Print Minutes Return
Official Minutes for Webb County
Commissioners Court Meeting

Monday, September 25, 2023 at 9:00 AM
 
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Jesse Gonzalez,     Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,   Commissioner, Pct. 2
Ricardo A. Jaime Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 22nd day of September 2023. Present also were Ms. Amber Lecea, Recording Secretary representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
  Roll Call by Ms. Kassandra Cavazos, Chief Deputy on behalf of the Honorable Margie Ramirez-Ibarra, Webb County Clerk.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to excuse Commissioner, Pct. 3, John C. Galo
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
2.   Pledge of Allegiance/Invocation
  Led by Commissioner, Pct 4. Ricardo A. Jaime.
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
  County Treasurer, Raul Reyes presented the Bills and Disbursements for the period of 09/08/2023 - 09/21/2023 that included the Recap of Checks and EFT's.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  County Treasurer, Raul Reyes presented the Payments released by General Order and the Payment Ratifications.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve the Payment Ratifications 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  County Treasurer, Raul Reyes presented the Liability Disbursements of County payroll for the period of 08/25/2023 - 09/07/2023 as well as the Casa Blanca Golf Course payroll for 09/22/2023, and the estimated payroll for the upcoming pay period of 10/06/2023.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve the Casa Blanca estimated payroll not to exceed $40,000
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  County Treasurer, Raul Reyes presented the Treasurer's Monthly Report for the month of August 2023.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve report
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  County Auditor, Rafael Perez presented the Monthly Report for the month of August 2023 that represents 92%.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept report 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Commissioners Court Administrator, Leroy Medford presented the Wage and Pay Scale Budget Amendments Report on behalf of the Human Resources Department. 
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve by order
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Risk Management Director, Dr. Pedro Alfaro provided updates on the following:
  1. First quarter rebates on the Pharmacy Plan
  2. An employee from his office passed an exam
  3. Pilot program with Mr. Mike De La Fuente
  4. Online enrollment starting October 23rd  – November 3rd  
  5. Accident reported that they took down a fence at water utilities on Martha Dr.
  Chief Deputy Tax Assessor Collector, Maria Elena Morales presented the Monthly Report for the month of August 2023.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to accept report
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Item #3 - Tax Office Backup
 
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
5.   Auditor
             
a.   AI-15316    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Aliza Oliveros, Head Start Director]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2357-5190-531-432068 Consultant Training $50,000 $9,000 $9,000.00 $0.00
  2357-5190-531-432088 Mental Health Observation $10,000 $7,627 $7,627.50 $0.50
        $16,627    
To: 2357-5190-531-463040 Non-USDA Food $15,000 $16,627 $2,321.61 $16,627.00

Issue: Funds are available in Consultant Training and Mental Health Observation line item that can be transferred to Non USDA food.

Solution: Approve Line Item Transfer.

Result: Funds will be available in Non USDA food line item to cover pending invoices for 2023. 
  Attachments:
  LIT
 
             
b.   AI-15324    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Economic Development]
 
  Acct. Number Acct. Name Request Current End Bal.
From: 2364-5360-521-463804-102 Utility Assistance P2 Prevention $3,539.93 $3,777.32 $237.39
To: 2364-5360-521-463804-101 Utility Assistance P1 Restoration $3,539.93 $1,052.07 $4,592.00

Issue: Funds are need to continue the water assistance program.

Solution: Approve line item transfer. 

Result: Water Assistance Program may continue providing services.
  Attachments:
  line item transfer
 
             
c.   AI-15330    Discussion and possible action to approve, by order, a budget amendment (line item transfers) to the District Attorney State forfeiture fund by increasing the expenditure budget by $37,500; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney]
 
  Acct. Number Acct. Name Amount
From: 2161-259700 Fund Balance $37,500
       
To: 2161-2260-001-413000 Overtime $400
  2161-2260-001-422000 FICA County Share $11,400
  2161-2260-001-423000 Retirement County Share $21,550
  2161-2260-001-425000 Unemployment Tax $800
  2161-2260-001-426000 Worker Compensation $3,150
  2161-2260-001-460105 Payroll $200
      $37,500

