Agenda

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

Roll Call by Mrs. Leslie Speer, Supervisor on behalf of the Honorable Margie Ramirez-Ibarra, Webb County Clerk.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to excuse Commissioner, Pct. 1 Jesse Gonzalez

Vote: 4 - 0 Motion Carried

2.

Pledge of Allegiance/Invocation

Led by Commissioner, Pct 2 Rosaura “Wawi” Tijerina and a moment of silence in remembrance of 9/11/2001

3.

Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.

County Treasurer, Raul Reyes presented the Bills and Disbursements for the period of 08/25/2023 - 09/7/2023 that included the Recap of Checks and EFT's.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve

Vote: 4 - 0 Motion Carried

County Treasurer, Raul Reyes presented the Payments released by General Order and the Payment Ratifications.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to ratify payments

Vote: 4 - 0 Motion Carried

County Treasurer, Raul Reyes presented the Liability Disbursements of County payroll for the period of 08/11/2023 - 08/24/2023 as well as the Casa Blanca Golf Course payroll for 09/08/2023, and the estimated payroll for the upcoming pay period of 09/22/2023.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve the Casa Blanca estimated payroll not to exceed $40,000

Vote: 4 - 0 Motion Carried

Human Resources Director, Monica Flores presented the Wage and Pay Scale Budget Amendments Report.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve by order the Wage and Pay Scale Budget Amendments Report.

Vote: 4 - 0 Motion Carried

4.

Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

Judge Victor Villarreal advised the court of a Federal Juvenile Drug Treatment Court Program Grant that his office received.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

5.

Auditor

a.

AI-15260

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within federal forfeiture funds. [Requested by Sheriff Martin Cuellar]

	Acct. Number	Acct. Name	Request
From:	2153-259700	Fund Balance	$48,161.55
To:	2153-3010-001-470000	Capital Outlay	$48,161.55

Issue: Funding needed to purchase a trailer double-sided digital sign. Advertising traffic safety, Active Shooter Alert, Don't Drink and Drive, Anti-Crime, etc.

Solution: Transfer of funds to correct account.

Result: Transfer of funds will be in place to purchase digital sign.

Attachments:

Approval

b.

AI-15270

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant Funds. [Requested by James Flores, CAA Director]

	Acct. Number	Acct. Name	Request	Current	End Bal.
From:	2364-5360-521-463804-101	Utility Assistance P1 Restoration	$11,475	$30,640.65	$19,165.00
	2364-5360-521-463804-102	Utility Assistance P2 Prevention	$11,475	$30,555.65	$19,080.65
			$22,950
To:	2364-5360-521-463804-103	Utility Assistance P3 Rate Reduction	$22,950	$0.00	$22,950.00

Issue: Funds are needed to continue the water assistance program.

Solution: Approve line item transfer.

Result: Water Assistance Program may continue providing service.

Attachments:

line item transfer

6.

Building Maintenance

a.

AI-15248

Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 11, 2023.

Slot #	Title	Hourly Rate

2673	Building Maint. Technician	$14.42 - $15.16 11 A/E
2705	Groundskeeper	$13.07 - $13.73 9 A/E

Issue: Request to fill slot 2673 and 2705 which became vacant on August 21, 2023.

Solution: Approval to post and fill slot 2673 and 2705.

Result: This action will allow Building Maintenance and Parks & Grounds Department to continue to function efficiently and effectively.

7.

Business Office

a.

AI-15283

Discussion and possible action to authorize the Budget Officers and Auditors Office to enter and post-budget amendments for fiscal year-end transactions necessary to process payment of all invoices dated or services rendered on or before September 30, 2023. Line item transfers are to be determined by the Business Office in coordination with the Auditors Office and presented for ratification.

Issue: Various departments and offices have depleted departmental budgets nonetheless there are invoices pending to be processed that must be paid with FY 2022-2023 funds. Invoices cannot be validated if the accounts are negative.

Solution: In order to timely process and pay invoices, Business Office will identify line items transfers and perform administrative budget amendments as needed to process invoices. A list of invoices pending process due to insufficient funds will be generated and provided to the Budget Officers by the Business Office.

Result: Invoices will be processed and sent to the Auditors for approval.

8.

Casa Blanca Golf Course

a.

AI-15282

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund.

