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Meeting Date:	09/10/2018
Upgrade Backup Generator Transfer Switch
Submitted for:	Adrian Montemayor	Submitted By:	Adrian Montemayor
Department:	Water Utilities

Subject:

Discussion with possible action to rescind the award in the amount of $48,995.00 to HOLT CAT and award to MNI Diesel, LLC in the amount of $13,275.00 to modify programming and upgrade our current backup transfer switch sequence from prime power to standby setting of the Rio Bravo Water Treatment Plant emergency generators. [Account #7220-7280-001-474501 (2016 Bond Series Construction in Progress)]

Issue: Upon initial start up of the Water Treatment Plant the emergency service generators have been set to primary power instead of standby power sources. This creates delays and required on-site personnel to initiate a complex sequence of configuration with phone support by the generator manufacturer to initiate the activation of our generators.

Solution: Reprogram the transfer switch over system to operate the generators in standby power mode instead of primary power.

Result: Automatic switchover from power loss event at the plant to stand by generator power without the need for personnel intervention.

Background:

On November 13, 2017 Commissioners Court authorized the award to HOLT CAT for this service; however, as we continued to identify competitive service providers for the maintenance of these generators we were able to identify MNI Diesel and obtain a much lower cost for the same exact service. Since a Purchase Order and therefore a Notice to Proceed was not obtained before obtaining this new cost we would like to initiate a change in vendor and cost.

Previous Court Action:

November 13, 2017;

Discussion and possible action to award a contract in the amount of $48,995.00 by sole source service provider HOLT CAT to modify and upgrade our current backup transfer switch sequence of operation programming for power outage generators at the Rio Bravo Water Treatment. [Account #7220-7280-001-474501 (2016 Bond Series Construction in Progress)]

Fiscal Impact

Budget Account Number:	7220-7280-001-474501
Funding Source:	2016 Bond Series
Balance:	1,490,385.00
Financial Impact:
2016 Bond Series

Attachments
MNI Quote