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
6.   Civil Legal Division
             
a.   AI-15310    Discussion and possible action to enter into a Professional Medical Services Agreement between Webb County on behalf of its Headstart/Early Child Headstart Program and (P.I.L.L.A.R.) for the children enrolled in the programs. This agreement establishes the terms and conditions under which PILLAR will be providing the medical services such as physical exams, hearing, vision and blood pressure screenings for the qualified children enrolled in the program. This agreement shall be for a three year (3yr.) scholastic year term commencing September 1, 2023 thru August 31st, 2026, in accordance with the medical service treatment fee rates on attached Exhibits “A&B”, subject to annual budgetary appropriations; and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Aliza Oliveros, Director, Webb County Head Start; Account No.'s 2357-5230-531-432068, 2357-5200-531-432068, 2361-5200-531-432068, 2367-5200-531-432068, & 2367-5200-531-432068 Consult/Training)]
  Attachments:
  Headstart/PILLAR prof med svc k
 
             
b.   AI-15325    Discussion and possible action to enter into a vendor agreement between Webb County on behalf of the Webb County Pre-Trial Services Department and Consumer Safety Technology, LLC., a limited liability company, as “Vendor” to provide ignition interlock devices, portable alcohol testing devices and associated DWI/DUI prevention services for offenders identified as indigent to the department.  This agreement establishes the terms and conditions under which “Vendor” shall be providing these devices to the department for a one year (1yr.) term commencing October 1, 2023 thru September 30th, 2024, see itemized costs on attached Exhibit “A”, and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Cornell Mickley, Director, Webb County Pre-Trial Services Department; Account #1001- 2390-001-432001 (Professional Services)]
  Attachments:
  Intoxalock Ignition Lock k PT Svcs Dept.
 
             
c.   AI-15347    Discussion and possible action to enter into a twenty-four (24) month (September 29, 2020 through September 30, 2022) Contract Extension Agreement between Webb County and Chestnut Health Systems, Inc. d/b/a Lighthouse Institute to provide software services for the Webb County Court at Law #2 D.W.I. Court Program at a total cost of Two Thousand Five Hundred Twenty Dollars ($2,520.00) and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Judge Victor Villarreal; Account #2356-2070-003-432001 (Professional Services)]
  Attachments:
  Renewal Agreement
  Invoice
  Agreement
 
             
d.   AI-15350    Discussion and possible action to approve a renewal advertising contract between Lamar Advertising of Laredo and Webb County for the benefit of the District Attorney's Office for the service dates of September 11, 2023 through February 25, 2024 in the amount of Seven Thousand Five Hundred Dollars ($7,500.00) for public service announcements regarding "Fentanyl" and any other matters incident thereto; and authorizing the Webb County Judge to sign all relevant documents. There is no financial impact to the general fund. [Requested by District Attorney Isidro Alaniz, Account #2161-2260-001-457006 (Law Enforcement – Other)]
  Attachments:
  Agreement with Invoice Schedule
 
             
e.   AI-15351    Discussion and possible action to ratify a service agreement to repair a vinyl public service announcement by Lamar Advertising of Laredo and Webb County for the benefit of the District Attorney's Office on service date May 31, 2023, in the amount of One Thousand Dollars ($1,000.00) and any other matters incident thereto; and authorizing the Webb County Judge to sign all relevant documents. There is no financial impact on the general fund. [Requested by District Attorney Isidro Alaniz, Account #2161-2260-001-457006 (Law Enforcement – Other)]
  Attachments:
  Service Agreement
 
             
f.   AI-15352    Discussion and possible action to enter into Amendment 1 to Funding Agreement Between Webb County and Rio Grande International Study Center increasing the duration of the contract from 12 to 16 months (ending January 26, 2024) and any matters incident thereto. [Requested by RGISC, No effect on budget]
  Attachments:
  Proposed Amend 1 RGISC air monitor
  9-25-2023 Item #6f - Amendment 1 RGISC Inc. - Executed
 
             
g.   AI-15343    Discussion and possible action to ratify an extension to the IGSA 70DCR18DIG000010 from September 16, 2023 to December 15, 2023 with the U.S. Department of Immigration and Customs Enforcement (“I.C.E.”) and Corecivic for the detention of federal inmates/detainees at the Laredo Processing Center (owned and operated by Corecivic) which is currently under renewal negotiations; and authorizing the County Judge to sign any and all relevant documents and any other matter incident thereto. [Requested by Webb County Sheriff Martin Cuellar, Laredo Processing Center Account #1001-209250-185]
  Attachments:
  Agreement
 
             
h.   AI-15344    Discussion and possible action to approve the submission of a wage determination and fringe benefits for "Recreation Supervisor" (a CoreCivic Employee) who works at the Laredo Processing Center (the facility owned and operated by CoreCivic) to the U.S. Department of Labor under federal contract IGSA 70DCR18DIG000010; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund. [Requested by Webb County Sheriff Martin Cuellar, (Laredo Processing Center Account #1001-209250-185)]
  Attachments:
  Application
 