	Acct. Number	Acct. Name	Request
From:	1001-1130-001-431007-010	Operational Reserve	$63,000

To:	7100-6110-001-461005-030	Shoes	$2,150
	7100-6110-001-461005-035	Equipment	$32,202
	7100-6110-001-461005-040	Accessories	$5,036
	7100-6110-001-461005-025	Headwear	$2,755
	7100-6080-001-443000-035	R&M Equipment	$400
	7100-6080-001-462605	Fuel & Lube	$2,335
	7100-6080-001-461000-030	Materials	$1,345
	7100-6080-001-444001-010	Fertilizers	$3,865
	7100-6120-001-463006-005	Food	$8,862
	7100-6120-001-463006-010	Non-Alcoholic Beverages	$2,200
	7100-6120-001-441605-010	Gas Propane	$1,850
			$63,000

Issue: Allocation of funds are needed in order to avoid freezing of accounts by vendors.

Solution: Transfer funds to pay pending invoices.

Result: Pending invoices will be paid to vendors.

9.

Civil Legal Division

a.

AI-15275

Discussion and possible action to enter into a one (1) year Technical Support and Software Maintenance Renewal agreement with Environmental Systems Research Institute, Inc. (ESRI) commencing October 1, 2023 through September 30, 2024 to provide software maintenance support for the Geographic Information System (GIS} Mapping and 911 software utilized by the Webb County Planning Department at a cost of NINE THOUSAND THREE HUNDRED NINE DOLLARS AND 32/100 CENTS ($9,309.32), and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Jorge Calderon, Director, Webb County Planning Department; Account #2007-7020-001-457004 (GIS Mapping)]

Attachments:

GIS Map $$ Quote 23-24

9-11-2023 Item #9a - Agreement Environmental Systems Research Institute - Executed

b.

AI-15274

Discussion and possible action to submit an Application for Special Risk Accident Insurance with Ameritas Life Insurance Corporation and to enroll and provide accident insurance coverage for 1,282 participants who are enrolled children in Webb County Head Start/Early Head Start/Child Care Partnership. The term of coverage will be for One (1) year, effective on October 1, 2023, and shall expire on September 30, 2024, for a total cost of Six Thousand Four Hundred Ten Dollars ($6,410.00), and authorizing the Webb County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #’s 2357-5200-531-452001-060 ($6,090.00); & Account #2361-5200-531-452001-030 ($320.00)]

Attachments:

Headstart/Ameritas LIfe Ins Premiums appl

9-11-2023 Item #9b - Ameritas Life Insurance Corporation - Executed

c.

AI-15243

Discussion and possible action to enter into a One (1) year (December 4, 2023 thru December 3, 2024 self-storage rental lease renewal agreement between South Meadow Self Storage and Webb County, for use by the Webb County Public Defender’s Office, for Unit/Space Rental Number #131 at a cost of One Hundred Forty Dollars ($155.00) per month ($1,705.00 annual) with a one (1) month discount/1 yr. lease; authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Virginia Aranda, Director, Webb County Public Defender’s Office; Account #1001-1130-001-444100]

Attachments:

S Meadow Public Def 23-24 Lease k

9-11-2023 Item #9c - Agreement Self Service Storage Public Defenders - Executed

d.

AI-15250

Discussion and possible action to approve a renewal of a Professional Service agreement with Recovery Monitoring Solutions, to provide continuous alcohol monitoring, breath-alcohol testing and/or drug patch services for the Webb County Pretrial Services Department commencing October 1, 2023 through September 30, 2024. Said renewal also amends the costs of the original agreement in that participants who are being monitored will directly pay the vendor Eighty Dollars ($80) for each drug patch, Nine Dollars/day ($9.00) for the Active GPS and Eight Dollars/day ($8.00) for Passive GPS while the Pretrial Department will fund services at Seventy-Five Dollars ($75) for each Drug Patch, Eight Dollars/day ($8.00) for Active GPS and Six Dollars/day ($6.00) for Passive GPS, when services are utilized, and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Cornell Mickley, Director Webb County Pre-Trial Services Dept.; Account #1001-2390-001-432001 (Professional Services)]

Attachments:

Recovery Monitoring Solutions k renewal 23-24 pdf

9-11-2023 Item #9d - Recovery Monitoring Solutions - Executed

e.

AI-15247

Discussion and possible action to approve the renewal of a Software License and Support Services Agreement between Webb County and Management Information Technology USA, Inc. d/b/a Child Plus Software, on behalf of the Webb County Headstart/Early Headstart Education Program, for a One year (1 yr.) term, from October 1, 2023 to September 30th, 2024, at an annual subscription fee of Forty-Five Thousand Four Hundred Sixty-Six and 23/100 Dollars ($45,466.23) and any other matters incident thereto; authorizing the Webb County Judge to execute any and all relevant documents. [Requested by Aliza Oliveros-Director, Webb County Headstart-Early Headstart Program; Account #2357-5190-531-457008 – Contractual-1,218; Account #2361-5190-531-457008-Contractual-72/Account #2367-5190-531-457-008-Contractual-72]

Attachments:

Headstart Child + Software subs k renew

9-11-2023 Item #9e -Child plus software - Executed

f.

