Commissioners Court Meeting

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Meeting Date:	09/09/2019
Enterprise Fleet lease renewals 2019-2020
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to approve the lease of twenty-one (21) new vehicles to replace those leased vehicles which are expiring between September 30, 2019 through December 31, 2019 with Enterprise Fleet Management Solutions and further instructing the Purchasing Agent to exchange, remove and/or add new lease vehicles to the current lease program and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Multiple Operating Lease Accounts]

Issue: Out of the 125-leased vehicles, 21 expire between September 30th through December 31st of 2019. Some of the departments currently utilizing these leased units include Building Maintenance, Water Utilities, several community centers, and other departments such as planning and public defender.

Solution: Authorize the Purchasing Agent to order the renewals of all units expiring; discontinue the leasing of units after term expires, or a combination of both options to include the twenty-two recommended flips to secure better monthly rates.

Result: Replacing all units expiring will provide departments with newer units that will operate more efficiently and will decrease any required vehicle maintenance due to age and mileage of vehicle.

Background:

None

Previous Court Action:

None

Fiscal Impact

Budget Account Number:	TBD
Funding Source:	TBD
Balance:	TBD
Financial Impact:
$232,289.04 (Oct. 19 - Dec. 19) $685,551.69 (Jan. 20 - Sept. 20) $917,840.73 ~ $917,841.00 (Projected Annual Budget for renewals and recommended flips). Current Monthly Expense: $77,429.68 Adjusted Monthly Expense: $76,172.41 Est. Savings per month: $1,257.41 x 9 months=$11,315.43 projected savings Jan-Sept 2020. Projected savings may be less, this is the best-case scenario but not all the units will arrive in January. Some may be delivered as late as March of 2020.