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Meeting Date:	05/22/2017
RFP 2016-04 "Webb County Roadway Improvements - Espejo Gates" Next highest ranking contractor
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to rescind the award to Martinez Paving for RFP 2016-04 "Webb County Roadway Improvements Espejo Gates" approved by Commissioners Court on October 24, 2016 and to authorize the Purchasing Agent to solicit for Competitive Bids in accordance with the Texas Government Code; Section 2269.101 Contracts for Facilities and contingent upon approval by Texas Department of Transportation (TXDOT), continued availability of State funds and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3720-7230-001-470000 (Capital Outlay)]

Issue: Awarded contractor has notified Webb County and project architects that they will not be able to proceed with project.

Solution: Rescind award and solicit for formal competitive bids.

Result: Proceed with the design and construction of a new fire station to better serve the Citizens of Webb County.

Background:

Webb County secured grant funding for Roadway Reconstruction improvements for approximately 27,575 feet (5.2 miles) in length of street improvements in Webb County. To include but not limited to roadway reconstruction, grading, lime treatment, reworking sub-grade, additional base material, hot mixed asphalt/ concrete paving, drainage structures, roadside swales, and pavement markings.

On October 24, 2016, Commissioners Court awarded the project to Martinez Paving. An executed contract has not been finalized due to value engineering figures pending in order to stay within project budget. On May 9th, our project engineer (S&B Infrastructure, Ltd.) informed the County Engineer that the contractor will not be able to commit to the project. Subsequently, the Contractor submitted a written notification to the Purchasing Agent explaining that they can't proceed with project due to length of time that has expired and could not commit to original pricing submitted with RFP.

Due to change in scope it would be prudent for Webb County to solicit for competitive bids versus going with next highest ranking contractor.

Previous Court Action:

Commissioners Court awarded Martinez Paving RFP 2016-04 "Webb County Roadway Improvements - Espejo Gates" on October 24, 2016, item 26.

Fiscal Impact

Budget Account Number:	3720-7230-001-470000
Funding Source:	Capital Outlay
Balance:	$5,183,124.00
Financial Impact:
Funding Source: TXDOT CTIF-01-240 Account No. 3720-7230-001-470000 5,183,124.00 TXDOT Funds 90% Reimbursable Amt. $575,902.67 County Match 10% $5,759,026.67 Total Project Budget

Attachments
Letter from Contractor