AI-15246

Discussion and possible action to enter into a Sixty (60) month (October 1, 2023 through September 30, 2028) Software Subscription Agreement between Thomson Reuters and Webb County for Online/Practice Solutions/Software (Westlaw Edge) at a monthly cost of SEVEN THOUSAND EIGHT HUNDRED FIFTY-ONE DOLLARS AND NINETY-SEVEN CENTS ($7,851.97) with a 1% annual increase in price for a total cost of over the 5-year agreement FOUR HUNDRED EIGHTY THOUSAND SIX HUNDRED THIRTY-FIVE DOLLARS AND SIXTEEN CENTS ($480,635.16), subject to annual budget appropriations, and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Rafael Pena, Director, Information Technology Department; Account #1001-1280-001-464005 (Books and Subscriptions)]

Attachments:

Agreement

9-11-2023 Item #9f - Agreement Thomson Reuters - Executed

10.

Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

a.

AI-15280

Discussion and possible action to ratify the purchase of the following capital outlay items approved for Precinct 1 Community and Activity Centers; and any other matters incident thereto:

Four (4) Champion Power Equipment Portable Inverter Generator, wireless remote, One (1) Champion Power Equipment Portable Inverter Generator, Two (2) Inflatable HQ Commercial Grade Castle Bounce House w blower, One (1) 10 ft. tall inflatable dart board game w blower and equipment, Twenty-five (25) folding Coleman camp chairs.

11.

Economic Development

a.

AI-15272

Discussion and possible action to authorize the development and submission of a grant application and resolution to the Texas Department of Parks and Wildlife for the 2024 Community Outdoor Outreach Program in an amount not to exceed $100,000; and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the 2024 TPWD Community Outdoor Outreach Program. There is no match required for this funding opportunity. All required documents were reviewed by the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures.

Issue: Webb County youth lacks the resources that allow experiences to diverse outdoor recreational activities and engagement to Texas’ multiple natural environments.

Solution: Webb County Commissioners Court authorizes the development and submission of the grant application and resolution.

Result: Provide the underserved youth of Webb County the opportunity to experience the natural environments of Texas.

Attachments:

Resolution

b.

AI-15251

Discussion and possible action to authorize the acceptance of a Victim Coordinator and Liaison Grant (VCLG) grant award in the amount of $49,500 for the salaries and applicable fringe benefits for the Crime Victim Advocate and as prepared, written, and submitted by the Webb County Sheriff’s Office Grant Writer; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any type of match; and, thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2713]

Issue: Victims of violent crime suffer significant financial duress, emotional trauma, and physical injuries. While the State of Texas has set up a system to compensate these victims for their expenses and financial losses due to death, disabling injuries, and emotional trauma utilizing collected court costs from convicted offenders, the victims often must navigate the complex state compensation system and extensively document their benefit eligibility while still under emotional and physical distress.

Solution: The Webb County Sheriff’s Office grant funded Crime Victim Advocate will offer critical support, facilitate/expedite filling out detailed paperwork, provide needed guidance through the bureaucratic process, and deliver outreach/education to the local community.

Result: Victims of violent crime in Webb County, including victims from special populations, such as children, youth, rural, colonia, monolingual, and elderly populations, will be provided with direct victim services, training, and outreach/education.

c.

AI-15252

Discussion and possible action to authorize the acceptance of a grant award in the amount of $228,721 and as completed and submitted by the Webb County Sheriff’s Office Grant Writer to the Bureau of Justice Assistance (BJA) for a FY 2022 State Criminal Alien Assistance Program (SCAAP) grant for reimbursement of costs already incurred for the incarceration of undocumented criminal aliens at the Webb County jail; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, in fact, is a reimbursement of costs already incurred. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: Although immigration matters, including illegal immigration, are constitutionally established as existing under the legal jurisdiction and regulation of the federal government, state prisons and local detention facilities, such as the Webb County Jail, incurs significant costs incarcerating undocumented foreign aliens who commit crimes in the United States. This includes but is not limited to supervision, housing, feeding, clothing, any medical and transportation expenses, and other associated detention costs.

Solution: Grant award to obtain reimbursement of a small percentage of the incurred correctional officer salary costs associated with detaining undocumented criminal aliens who had at least one felony or two misdemeanor convictions for violations of state or local law and who were incarcerated at the Webb County jail for at least four (4) consecutive days during the reporting period of July 1, 2021 through June 30, 2022.

