Commissioners Court Meeting

Issue viewing agenda items? Click here to switch to the old format.

Return to the Minutes Page

Meeting Date:	03/13/2017
3rd Party Engineer Contract
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to award a professional service agreement with Texas Energy Engineering Services, Inc. (TEESI) for a Energy Savings Performance Contract Utility Assessment Report - Third Party Review Engineering consulting services in accordance with the Texas Local Government Code; Section 302.005 (Bidding Procedures; Award of Contract) and authorizing a Discretionary Exemption under Section 262.024 (4) a personal or professional service for an amount not to exceed $24,920.00, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Bond Series 2016]

Issue: Before entering into an energy savings performance contract, the government body must require that the energy savings, increase in billable revenues, or increase in meter accuracy estimated or projected by a provider be reviewed by a licensed professional engineer.

Solution: Secure professional services from a licensed engineer who has at minimum three years of experience in energy calculation and review, is not an officer or employee of a provider for the contract under review; and is not otherwise associated iwt the contract.

Result: TEESI meets the requirements. Comply with Texas Local Government Code prior to entering into an energy savings contract with selected provider.

Background:

The central chiller plant and cooling towers are approaching its end of service life, it is recommended that a new chiller system be installed along with upgraded components to service the downtown County facilities. Upgrading the existing Heating, Ventilation, and Air Conditioning (HVAC) system will provide less down time, alternate chiller backup plans, multiple building connected to Central plant system providing improved operational efficiency, cost of equipment / PM maintenance will be reduced and energy savings will provide financial relief in future fiscal years.

Commissioners Court authorized staff to negotiate with Schneider Electric for an energy savings performance contract. Prior to entering into a contract, Webb County must hire an independent engineer to evaluate estimated savings and methodology used by provider in reaching those projected savings.

PROJECT DURATION:
Anticipated project duration is be 45 - 60 working days from official notice to proceed. The final letter of
recommendation/report due to Webb County is contingent upon receiving satisfactory reposes and
required backup information to enable TEESI to complete the review.

TEESI has 28 years of experience in this area. Staff recommends approval.

Previous Court Action:

Authorization by Commissioners Court for County Attorney staff to negotiate with Schneider Electric Building Americas Inc. in accordance with Texas Local Government Code Section 302 (Energy Savings Performance Contracts for Local Governments), approved on 1/23/17.

Fiscal Impact

Budget Account Number:	TBD
Funding Source:	Bond Series 2016
Balance:	$24,920.00
Financial Impact:
Project will be funded through Bond Series 2016 Professional Services not to exceed $24,920.00 Account: TBD _{PAYMENT SCHEDULE:} 50% of payment due upon IGA review phase onsite visit and delivery of initial findings report to Webb County by TEESI. 25% due upon completion review of responses by TEESI provided by Webb County and its ESPC contractor. *The remaining 25% balance due upon delivery of certified 3rd party review letter to Webb County.

Attachments
Third Party Contract
ProfServiceAgrmt - TEESI - Executed