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Meeting Date:	08/26/2019
Purchasing Department Improvements - Auction revenue special budget
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to adopt a special budget in the amount of $32,000.00 from auction proceeds received throughout Fiscal year 2018-2019 in accordance with the Texas State Local Government Code, Sub-Chapter C; Section 111.07075 (Special Budget for Revenue Received After Start of Fiscal Year) for the purpose of using proceeds towards the purchase and installation of approximately 590’ liner feet of chain link fence with barbed wire to include a 25’ vehicular gate at County property located 0.4 miles east of the Sheriff’s Office Sub-Station and across from the Webb County Fairgrounds to secure all County vehicles/heavy equipment considered surplus and/or salvaged property and to further use said proceeds for the recoating of approximately 1,620 square feet of the purchasing warehouse floor. [Requested by the Purchasing Agent; Account #1001-1310-001-470000, Capital Outlay]

Issue: County surplus/salvage property requires protection from vandalism and to ensure departments follow protocol when retiring vehicles no longer in use and scheduled for auction as authorized by Commissioners Court; further, the purchasing warehouse is in need of a protective coating to minimize wear and tear due to foot traffic and heavy equipment use on a daily basis. During the current fiscal year, the Purchasing Agent has collected over $130,490.95 in auction revenue and overall revenue collected since inception of initiating a more active auction program $403,231.99.

Solution: Appropriate a portion of the auction proceeds to be used for the purpose of funding the capital improvements in subject area.

Result: Finalize special budget using auction proceeds incurred during fiscal year 2018-2019 for the intended purpose stated on this agenda item.

Background:

None

Previous Court Action:

None

Fiscal Impact

Budget Account Number:	1001-1310-001-470000
Funding Source:	Capital Outlay
Balance:	$32,000.00
Financial Impact:
Current revenue collected (un-designated) $130,490.95 Total request for special budget: $32,000.00 Project budget: $17,000.00 for fence and $15,000.00 for epoxy coating for warehouse. These are estimates and bids will be secured to secure best price.