             
7.   Community Action Agency
             
a.   AI-15309    Discussion and possible action to approve the posting and filling of the following (grant-funded) Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 25, 2023:
 
Slot # Title Hourly Rate
 
1220 Head Cook  $13.19

Issue: The employee in this position retired on September 15, 2023.

Solution: Advertise and hire a replacement who can cook healthy meals for 500 elderly daily.

Result: We will be able to continue servicing the elderly with hot healthy meals under the Meals on Wheels and Elderly Nutrition Program.
             
b.   AI-15326    Discussion and possible action to approve Amendment No.1 for the Comprehensive Energy Assistance Program Emergency Supplemental (CEAP ES) Contract Number# 58930004003 from the Texas Department of Housing and Community Affairs (TDHCA) FY-2023. This amendment is a grant increase from $548,060 to $849,249, for a total increase of THree Hundred-One Thousand One Hundred Eighty-Nine Dollars ($301,189). Authorizing the County Judge to sign all relevant documents for request and approval of contract amendment. This action will not have an impact to the General Fund.

Issue: Texas Department of Housing and Community Affairs (TDHCA) has awarded Amendment No. 1 to Contract Number #58930004003 under the (CEAP Supplemental) Program.

Solution:The court approval will allow Webb County CAA to provide emergency assistance to low-income households of Webb County under the CEAP Supplemental program.

Result: These funds are intended to assist eligible Webb County residents meet their immediate household energy needs.
  Attachments:
  CEAP Supplemental Amendment No.1
 
             
c.   AI-15328    Discussion and possible action to approve Amendment No. 3 for the Comprehensive Energy Assistance Program (CEAP) Contract Number# 58230003850 from the Texas Department of Housing and Community Affairs (TDHCA) FY-2023. This amendment is a grant increase from $2,241,892 to $2,801,111, for a total increase of Five Hundred Fifty-Nine Thousand Two Hundred Nineteen Dollars ($559,219). Authorizing the County Judge to sign all relevant documents for request and approval of contract amendment. This action will not have an impact to the General Fund.

Issue: Approve CEAP Contract Amendment No.3 request from Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2023. 

Solution: The court approval will allow the Webb County Community Action Agency to provide direct services to eligible low-income residents of Webb County under the CEAP program. 

Result: These funds are intended to assist qualifying clients with their immediate home energy expenses. 
  Attachments:
  CEAP Amendment No.3
 
             
d.   AI-15331    Report by Community Action Agency to the Court in accordance with our annual CSBG Organizational Standard requirements. A Comprehensive Risk Assessment has been conducted for Community Action Agency Social Services to ensure that the work environment is free from health and safety threats. This assessment has helped generate appropriate awareness of hazards amongst both employees and managers. 

Issue: By conducting a comprehensive risk assessment we can identify potential hazards and their associated risks.

Solution: Regular checks of the site facilities and equipment will be conducted, employee awareness to safety rules and adherence to security measures. 

Result: CAA Social Services will continue implementing effective control measures that will protect staff and clients by preventing accidents.
  Attachments:
  CAA Risk Assessment
 
             
8.   Honorable Victor Villarreal, County Court at Law 2 Judge
             
a.   AI-15340    Discussion and possible action to approve the posting and filling of the Webb County Court-at-Law II Juvenile Drug Treatment Court Program Case Manager slot, Department of Justice Grant associated with grant opportunity number 15PJDP-23-GG-00869-DGCT. Webb County Court-at-Law II Juvenile Drug Treatment Court Program, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 1, 2023. All salary and fringe will be paid 100% by grant funds. There will be no impact to the General Fund. This item has been reviewed by Economic Development and has been found to be in compliance with Single Point of Contact (SPOC). 
 
Slot #  Title Salary
 
TBD Juvenile Drug Treatment Court
Program Case Manager		 $38,000.00 - $45,000.00

 Issue: Currently, the slot for JDTCP Case Manager is vacant.

Solution: Commissioners Court approval will allow for the position to be filled and operable under the new DOJ grant.

