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Meeting Date:	04/26/2023
Award ITB 2023-004 Pueblo Nuevo Street Improvement
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to award Invitation to Bid 2023-004 “Pueblo Nuevo Street Improvement Project Contract CDV21-0485” to the sole bidder Anderson Columbia Co., Inc. for an amount not to exceed the reduced valued engineered bid amount of $404,490.00 for the construction of new streets along West Meirs and West Paredes Avenue in the Pueblo Nuevo Colonia and to transfer the additional funds as authorized by Commissioners Court in the amount of $99,490.00 to support the total grant construction budget of $305,000.00 and to further authorize the execution of the construction contract for the awarded sum and any other matters incident thereto. [Account #3521-7230-001-474502 (TDA CDV21-0485 Street Improve-Construction In Progress-Administration-Infrastructure in Progress)]

Issue: The streets in Colonia Pueblo Nuevo are old and dilapidated, which could pose a threat to public safety and frequently cause maintenance issues. Commissioners Court authorized the acceptance of a grant award from the Texas Department of Agriculture for roadway improvements. The sole bidder Anderson Columbia’s total bid amount submitted ($464,490.00) exceeded the grant construction budget of $260,000.00, the scope of services was valued engineered to bring down the total cost of project and the Economic Development Department will initiate the transfer of grant administrative funds for construction use in the amount of $45,000.00 to increase the total grant construction budget to $305,000.00.

Solution: Consideration to authorize the final revised bid amount from sole bidder Anderson Columbia from $464,490.00 to $404,490.00 pursuant to transfer of grant and county funds to cover revised bid amount.

Result: The completion of the road renovations in Colonia Pueblo Nuevo will improve local residents' access to the roads while removing potential threats to public safety.

Background:

N/A

Previous Court Action:

Commissioners Court authorized the Purchasing Agent to advertise for formal bids, 02/13/2023; item no. 16c.

Fiscal Impact

Budget Account Number:	3521-7230-001-474502
Funding Source:	Infrastructure in
Balance:	$305,000.00
Financial Impact:
3521-7230-001-474502 (Infrastructure in Progress) Breakdown: Original bid amount $464,490.00 Valued Engineerred $(60,000.00) Bid Adjustment $404,490.00 Adjusted Bid $404,490.00 Construction Grant Funds $(305,000.00) County Funds Needed $99,490.00 Pursuant to line item transfer approved by Grantor for $45,000.00 from administrative/engineering grant accounts to the Infrastructure in Progress account**

Attachments
Anderson Columbia Co. Inc.
Item #18 - Purchasing Backup
4-26-2023 - Item #18 - Construction Contract – Pueblo Nuevo Street Improvement - Executed