Commissioners Court Meeting

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Meeting Date:	09/26/2022
Kofile for County Clerk
Submitted for:	Fortunato Paredes	Submitted By:	Nohely Flores
Department:	Civil Legal Division

Subject:

Discussion and possible action to enter into a three-year (3) extension to a Master Software License and Service Agreement (September 10, 2022 through September 9, 2025) between GOVOS, Inc. and Webb County for the County Clerk’s Court Case Management System at an annual cost of Sixty Nine Thousand Dollars ($69,000.00) for a total cost of Two Hundred Seven Thousand Dollars ($207,000.00) over the three year term extension, subject to annual budget appropriations, and authorizing the County Judge to sign and execute all relevant documents; and any matters incident thereto. [Requested by Margie Ramirez Ibarra, Webb County Clerk; Account #2006-2310-001-432001 (County Clerk Records Management Account)]

Issue: Webb County Clerk had their court case management system installed under a 2017 contract with a company that was taken over by Kofil Technologies, Inc. However, Kofil has assigned its software license maintenance services to the court case management system over to this new company called GOVOS. The current agreement needs to be extended so the software license and maintenance service for the court case management system can continue.

Solution: Enter into a three-year extension with GOVOS, Inc. for the County Clerk to be able to continue its license as well as maintenance service for its court management system at a cost of $69,000.00 per year for a total cost of $207,000.00 over the term extension.

Result: Webb County Clerk will continue to be able to use the court case management system under an extended license agreement as well as maintenance of the system for another three years.

Background:

n/a

Previous Court Action:

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
Kofile Agreement
Item #8.a - Amendment No.1 GovOS - Executed