Discussion and possible action to enter into a Historical Plat Collection Preservation Project Agreement by and between Webb County and Kofile Technologies, Inc., for the preservation, archival imaging, indexing, microfilm digitation, encapsulation and file cabinet storage of 48 Historical Webb County Plat Records Archive, Phase III Project for the Webb County Clerk’s Office in the amount of $23,834.56, pursuant to Sections 271.101 and 271.102, Subchapter F, Cooperative Purchasing Program, Texas Local Government Code (Kofile TXMAS Contract No. TXMAS-13-36010) (Webb County TXMAS CO-0P#C2400), and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3195-2310-001-470000-125 (Capital Outlay Building Improvements)]
Issue: Due to the historical nature and continued physical deterioration of these 48 Webb County Plat Records, and required permanent retention period requirements as per the Texas State Library & Archives Commission, 2011, these historical plat records presently stored and located at the Webb County Clerk’s Office need these services from this to be properly preserved, remediated, protected, archived, microfilmed and stored in order to prevent any further deterioration by providing for surface cleaning, tear repairs, removing of deposits, including dust, soot, airborne particulates, sedimentation, insect detritus, and/or biological/mineral contaminants, archival imaging, indexing, storage and microfilming.
Solution: Approval of this historical plat preservation agreement will provide for proper plat preservation, archival imaging and indexing, and storage.
Result: Plat Records preservation and physical deterioration preventive measures will ensure that these historical plat records are properly cared for and maintained by the Webb County Clerk’s Office. |