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18.

Meeting Date:	04/27/2015
Emergency Expenditure Approval
Submitted for:	Rose Magana	Submitted By:	Rose Magana
Department:	Commissioners Court

Subject:

Discussion and possible action to declare an emergency for purposes of authorizing an emergency expenditure and budget transfer under §111.070 of the Texas Local Government Code. The authorization of this emergency action is justified due to an unforeseen condition and circumstance that exists within the Election Administration Department (#001-0107), whose budgeted line items for fiscal year 2014-2015 does not reflect an Overtime line item for elections expenses related to payroll. Action is requested to amend the current fiscal year budget by authorizing that an overtime line item be created within the elections department budgeted line items, with further action to transfer funds in an amount not to exceed $3,500.00 from Election Expense Account #001-0107-6705 to be able to fund payroll costs associated with overtime within that department. There will be no financial impact to the overall budget as funds are available.

Issue: There are overtime expenses related to election workers that are due payment for services rendered during City of Laredo elections. The auditor’s office has stated that one of the reasons payment has been denied is due to the fact that no overtime payroll line item exists within the elections department to fund this cost.

Solution: The Commissioners Court can declare and authorize that an emergency expenditure and budget transfer be made within the fiscal year to address an unusual and unforeseen condition that could not have been included in the original budget.

Result: Authorizing this emergency expenditure and budget transfer will ensure that all election workers receive full payment for their services rendered during the elections process.

Background:

n/a

Previous Court Action:

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a