Commissioners Court Meeting

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Meeting Date:	06/12/2023
Award RFP 2023-007 Courthouse Video Audio Equipment - Streaming
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to award the streaming portion of RFP 2023-007 ARPA Project No. 16 "Webb County Courthouse Video and Audio Equipment" to the sole respondent Granicus, LLC in accordance with the Texas Procurement Laws and with the Code of Federal Regulations §200.318-§200.327 (General Procurement Standards) and to further authorize General Counsel to execute the Master Subscription Agreement for the awarded sum in an amount not to exceed $25,728.76 for Hardware, Licenses, Setup, and annual support services for year one (1) plus any additional Yearly Managed Service Packages approved for years two (2) and three (3) and any other matters incident thereto. [Account #2703-5205-001 American Rescue Plan Act of 2021- (Capital Outlay)]

Additional Yearly Managed Service Packages	Cost
Year 2 (October 2024 - September 2025)	$9,605.20
Year 3 (October 2025 - September 2026)	$9,829.90

Issue: The Purchasing Agent was authorized to solicit proposals for the upgrading of the Webb County Courthouse audio, video and broadcasting equipment including streaming services. Project is being funded by the American Rescue Plan Act, State and Local Fiscal Recovery funds.

Solution: Consider approving the award to the sole respondent for the streaming services portion of this solicitation to Granicus, LLC. The Broadcasting equipment was awarded to the highest-ranking company at the previous regular court meeting held on May 22, 2023, to BIS Digital.

Result: If approved, authorize General Counsel to execute the Master Subscription Agreement for the total awarded sum to include any federal provisions required, where applicable.

Background:

N/A

Previous Court Action:

On May 22, 2023; item no. 27, commissioners court awarded the equipment portion of RFP 2023-007 ARPA Project No. 16 "Webb County Courthouse Video and Audio Equipment" to the highest ranking company, BIS Digital Inc.

Fiscal Impact

Budget Account Number:	2703-5205-001-470000
Funding Source:	Capital Outlay
Balance:	$84,105.00
Financial Impact:
2703-5205-001-470000 (Capital Outlay) ARPA Budget balance for this project: $84,105.00

Attachments
Granicus LLC Proposal