Result: Webb County will be reimbursed by the federal government a limited percentage of the amount.

d.

AI-15273

Discussion and possible action to authorize the acceptance of a Victim Coordinator and Liaison 2 yr. Grant from the Office of the Texas Attorney General in the amount of $99,000 ($49,500 p/year) for a victim assistance coordinator position; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require matching funds. All required documents were sent for review to the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Isidro "Chilo" Alaniz, District Attorney]

Issue: Webb County has seen a dramatic rise in cases involving domestic violence. These cases involve victims of crime that suffer emotional trauma and physical injuries. The State of Texas has set up a Victim of Crime Compensation Fund that provides benefits to victims of these types of crimes; however, the system is complex and normally victims have to document their benefit eligibility while still under emotional trauma and physical distress. This grant funds the position of a victim assistance coordinator that will work closely with prosecutors, investigators and counselors to meet the needs of crime victims.

Solution: Accept the grant award from the Office of the Texas Attorney General.

Result: The victim assistance coordinator will continue to provide the services outlined above to victims of crime in Webb County.

Attachments:

Notice of Award

12.

Fire Suppression & EMS Services

a.

AI-15254

Discussion and possible action to accept EMS County Assistance, 2nd issuance of funds provided through the Seven Flags Regional Advisory Council (RAC) Trauma Service Area "T" in the amount of $529.47. Funding to be utilized in the purchase of EMS supplies, training, travel, personnel cost, membership to professional/technical organizations, public education, vehicle maintenance, and equipment for all stations of the Webb County Volunteer Fire Department. Increase of revenue account 2929-3140-357420-010; authorizing the County Judge to sign all relevant documents, and any other matter incident thereto. [Accounts #2929-3140-357420-010; #2929-3140-001-461000]

Issue: State funding provided through Seven Flags RAC for EMS needs/operations.

Solution: Accept funds, and utilize monies for purchase of supplies, training, travel, equipment and its maintenance.

Result: Properly stocked emergency units ready for response, and well-prepared personnel.

Attachments:

SFRAC Check

13.

Head Start
Disclaimer: All Head Start monies are 100% Federal funds

a.

AI-15266

Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Head Start Performance guidelines, effective September 11, 2023:

Slot #	Title	Hourly Rate

2048, 2049	Part Time Classroom Aide	$11.60

Attachments:

PT Classroom Aide

b.

AI-15268

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers):

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2367-5190-531-460028	Janitorial Supplies	$20,000	$14,204.00	$14,204.78	$.78
	2367-5190-531-460105	Minor Tools & Apparatus	$15,000	$12,890.00	$12,890.07	$.07
	2367-5190-531-461000	Materials & Supplies	$25,000	$23,133.16	$23,133.16	$0
	2367-5190-531-460025	Kitchen Supplies	$1,000	$932.80	$932.80	$0
	2367-5190-531-459013	Parent Activities	$1,000	$776.26	$776.26	$0
				$51,936.22
TO:	2367-5190-531-4570008-030	Contractual Aura	$258,000	$51,936.22	$0.00	$51,936.22

Issue: Funds are available in CCP line items.

Solution: Approve line item transfer.

Result: Funds will be available in CCP contractual aura line item to process pending invoices.

14.

Purchasing

a.

AI-15244

Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.

Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.

Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed.

Attachments:

Inventory Disposition Listing 09.11.23

b.

AI-15265

Discussion and possible action to award the following annual contracts, effective October 1, 2023, through September 30, 2024, and to further authorize the Webb County Judge to execute all independent contractor and vendor agreements and any other matters incident thereto.

Bid No. 2024-17 Paint & Body Work:
Lozano Body Shop, Pete Lozano Garage & Body Shop, Mendoza’s Paint & Body Shop, South Texas Auto Rebuilders, Quarter Mile Inc.

Issue: Annual Contracts are set to expire on September 30, 2023

Solution: Approval of multiple annual contracts for the goods and services advertised for Bids listed above. All annual contracts approved will start October 01, 2023.

Result: County departments will be able to use annual contracted vendors throughout the fiscal year that have met the competitive bidding requirements.

15.

Water Utilities

a.

AI-15262

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 11, 2023:

Slot #	Title	Hourly Rate

2873	Maintenance Worker	$13.73 - $14.43 10/A-E

Issue: Position became vacant August 31, 2023

Solution: Fill vacant position

Result: The filling of this position will alleviate work overload created by vacancy and allow for efficiency, effectiveness and production of the work within the department and to better serve the needs of the County.

16.

