Commissioners Court Meeting

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19.

Meeting Date:	04/11/2016
NWS/Tyler
Submitted for:	Rafael Pena	Submitted By:	Cyndi Rodriguez
Department:	Information Technology

Subject:

Discussion and possible action to clarify funding source for previous agenda item #44 noted below which was approved on December 14, 2015 or identify a new funding source for this item, expedite all procurement processes, and authorize the County Treasurer to release the check to Tyler Technologies as soon as it is ready; and any other matters incident thereto.

44. Discussion and possible action to enter into an agreement with New World Systems for the upgrade of New World Logos 400 to New World Logos.Net, and authorize Webb County Judge Tano Tijerina to sign all relevant documents; and any other matters incident thereto. New World Systems is a sole source provider for this upgrade pursuant to 262.024 (a) (7) Texas Local Government Code. (Sole Source - discretionary exemption). The agreement covers the cost for all services required for the implementation process, training, estimated travel expenses, and annual maintenance subscription for the following ten years. Unless approved by the Commissioners Court, the cost for services, training and estimated travel expenses shall not exceed $550,000.00 to be divided in Three (3) years to be funded from Account #603-0101-8801 (Capital Outlay) and any difference to be funded from Account #001-2985 (General Fund Balance) and subscription costs shall be spread out over Ten (10) annual payments for a total of $1,234,110.00 to be funded from Account #001-0500-6411 (Repairs & Maintenance - Software). [Co-Sponsored by Leticia Gutierrez, Interim Purchasing Agent and Leroy Medford, Commissioners Court Administrator]

Issue:The item specifies several funding sources, but during the meeting Commissioner Galo’s motion calls to fund the item from savings found by the Auditor’s Office for approximately $1,000,000.00 that were about to be transferred into the General Fund Balance. From those savings, the Auditor’s Office was instructed to allocate $385,000.00 for all first year’s expenses related to this project and the rest transferred to the General Fund Balance. This allocation of funds never took place.

Solution: To clarify the funding source or identify a new source.

Result: Funds will be available to process existing and future payments that occur during this fiscal year.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
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