Discussion and possible action to amend the Order of the Commissioner’s Court involving County Records Management adopted on November 15, 1994, in order to remove the following subsections:
“Section 6 (d) give final approval to the destruction of records in accordance with approved records control schedules”.
“Section 13 (c) Prior to the destruction of a record under an approved records control schedule, authorization for the destruction must be obtained by the Records Management Officer from the Records Management Committee.”
Problem: Currently, the order instructs the Records Management Committee to meet in order to approve the destruction of records requests submitted by the record’s Custodians. On January 29, 2015 the Records Management Committee met and instructed the Records Management Officer to present this request before the Commissioner Court in order to streamline the records destruction process.
Solution: Removal of the mentioned subsections from the original order adopted by the Commissioners Court on November 15,1994.
Result: By removing these subsections from the order, the destruction of records can be immediately executed after the request is submitted by its custodian, making this process more efficient.
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