Line Item Transfers

a.

AI-15240

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Extension Agent]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-7130-001-458010	Local Mileage	$4,000	$2,700	$3,195.16	$495.16
	1001-7130-001-456005	Postage & Courier	$200	$200	$200.00	$00.00
	1001-7130-001-444500	Equipment Rental	$500	$500	$500.00	$00.00
				$3,400
To:	1001-7130-001-460105	Minor Tools & Apparatus	$2,000	$3,400	$629.13	$4,029.13

Issue: The current balance in this account will be insufficient to purchase computers for the county support staff.

Solution: The line item transfer will cover expenses to purchase the computers.

Result: To update our 2014 computer model software.

b.

AI-15241

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Juan Paz, Justice of the Peace Pct. 1, Pl. 1]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-2140-001-464005	Books & Subscriptions	$250	$26.28	$26.28	$0.00
	1001-2140-001-458000	Administrative	$4,500	$26.23	$26.23	$0.00
	1001-2140-001-45205	Training & Education	$3,500	$54.26	$54.26	$0.00
				$106.77
To:	1001-2140-001-456005	Potage & Courier Service	$1,000	$106.77	$127.35	$234.12

Issue: Line item transfer is needed to cover the line item account that does not have enough funding.

Solution: With court approval of line item transfer, expenses for the remainder of the fiscal year will be covered.

Result:There will be sufficient funds to continue services for the remainder of the fiscal year.

c.

AI-15253

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Building Maintenance Department]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1100-001-443000-010	Repairs & Main.-Pest	$15,000	$4,000	$5,070	$1,070
	1001-1100-001-443000-075	Repairs & Main.-Vehicles	$9,000	$4,000	$4,145	$145
	1001-1100-001-443000-210	Repairs & Main.-Bruni Center	$7,000	$1,000	$1,574	$574
	1001-1100-001-443000-225	Repairs & Main.-La Presa Center	$3,500	$2,000	$2,077	$77
	1001-1100-001-443000-245	Repairs & Main.-Ladrillito Activity Center	$3,500	$2,000	$2,209	$209
	1001-1100-001-443000-295	Repairs & Main.-JP 3	$3,500	$3,000	$3,175	$175
	1001-1100-001-443000-309	Repairs & Main.-Constable Precinct 1	$2,000	$1,000	$1,807	$807
	1001-1100-001-443000-310	Repairs & Main.-Constable Precinct 2	$2,000	$1,000	$1,103	$103
	1001-1100-001-443000-311	Repairs & Main.-Constable Precinct 3	$2,000	$1,000	$1,118	$118
	1001-1100-001-443000-325	Repairs & Main.-R&B	$1,500	$1,000	$1,387	$387
	1001-1100-001-443000-330	Repairs & Main.-Old Youth Village Bldg	$3,500	$1,000	$1,046	$46
				$21,000
To:	1001-1100-001-443000-255	Repairs & Main.-Justice Center	$90,000	$12,000	$151	$12,151
	1001-1100-001-460105	Minor Tools & Apparatus	$20,000	$9,000	$409	$9,409
				$21,000

Issue: Justice Center 1st floor fire sprinkler system repairs. Johnson Control will provide labor and material to replace section of 6" pipe located next to Judge J. Paz Department and replace section of 1.5" pipe located above restroom stall 1st floor. Purchase minor tools and apparatus for electrical, plumbing and general repairs for the Building Maintenance employees.

Solution: Approve line item transfer.

Result: Funds will be available to repair fire sprinkler system and purchase of minor tools and apparatus.

Attachments:

JCI estimate

d.

AI-15261

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Veteran's Office]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-5410-001-462605	Fuel & Lubricants	$1,000	$350	$636.01	$286.01
To:	1001-5410-001-458000	Administrative Travel	$3,250	$350	$51.13	$401.13

Issue: Administrative Travel account requires more funds in order to cover expenses for a trip to Harlingen, TX. Trip was required in order to obtain credentials needed for accessing VA network portal.

Solution: Transfer funds from Fuel & Lube account to Administrative Travel Account.

Result: The transfer to funds will allow sufficient funds required to provide Administrative Travel pay.

e.

AI-15263

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund. [Requested by Rafael Pena, I.T. Director]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1280-001-460105	Minor Tools & Apparatus	$18,000	$6,000	$13,761	$7,360
	1001-1280-001-461000	Materials & Supplies	$18,000	$6,000	$13,151	$7,151
				$12,000
To:	1001-1280-001-470000	Capital Outlay	$150,000	$12,000	$63.70	$12,063

Issue: Server in need of replacement.

Solution: Approval of line item transfer.

