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Meeting Date:	06/08/2020
RFQ Owners Rep for Fairgrounds
Submitted for:	Melinda Mata	Submitted By:	Melinda Mata
Department:	County Judge


Subject:
Discussion and possible action to award Request for Qualifications (RFQ) 2020-009 “Owners Representative for the Webb County Fairgrounds” to one of the qualifying firms interviewed during a Special Commissioners Court meeting held on June 4, 2020 and to further authorize the Civil / Legal Department to negotiate the terms and conditions of contract and any other matters incident thereto. [2020A Bond Series] Issue: The Webb County Fairgrounds project is estimated to cost $45 million to include new construction and renovations to existing facilities. The Court is requesting an independent firm to oversee the process from beginning to end and provide frequent reports and recommendations as the project develops. The Owners representative will provide oversight and report on any recommendations, discrepancies and progress of design, construction and all other components of the construction such as compliance and project estimates being recommended by general contractor and design team to reach a guaranteed maximum price. Solution: Commissioners Court interviewed the three (3) highest ranking firms on Thursday, June 4, 2020 during a special meeting streamed live for public viewing. This item is to finalize the selection of firm that will represent Webb County as an independent Owners Representative throughout the duration of the Webb County Fairgrounds Project. Result: Finalize the selection of firm that will provide the best value to Webb County and instruct Civil Legal Department to negotiate the contract terms and conditions, fees and all other legal components necessary to secure Commissioners Court approval to execute a contract with successful firm selected.
Background:
The Owners Representative primary role is to represent the interest of Owner (Webb County) in regards to and not limited to ensuring that the quality of both materials and workmanship are in accordance with design and construction plans and specifications as approved by Owner and to further serve as the Owner’s eyes and ears independent from the Design Team and Construction Manager at Risk Contractor throughout the design, construction and completion of this project. On June 4, 2020, Commissioners Court interviewed the top three (3) ranking firms. Those firms are listed below in alfabetical order: 1. Gilpin Engineering Company from Laredo, Texas 2. Marc Taylor, Inc. from Peoria, Arizona 3.Project Control of Texas from San Antonio, Texas
Previous Court Action:
On May 26, 2020, Commissioners Court accepted the rankings and motioned to interview the top three (3) ranking firms. Item 26