Commissioners Court Meeting

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Meeting Date:	04/22/2024
Purchase - Freightliner Truck w/ Water Tank
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to purchase one (1) new 2024 Freightliner M2-106 Truck with a Ledwell 4,000 Gallon Water Tank including a two (2) year unlimited mile warranty on chassis, transmission and axles and a three (3) year 250,000-mile warranty on the engine from Doggett Freightliner of South Texas (Buy-Board Contract #723-23) in an amount not to exceed $178,185.00 for the Webb County Road and Bridge Department with optional extended warranty coverages listed below and in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.102 (Cooperative Purchasing Program Participation) and to further authorize the transfer of funds from the operational reserve Account #1001-1130-001-431001-010 to the Road and Bridge - Road Maintenance Capital Outlay Account #2007-7150-001-470000 and any other matters incident thereto. [Account #2007-7150-001-470000 (Road & Bridge Fund - Road Maintenance General - Administration - Capital Outlay)]

Extended Warranty Package Options	Cost

Extended Truck Coverage: Freightliner TC4
5 years/100,000 miles	$1,405.00
7 years/100,000 miles	$1,925.00

Engine Extended Coverage: Detroit EW4
5 years/100,000 miles	$1,700.00
6 years/100,000 miles	$1,870.00
7 years/100,000 miles	$2,040.00

Transmission Extended Coverage: Allison
5 years/unlimited miles	$612.00
7 years/unlimited miles	$1,170.00

Towing Extended Warranty:
5 years/unlimited miles	$920.00
7 years/unlimited miles	$1,265.00

Issue: Road and Bridge is requesting new heavy equipment for general road maintenance.

Solution: Use a reputable vendor with a cooperative contract for heavy equipment purchase. Utilizing cooperative contracts will meet the competitive bidding requirements of the state.

Result: The new equipment will help improve general road maintenance and improvements to county roads and will eliminate manual labor, making day-to-day operations more efficient. Equipment is ready for delivery after approval of purchase by Commissioners Court.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	2007-7150-001-470000
Funding Source:	Capital Outlay
Balance:	$185,000.00
Financial Impact:
2007-7150-001-470000 (Capital Outlay) $185,000.00 Subject to approval of transfer from other funding source as authorized by Commissioners Court**

Attachments
Water Truck
Image