Result: The transfer of funds will cover the purchase.

Attachments:

Dell

f.

AI-15285

Discussion and possible action to approve, by Order, the following amendment (line-item transfer) within the Employee Health Benefit funds. [Requested by Dr. Pedro Alfaro, Risk Management Director]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	6100-1090-001-452010	Claims Paid Medical	$8,951,716	$400,000	$10,433,348.92	$10,033,348.92
To:	6100-1090-001-452009	Claims Paid Prescription	$3,288,505	$400,000	$3,405,183.67	$3,005183.67

Issue: The current balance in this account will be insufficient to cover pending invoices.

Solution: Authorize line-item transfer to fund the account adequately to pay pending invoices.

Result: Line-item transfer would result in having sufficient funds available to pay for the pending invoices.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve Consent Agenda

Vote: 4 - 0 Motion Carried

REGULAR AGENDA

Purchasing

17.

AI-15245

Discussion and possible action to approve the purchase of fire preventive gear from (MES) Municipal Emergency Services (Buy-Board Contract No. 698-23) for an amount not to exceed $52,556.20 for the Webb County Sheriff’s Office Jail Division and in accordance with the Texas Local Government Code; Section 271.101 & 271.102 (Sub-Chapter F. Cooperative Purchasing Program) and any other matters incident thereto. [Account #1001-4070-001-470000 (Jail-Capital Outlay)]

Issue: The Webb County Sheriff’s Office needs to replace fire preventive gear that is antiquated and needs to be replaced every 15 years due to jail standards.

Solution: Approve the use of the recommended vendor who also holds a cooperative contract Buy-Board No. 698-23.

Result: Issue purchase order for the approved amount.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve

Vote: 4 - 0 Motion Carried

Attachments:

Pro Bid Spec

Air Pak

Pro Tech Brochure

3M Scott Warranty

MES-Revised Quote

Cylinder Info.

18.

AI-15279

Discussion and possible action to authorize the purchase of courtroom chairs for the Webb County Justice of the Peace Precinct 1, Place 1 Office to include six (6) jury chairs, four (4) chairs for conference table, and Judge’s chair from Trinity Furniture (GSA Contract No. GS-27F-028DA) in an amount not to exceed $13,500.00 pursuant to the Texas Local Government Code; Chapter 271.103 (Federal Supply Scheduled Sources) and to further authorize the transfer of funds from the General Operating Reserve Account (1001-1130-001-431007-010) to the JP, Pct. 1, Pl1 materials and supplies account (1001-2140-001-461000) and any other matters incident thereto. [Account #1001-2140-001-461000 (General Fund-JP Pct1 Pl1 J. Paz-Administration-Materials & Supplies)]

Issue: During the recent approved renovations to Judge Paz’s courtroom. The jury chairs were removed from original scope of work awarded to general contractor. In reviewing the needs of Judge Paz’s courtroom furniture, its recommended that conference table chairs and the Judge’s chair inside the Courtroom also be replaced. All courtroom chairs are same brand/color.

Solution: Secure approval from Commissioners Court on purchase using a federal cooperative contract/pricing for Courtroom chairs. Vendor has provided same brand/color of jury chairs to 111^th District Judge’s Office.

Result: If approved, proceed with transfer of funds and order as authorized by Commissioners Court.

Item will be brought back later in the meeting for clarification.

Attachments:

Quote 3 Revised

Quote 4 Revised

Water Utilities

19.

AI-15242

Discussion and possible action to authorize the Purchasing Agent to add two new cell phone lines including data service in accordance with the current approved AT&T FirstNet Plan to the Webb County Water Utilities Facility pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program DIR Agreement TELE-CTSA-002 at a monthly rate of $40.99 per phone ($81.98 per month) plus surcharges and other fees; and subject to annual budgetary appropriation. [Account #7200-7065-001-441010 (Cell Phone Cost)]

Issue: Cellular phones are needed for the La Presa Drivers to ensure the daily basis communication when the staff is on and after hours and on weekends to respond to any emergency which we currently have no communication.

Solution: Approval of cell phones will ensure that the staff is in full communication and will be available at all times.

Result: Staff will be able to respond to any calls on a daily basis.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve

Vote: 4 - 0 Motion Carried

Judge Tano Tijerina brought up item #21.

Attachments:

Cellphone Quote

Honorable Patricia Barrera, Tax-Assessor- Collector

20.

