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Meeting Date:	09/26/2016
GCC financing agreement for 5 Police units for Sheriff's Office
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to approve the purchase of Five (5) 2016 Chevrolet Tahoes - Police Pursuit Vehicles from Holiday Ford and Holiday Chevrolet DBA Johnson Grayson Automotive, Inc. in an amount not to exceed $284,965.00 pursuant to Texas Local Government Code; Sections 271.101 and 271.102, Subchapter F. Cooperative Purchasing Programs, State of Texas Contract #071-A1-2014/15, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar, Jr., Account #001-2001-8801]

Issue: Due to the 24 hours a day/7 days a week nature of patrol and other law enforcement duties, the vast and extremely rugged terrain in which its personnel must serve and protect and its myriad of mandated duties (including required transports to facilities with distant destinations), the Webb County Sheriff’s Office requires a safe and reliable fleet that is being carefully maintained, constantly updated, and replaced/replenished to keep the fleet at a safe operational level for the safety of officers and to sustain adequate law enforcement services to the taxpaying public.

Solution: Purchase of five (5) Tahoes to help maintain fleet use and readiness at safe and adequate levels.

Results: Five (5) needed law enforcement vehicles will be added to the Webb County Sheriff’s Office fleet for the safety of its officers and the continuity of its law enforcement service to the Webb County community.

Background:

At the time of the approval of the Governmental Capital Corporation Finance agreement for the purchase of police units/radios and road and bridge equipment on May 9, 2016, the fleet of the Webb County Sheriff's Office included forty (40) units with over 100,000 miles. At that time, it was recommended by the budget officers and the court agreed to replace five (5) units exceeding 100,000 miles through a lease purchase agreement to avoid absorbing the cost up front. Replacing these units is critical for the safety of deputies and for the general public. These units are in operation year round, 24 hours a day/7 days a week. Replacing units with high mileage also decreases both the liability and annual vehicle maintenance costs to the county. Furthermore, it enhances the safety of both the officers and the community members who must rely on the vehicles working effectively, efficiently, and fast during law enforcement emergencies.

Previous Court Action:

Approval of Governmental Capital Corporation Finance agreement for the purchase of police units/radios and road and bridge equipment.

Fiscal Impact

Budget Account Number:	001-2001-8801
Funding Source:	Capital Outlay
Balance:	$318,098.00
Financial Impact:
GCC financing agreement total approved $318,098.00 for 5 police units and 5 mobile radios. 001-2001-8801 (Capital Outlay).