Commissioners Court Meeting

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Meeting Date:	08/09/2021
DebtBook -Accounting Software for Auditor
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to authorize a five (5) year cloud-based Debt and Lease Management software agreement with DebtBook for an amount not to exceed $132,500.00 and any other matters incident thereto. [Account #1001-1260-001-443000-035 (Repairs & Maintenance-Equipment)]

Issue: With new financial reporting standards for local governments and more specifically with GASB 87 and 96, the proposed cloud-based software will assist the County Auditor with the management of new debt and lease reporting requirements.

Solution: Consider approval of the best value proposal as recommended by the County Auditor. The Purchasing Agent advertised and secured three (3) proposals in respond to public solicitation request. Debtbook is the best price and is offering cloud base services that meet the expectations for financial reporting requirements by the County Auditor.

Results: Approve the proposal submitted by DebtBook for a five (5) year cloud-based software agreement as presented in order to comply with GASB 87/96 reporting requirements.

Background:

N/A

Previous Court Action:

Fiscal Impact

Budget Account Number:	1001-1260-001-443000
Funding Source:	Repairs & Maint.
Balance:	$32,500.00
Financial Impact:
1001-1260-001-443000-035 Repairs & Maintenance-Equipment For balance: $32,500.00

Attachments
DebtBook Demo Deck
Webb County TX Request for Proposals - DebtBook Response 6.23.21