AI-15281

Discussion and possible action to levy a property Tax Rate of $0.390000 per $100 Taxable value by Order, under the provisions of Article VIII, Sections 9(a) and 9(b) of the Texas Constitution and Section 26.05 of The Texas Property Tax Code for Tax Year 2023. The rate includes $0.351478 per $100 value for General Fund Maintenance and Operation; $0.024106 per $100 value for General Fund – Debt Service Bonds; $0.014122 for Road & Bridge Fund M&O; $0.000294 for Road & Bridge – Debt Service Bonds.

Item will be brought back later in the meeting.

Honorable Tano E. Tijerina, Webb County Judge

21.

AI-15284

Discussion and possible action to enter into a one (1) year agreement with the Laredo-Webb County Bar Association, beginning October 1, 2023 through September 30, 2024, allowing for the Laredo Webb County Bar Association to lease five (5) parking spaces in a Webb County parking lot, for a nominal amount, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto.

Amber Holmes, Laredo Bar Association President spoke on the item #21.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina to approve

Vote: 4 - 0 Motion Carried

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to bring up item #18

Vote: 4 - 0 Motion Carried

Purchasing

18.

Discussion and possible action to authorize the purchase of courtroom chairs for the Webb County Justice of the Peace Precinct 1, Place 1 Office to include six (6) jury chairs, four (4) chairs for conference table, and Judge’s chair from Trinity Furniture (GSA Contract No. GS-27F-028DA) in an amount not to exceed $13,500.00 pursuant to the Texas Local Government Code; Chapter 271.103 (Federal Supply Scheduled Sources) and to further authorize the transfer of funds from the General Operating Reserve Account (1001-1130-001-431007-010) to the JP, Pct. 1, Pl1 materials and supplies account (1001-2140-001-461000) and any other matters incident thereto. [Account #1001-2140-001-461000 (General Fund-JP Pct1 Pl1 J. Paz-Administration-Materials & Supplies)]

Issue: During the recent approved renovations to Judge Paz’s courtroom. The jury chairs were removed from original scope of work awarded to general contractor. In reviewing the needs of Judge Paz’s courtroom furniture, its recommended that conference table chairs and the Judge’s chair inside the Courtroom also be replaced. All courtroom chairs are same brand/color.

Solution: Secure approval from Commissioners Court on purchase using a federal cooperative contract/pricing for Courtroom chairs. Vendor has provided same brand/color of jury chairs to 111^th District Judge’s Office.

Result: If approved, proceed with transfer of funds and order as authorized by Commissioners Court.

Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 3 John C. Galo to approve

Vote: 4 - 0 Motion Carried

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to recess regular Commissioners Court Meeting and Open Public Hearing on the Tax Increase

Vote: 4 - 0 Motion Carried

PUBLIC HEARING

Honorable Patricia Barrera, Tax-Assessor- Collector

20.

Discussion and possible action to levy a property Tax Rate of $0.390000 per $100 Taxable value by Order, under the provisions of Article VIII, Sections 9(a) and 9(b) of the Texas Constitution and Section 26.05 of The Texas Property Tax Code for Tax Year 2023. The rate includes $0.351478 per $100 value for General Fund Maintenance and Operation; $0.024106 per $100 value for General Fund – Debt Service Bonds; $0.014122 for Road & Bridge Fund M&O; $0.000294 for Road & Bridge – Debt Service Bonds.

PUBLIC HEARING ON TAX INCREASE
PUBLIC NOTICE
OF
PUBLIC HEARING ON TAX INCREASE
WEBB COUNTY COURTHOUSE
1000 HOUSTON STREET, 2ND FLOOR
LAREDO, TEXAS 78040
MONDAY, SEPTEMBER 11, 2023 @ 9:00 a.m.

There will be Two (2) Public Hearings to consider the tax increase. This public hearing is the first of the two and will be held on Monday, September 11, 2023 at 9:00 a.m. at the Webb County Courthouse, Second Floor, 1000 Houston St., Laredo, TX, 78040. You have the right and are encouraged to attend the hearings and make comments if you wish.

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

Roll Call by Mrs. Leslie Speer, Supervisor on behalf of the Honorable Margie Ramirez-Ibarra, Webb County Clerk.

Commissioner, Pct. 3 John C. Galo and Judge Tano E. Tijerina stated that Commissioner, Pct. 1 Jesse Gonzalez will be absent.

2.

Open Public Hearing on Tax Increase (pursuant to Chapter 26, Tax Code) by Honorable Tano E. Tijerina, Webb County Judge.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to open Public Hearing

Vote: 4 - 0 Motion Carried

3.

