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Meeting Date:	07/13/2020
Modification After Award - Austin Turf Golf Course Equipment Lease
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:

Discussion and possible action to approve a Modification After Award to Austin Turf and Tractor for previous award of RFP 2020-006 'Casa Blanca Golf Course Equipment Lease'. The modification includes approval to add the additional golf course capital equipment listed below with the indicated lease terms and rates. This modification to the original award does not substantially change the scope of the contract or cause the contract amount to exceed the next lowest bid and approve the equipment lease agreement with Austin Turf and Wells Fargo Financing for the equipment being considered for award through this Modification After Award and in accordance with the Texas Local Government Code; Section 262.0305 (Modification After Award) and any other matters incident thereto. [Requested by Golf Course Management - Account #7100-9050-483003-280 (Golf Course Capital Lease); #7100-9050-483037-280 (Golf Course Debt Service Payments)]

Vendor Name	Capital / FMV Lease Equip. Description	Term of Lease (Mos.)	Mo. Cost ($) P/I	Annual Cost ($)
Austin Turf	2020A Progator w/HD300 Select Sprayer	48	268.80	3,225.60
Austin Turf	_{2012 Bernhard ED3000/AM2000 Reel and Bedknife Grinder Set}	48	_560.89	6,730.68
Austin Turf	_{Frontier SB3108/Sickle Bar}	48	_147.33	_1,767.96
Austin Turf	_{2018 John Deere 5055E Tractor}	48	420.73	5,048.76
_{Austin Turf}	_{2020 Fertilizer Spreader}	₄₈	_148.00	_1,776.00
	Total Monthly and Annual Cost:		_1,545.75	_18,549.00

Issue: Professional Turf Products has declined the award of the listed equipment above. Austin Turf is the only other proposer that provided pricing for this RFP.

Solution: Approve the Modification after Award and proceed with lease agreement for all the golf course equipment advertised for lease.

Result: Authorize Civil Legal to finalize lease agreement for approved equipment and lease terms presented.

Background:

None

Previous Court Action:

Fiscal Impact

Budget Account Number:	7100-9050-001-483003
Funding Source:	Capital Leases
Balance:	$50,000.00
Financial Impact:
7100-9050-001-483003-280 Golf Course Capital Leases Balance: $50,000.00 7100-9050-001-483037-280 Golf Course Debt Service Payments Balance: $8,000.00

Attachments
Wells Fargo Financial for Austin Turf