Commissioners Court Meeting

Issue viewing agenda items? Click here to switch to the old format.

Return to the Minutes Page

Meeting Date:	07/22/2019
Award road materials to successful bidders for Espejo Gates Road Improvements
Submitted for:	Joe Lopez	Submitted By:	Juan Guerrero
Department:	Purchasing

Subject:

Discussion with possible action to award Invitation to Bid (ITB) 2019-005 “Flexible Base and Fill Dirt for Espejo Gates Road Project” to low bidder Rock N Roll Caliche Sales, LLC for Flexible Base Type E, Grade 1-2 in the amount of Sixty Four Thousand Four Hundred ($64,400), and award low bidder Emperor Services, LLC for fill dirt in the amount of Ninety Seven Thousand Five Hundred ($97,500); and further authorize the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #3720-7230-337200]

Issue: During the March 11, 2019 Commissioners Court meeting action was taken to authorize staff to make road improvements to Espejo Gates road and further allocating the funding to cover cost of materials and in-kind labor. The estimated cost to purchase road material exceeded $50,000.00 and required by State law a formal competitive bidding process.

Solution: ITB solicitation was initiated; four (4) bids were formally submitted. Rock N Roll Caliche and Emperor Services were the lowest and responsible bidders for flexible base (caliche) and fill dirt, respectively.

Result: Secure approval of award(s) to lowest and responsible bidders.

Background:

None

Previous Court Action:

Commissioners Court authorized the Purchasing Agent to solicit Invitation to Bid on April 25, 2019.

Fiscal Impact

Budget Account Number:	3720-7230-337200
Funding Source:	Construction in Prog
Balance:	$567,000.00
Financial Impact:
3720-7230-337200 Construction In Progress (CtyTransp Infras Fund - Construction in Progress - Revenue from Webb County) $567,000.00

Attachments
Bid Tabulation