PUBLIC HEARING ON TAX INCREASE. Public Hearing of proposed tax rate of $0.390000 per $100 value for Tax Year 2023. This rate raises $123,675,950, which is $13,764,217 or 12.52% more in revenues than that raise by taxes imposed last year. The tax rate will provide revenue for the General Fund, Road & Bridge Fund and Debt Service. The rate includes $0.351478 per $100 value for General Fund Maintenance and Operation; $0.024106 per $100 value for General Fund – Debt Service Bonds; $0.014122 for Road & Bridge Fund M&O; $0.000294 for Road & Bridge – Debt Service – Bonds.

Judge Tano Tijerina asked if anyone was for or against.

Mr. Sergio Madrigales spoke against item #3.

5.

Close Public Hearing

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to close Public Hearing

Vote: 4 - 0 Motion Carried

4.

The Webb County Commissioners Court is scheduled to vote on the tax rate on September 11, 2023 at 9:00 a.m. at the Webb County Courthouse located at 1000 Houston Street, 2nd Floor, Laredo, Texas. 78040. As per the Property Tax Code, Section 26.061(d) (Effective January 1, 2020) the governing body may vote on the proposed tax rate at the public hearing. If the governing body does not vote on the proposed tax rate at the public hearing, the governing body shall announce at the public hearing the date, time, and place of the meeting at which it will vote on the proposed tax rate.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to lower the property Tax Rate by half a penny

Show of hands:
Judge Tano E. Tijerina - Aye
Commissioner Pct. 2 Rosaura "Wawi" Tijerina - Aye
Commissioner Pct. 3 John C. Galo - Aye
Commissioner Pct. 4 Ricardo A. Jaime - Aye

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 1 Jesse Gonzalez (ABSENT)

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to reconvene Regular Meeting

Vote: 4 - 0 Motion Carried

Judge Tano E. Tijerina reconvened the Regular Meeting.

Closed Session/Executive Session

Judge Tano E. Tijerina read items #22 - #25.

22.

AI-15267

Discussion and possible action on status report by Webb County Engineering Dept., Right-of-Way (ROW) Division and Civil Legal Division regarding unauthorized work or construction by Landa Investments, LLC., as owner of Lots 2 & 3, San Carlos Subdivision, Phase I, causing and resulting in interference with Webb County’s Drainage Easement located on said lots; authorizing the Webb County Judge to sign all relevant documents, and any other matters incident thereto. [Executive Session may be requested pursuant to the Texas Government Code, Title 5, Subchapter D, Section 551.071 (1)(A) Consultation with attorney regarding contemplated litigation] [Requested by Leroy Medford, Webb County Commissioners Court Administrator on behalf of Hon. Rosaura “Wawi” Tijerina, Webb County Commissioner Precinct 2]

Attachments:

Webb Co./Landa Inv LLC Drainage Easement

23.

AI-15276

Discussion and possible action regarding grievance of the Webb County Deputy Sheriffs Association, pursuant to Article XXI, Section-B, Step-3, of the Collective Bargaining Agreement (CBA) and any matters incident thereto. [Executive Session is requested pursuant to Title 5, Subchapter D, Section 551.071 of the Texas Government Code-Consultation with Attorney]

24.

AI-15277

Presentation and status report by the Webb County Economic Development Department on potential sites for a Webb County Meals on Wheels/Elderly Nutrition Kitchen and Administrative Offices. [Closed Session/Executive Session Requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551. 072 (Deliberation Regarding Real Property)]

25.

AI-15278

Discussion and possible action to direct staff to make an offer on selected property, retain an appraiser and develop an earnest money contract and any matters incident thereto. [Closed Session/Executive Session Requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551. 072 (Deliberation Regarding real property)]

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to go into Executive Session

Vote: 4 - 0 Motion Carried

Executive Session (9:56 a.m. - 10:36 a.m.)

No action taken in Executive Session.

Civil Legal, Nathan Bratton requested that on item #22 authority be given to the purchasing agent to go out for a RFQ for an H&H study and proceed with the other matters as discussed in executive session.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve

Vote: 4 - 0 Motion Carried

Civil Legal, Nathan Bratton requested authority to continue proceeding as discussed in Executive Session and having spoken to the Association President they are granting an additional 30 days to finish resolving the matter on item #23.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve

Vote: 4 - 0 Motion Carried

Civil Legal, Nathan Bratton advised the court that No action is needed at this time for item #24.

Civil Legal, Nathan Bratton requested that on item #25 authority be given to the purchasing agent to procure an appraisal for the property located at 1401 Guatemozin St. and also authorize the development of an earnest money contract on that property.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve

Vote: 4 - 0 Motion Carried

26.

Communications

No communications were made.

27.

Adjourn

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to adjourn

Vote: 4 - 0 Motion Carried