Commissioners Court Meeting


Issue viewing agenda items? Click here to switch to the old format.

Print

Return to the Minutes Page
 
Meeting Date: 12/11/2017  
Youth Village Rehab Project
Submitted for: Joe Lopez Submitted By: Joe Lopez
Department: Purchasing  

Subject:
Status report on the Youth Village Rehabilitation Project with possible action to approve the reallocation of bond series money to fund the base bid amount submitted by AOC Calton, Ltd., DBA Summit Building and Design in the amount of $3,840,000.00.  The Project Architect (Ausland Architects) is proposing two (2) valued engineering (VE) options for the Court's consideration to lower the project cost and authorizing the County Judge to sign all relevant documents and any other matters incident thereto [Requested by Joe Lopez III, Purchasing Agent; 2013 Bond Series Accounts;3140-2450-001-470000-030 Capital Outlay Construction; 3145-4020-001-470000-030 Capital Outlay Construction; 3175-7220-001-470000-100 Land & Bldg Purchase].

Issue:
Current base bid exceeds project funding. Project Architects have met with contractor to explore possible cost saving options and also provided the contractor with VE recommendations. 

Solution: Present two (2) VE options to Commissioners Court for their consideration.  Option one (1) requires an additional $1,488,075.00 and option two (2) requires an additional $462,896.70.  Staff is recommending to reallocate funding from within the same bond series to fund the additional dollar amount required for either option 1 or 2.

Result: Finalize construction contract with Summit Building and Design and provide a Notice to Proceed to start the construction of the Webb County Youth Village Rehabilitation Center Project.
 

 

 
Background:

Source: Ausland Architects

Webb County YVRC Value Engineering Summary

The following is a summary of the Value Engineering (VE) options for the cost reduction of the

proposed Webb County Rehabilitation Building. The information is based on the competitive sealed bid

received from Summit Building and Design. Our team met with the contractor to explore possible cost

saving options and also provided the contractor with some VE recommendations. These included the

acceptance of some deduct alternates (incd. in the original bid documents), the removal of the JJAEP

cafeteria, removal of the kitchen equipment at the Rehab and JJAEP cafeteria, and removal of some of

the building and park features. For this the contractor was provided with revised VE drawings for review

of possible project savings. The contractor was also informed that all the VE options and possible cost

recommendations are pending Webb County approval.

In summary, Option 1 will keep with the original design and allow for a cafeteria for both the new

Rehab bldg. and the existing JJAEP School. Both buildings will operate separately as required. All pending

add alternates included in the original bid documents may also be incorporated in the future if needed.

Option 2, although it provides the biggest cost savings, it also eliminates the much needed cafeteria

building for the JJAEP School. Currently the school provides meals for the students in the classrooms. This

option also deletes the kitchens for both the Rehab and JJAEP. The outdoor areas including the basketball

court will remain for both options.

Attached you will find our proposed layout of the value engineering options and budget summary, Please

do not hesitate to contact us if we can be of any further assistance, or if there are any questions.

Previous Court Action:
Approval of award to AOC Calton, Ltd., DBA Summit Building and Design for RFP 2016-03 "Webb County Youth Village Rehabilitation Center" on 12/12/2016, item 33.

Fiscal Impact
Budget Account Number: 3140,3145,3175
Funding Source: 2013 Bond Series
Balance: $4,326,230.75
Financial Impact:
Funding Source(s) - Bond Series 2013
3140-2450-001-470000-030 Capital Outlay Construction (Juvenile Drug Rehab & Detox)   Bal: $2,325,634.75
3145-4020-001-470000-030 Capital Outlay Construction (Adult Detox & Res Treatment)    Bal: $596.00
3175-7220-001-470000-100 Capital Outlay Land Aquisition (Land & Bldg Purchase)          Bal: $2,000,000.00

Overall available funds: $4,326,230.75
Attachments
summary of VE options
VE Option detail
Item #21 backup.pdf
Bond-Agrmt - AOC Calton-Ausland Architects - Executed


    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2024 Destiny Software Inc. All Rights Reserved.