Commissioners Court Meeting
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Meeting Date:
07/22/2019
Award for Audio Visual RFP - District Courts 341st & 406th / County Court at Law 1 & 2
Submitted for:
Joe Lopez
Submitted By:
Juan Guerrero
Department:
Purchasing
Subject:
Discussion with possible action to accept the rankings listed below and award RFP 2019-006 “Audio Video Equipment for Webb County Courts” to the highest ranking company Audio Dynamics for the removal, installation and programming of audio/video equipment in two (2) District Courtrooms and (2) County Court of Law Courtrooms in an amount not to exceed $155,327.00; and further authorize the County Judge to sign all relevant documents; and any other matters incident thereto.
[2019 Bond, Capital Outlay, #3873-2230-001-470000-180]
Company Name
Total Score
Ranking
Audio Dynamics
76
87
83
82
99
427
1
Ford Audio Video LLC
87
79
75
80
85
406
2
Troxell Communications
60
85
60
79
98
382
3
Dominion Design & Integration
35
65
63
75
40
278
4
Issue:
The current equipment in said courtrooms are outdated and/or faulty.
Solution:
Award RFP to highest ranking vendor so that installation of new equipment can be scheduled and get courtrooms up to date with new equipment.
Result:
Courtrooms will have updated equipment to better serve Webb County during trials and other court proceedings.
Background:
Commissioners Court secured funding for the needed audio/visual upgrades through the 2019A Bond Series.
Previous Court Action:
Commissioners Court authorized the Purchasing Agent to solicit Request for Proposals on April 23, 2019.
Fiscal Impact
Budget Account Number:
3873-2230-001-470000
Funding Source:
2019 Bond
Balance:
$250,000
Financial Impact:
3873-2230-001-470000-180
Budget: $250,000
Price of highest-ranking company: $155,327.00
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