Commissioners Court Meeting

Issue viewing agenda items? Click here to switch to the old format.

Return to the Minutes Page

Meeting Date:	02/13/2023
Award RFP 2023-003 ARPA Project No. 22 Indexing Project of Historical Documents
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-003 ARPA Project No. 22 "Indexing Project of Historical Documents for the Webb County Clerk" to the highest-ranking respondent, Kofile Technologies, Inc. in accordance with Texas Procurement Laws and with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and to further authorize the General Counsel to negotiate the terms and conditions of the agreement and any other matters incident thereto.

Supplier	Rank	Score	Archival Indexing & Related Services-Experience	Personnel Qualifications	Price Proposal	References & Projects
		100	30.00	30.00	25.00	15.00
Kofile Technologies, Inc.	1	84.00	24.00	28.00	20.00	12.00
US Imaging, Inc.	2	77.67	22.00	22.00	21.67	12.00
Scott-Merriman, Inc.	3	50.00	16.00	10.00	15.00	9.00

Issue: Webb County Commissioners Court approved this project to be funded under the American Rescue Plan Act. Three (3) proposals were submitted in response to the RFP solicitation.

Solution: All firms were evaluated and scored accordingly. Consideration to accept the rankings and award to highest-ranking respondent.

Result: If approved, authorize General Counsel to negotiate the terms and conditions of the professional services agreement to include any federal contract provisions required.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	TBD
Funding Source:	TBD
Balance:	TBD
Financial Impact:
TBD

Attachments
Kofile Technologies Inc.
Evaluation Summary RFP 2023-003