Commissioners Court Meeting

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Meeting Date:	09/13/2021
Final Offer from Tri-Gen Construction LLC (CSP 2021-005)
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to accept the best and final offer from awarded firm Tri-Gen Construction, LLC, proceed to next highest ranking offeror or reject all proposals submitted for the Competitive Sealed Proposal (CSP) 2021-005 “Constable Pct. 4 Administration Building Expansion” solicitation and in accordance with the Texas Government Code; Competitive Sealed Proposals, Section 2269.155 (Selection of Offeror) and any other matters incident thereto. [2019A Bond Series; Account #3870-3170-001-474501 (Construction In Progress)]

Company Name	1	2	3	Total Score	Ranking
Romo Contractors LLC	69	68	70	207	3
Tri-Gen Construction LLC	89	100	90	279	1
Zertuche Construction LLC	79	70	79	228	2

Issue: On July 12, 2021, under item 31, Commissioners Court authorized staff to negotiate with the highest ranking offeror – Tri-Gen Construction, LLC. Project Architects completed the negotiations and secured a best and final offer. Document is attached as backup to this agenda item.

Solution: Under 2269.155 (Selection of Offeror), the Commissioners Court has the authority to accept the best and final offer, stop negotiations with awarded firm and proceed with next highest ranking firm until a contract is reached or reject all proposals. Commissioners Court at its discretionary may also take no action.

Result: Secure a final decision from the Governing Body on this project based on the options permitted under the Texas Government Code, 2269.155 delivery method for public works projects.

Background:

Sec. 2269.155. SELECTION OF OFFEROR. (a) The governmental entity shall select the offeror that submits the proposal that offers the best value for the governmental entity based on:

(1) the selection criteria in the request for proposal and the weighted value for those criteria in the request for proposal; and

(2) its ranking evaluation.

(b) The governmental entity shall first attempt to negotiate a contract with the selected offeror. The governmental entity and its architect or engineer may discuss with the selected offeror options for a scope or time modification and any price change associated with the modification.

(c) If the governmental entity is unable to negotiate a satisfactory contract with the selected offeror, the governmental entity shall, formally and in writing, end negotiations with that offeror and proceed to the next offeror in the order of the selection ranking until a contract is reached or all proposals are rejected.

Previous Court Action:

Item 31, July 12, 2021: Commissioners Court authorized staff to negotiate with awarded firm Tri-Gen Construction, LLC.

Fiscal Impact

Budget Account Number:	3870-3170-001-474501
Funding Source:	Construction in Prog
Balance:	$480,000.00
Financial Impact:
Account Number: 2019 Bond Series; 3870-3170-001-474501 Construction in Progress Available Budget: $480,000.00

Attachments
BAFO Price
CSP Price