Commissioners Court Meeting

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Meeting Date:	04/25/2016
Submitted for:	Martin Cuellar	Prepared by:	Joe Lopez
Department:	Sheriff

Subject:

Discussion and possible action to approve the use of Bond Series 2013 capital outlay Account #750-8000-8801 in the amount not to exceed $23,500.00 for the control tower monitoring system for towers located at HWY 83 North & 1983 Mangana Hein Rd., funding is provided through Bond Series 2013 Interest earned through fund number 752; with additional action to authorize a line item transfer of $23,500 from Bond Series Interest Income Series 2013, Acct. 752-9501-9301 to Capital Outlay Bond Series 2013, Acct. 750-8000-8801. [Account #750-8000-8801 (Bond Series Fund 2013)]

Issue: Original PO (13-0001600) was initiated by former engineer Mr. Arturo Barrera on 12/12/12. The tower monitoring project was under the direction of the former public safety coordinator but was never finalized. During the transfer of former public safety coordinator to the Sheriff's Office it was later communicated that this work was pending completion which was originally funded by Bond Series Account #696-8007-8801. As of today the project is complete but could not be paid due to closure of original bond account (696).

Solution: Transfer interest earned within the same Bond series 2013 from Fund 752 (Interest income) to Fund 750 Capital Outlay.

Result: Finalize payment to RZ communication and close out project. Monitoring system will alert dispatch employees of any irregularities with communication towers such as power failures, beacon light not functioning and other mechanical issues.

Fiscal Impact

Budget Account Number:	750-8001-8801
Funding Source:	Bond Series 2013
Balance:	$22,000.00
Financial Impact:
750-8000-8801 Bond Series 2013 $22,000.00 *Journal entry will be done by Auditors to move funding from interest earned acct/fund 752. - Bond Series 2013