auditor's Office; please see attachment. Violence Against Women Act (VAWA) grant for Sept. 2016- Oct. 2017 has been closed out programmatically, the final financial status report (FSR) needs to be submitted with actual expenditures. However, as with the majority of grants, the actual expenditures does not match the initial budget exactly; and, the final financial status report (FSR) will not be accepted if it does not exactly match the grant budget. [Grant Fund 2605 (F364 Violence Against Women Act (VAWA)- Sheriff Grant)]

Acct. Number	Acct. Name	Amount	Balance	End Balance
2605-3010-001-458090	Travel	($357.51)	$6,292.00	$5,934.49
2605-3010-001-460000	Office Supplies	($0.83)	$150.00	$149.17
2605-3010-001-460105	Minor Tools & Apar.	($0.07)	$2,647.00	$2,646.93
2605-3010-001-460105-015	Minor Tool & Apar.-Equip.	$0.38	$2,156.00	$2,156.38

2605-3010-330300	Grant Revenue	$232.47	$7,309.00	$7,076.53
2605-9080-391000	Transfer In	$125.56	$3,936.00	$3,810.44

Issue: Although this Violence Against Women Act (VAWA) grant for Sept. 2016- Oct. 2017 has been closed out programmatically, the final financial status report (FSR) needs to be submitted with actual expenditures.

Solution: Submit a no-cost budget adjustment so that the grant budget matches actual expenditures.

Result: The final financial status report will be submitted on a timely basis.

Fiscal Impact

Budget Account Number:	2605
Funding Source:	Grant Revenue
Balance:	Not Applicable
Financial Impact:
The grant accountant at the Webb County Auditor's Office will be able to submit the final financial report in order to be in compliance with grant requirements.

Attachments
Auditor's Certification