Result: The slot will be able to be filled effective 10/1/23 under the title of JDTCP Case Manager.
  Attachments:
  DOJ JUV NOA
 
             
9.   Economic Development
             
a.   AI-15303    Discussion and possible action to ratify the acceptance of the grant award with the Apache Corporation for the FY 2023-2024 Apache Tree Program Grant Application for the donation of trees in the Bruni Community Center, Precinct 2 and the Fred M & Anita Bruni Community Center, Precinct 4; and authorizing the County Judge to act as the County’s Executive Officer and Authorized Representative in all matters pertaining to the County’s participation in the Apache Tree Grant Program. All required documents were sent for review to the Economic Development and the Solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This grant does not require cash match. 

Issue: Community Centers are limited to greenery.

Solution: To accept grant award of Tree donation from Apache Tree Grant Program.

Result: To provide trees to the Community Centers for Precinct 2, and Precinct 4.
  Attachments:
  Acceptance of Award from Apache Tree Grant Program
 
             
b.   AI-15305    Discussion and possible action to accept a grant award in the amount of $30,285.26 (OAG Contract No. C-01191) for the Fiscal Year (FY) 2024 Statewide Automated Victim Notification Service (SAVNS) from the Office of the Texas Attorney General (OAG) for the automated notification of crime victims for a period of Twelve (12) months beginning on September 1, 2023, through August 31, 2024, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. There is no cash match; and, thus, there is no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Sheriff; Fund #2712 (Texas SAVNS Contract)]

Issue:  In the past decades, many crime victims, such as victims of sexual assault and domestic violence, were unaware if their respective crime perpetrators were able to post bail and released from the corrections system. In late 1993, one particular victim who had been raped, assaulted, and stalked in Jefferson County was unaware that her former boyfriend had been released and was subsequently ambushed by him after she left work. She was shot Seven (7) times at point blank range and killed on that day, her 21st birthday.

Solution: As a result of community outrage, an automated telephone notification system for crime victims and other concerned citizens was instituted: Victim Information and Notification Everyday (VINE) Service. This nationwide system is funded for Texas counties through the Texas Office of the Attorney General (OAG) and is currently utilized by Webb County.

Result: The crime victims of Laredo/Webb County can enroll in this program and will be provided with automated notification upon an offender’s custody status change, such as release, transfer, and/or relevant district court dates.
             
c.   AI-15308    Discussion and possible action to approve the acceptance of the Substance Abuse and Mental Health Administration (SAMHSA) Grant Award #1H79TI085855-01 (Program Announcement 93.243, Funding Opportunity No. TI-23-007) Grants to Expand Substance Use Disorder Treatment Capacity in Adult and Family Treatment Drug Court, in the amount of FOUR HUNDRED THOUSAND DOLLARS ($400,000) per year for a 5-year grant cycle beginning September 30, 2023, for the Webb County Adult Drug Court Program, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. The acceptance of the grant does not require any kind of match; therefore, there is no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Margarita Herrera-Garza, Drug Court Program Director]

Issue: Webb County Adult Drug Court SAMHSA Grant Application was selected for funding, a Notice of Award was received on 09/08/2023.

Solution: Acceptance of the SAMHSA Webb County Adult Drug Court Program Grant requires Commissioner's Court approval.

Result: if Accepted, the Webb County Adult Drug Court Program will expand substance use disorder treatment and recovery support services to all eligible individuals in Webb County.
  Attachments:
  Notice of Award
  Letter of Intent
 
             
d.   AI-15288    Discussion and possible action to approve the 2024 Formula Grant Indigent Defense Resolution. The purpose of the grant is to maintain quality, cost-effective criminal defense system that meets the needs to the local communities and the requirements of the constitution and state law. Webb County will be eligible to receive a portion of the funding. This is a yearly on-going grant. There will be no impact to the general fund. All required documents were forwarded to the Economic Development Department for review and the solicitation is compliant with the single point of contact procedure. [Requested by Pre-Trial Services]

Issue: The Texas Commission on Indigent Defense offers funding for counties eligible to receive funding through the Formula Grant process.

Solution: Webb County may receive a portion of the Formula Grant depending on the population

Result: This is an on-going grant application that is submitted every year.  Webb County has been receiving funding through this grant since my tenure.
  Attachments:
  Letter of Intent to apply for a grant
  9-25-2023 Item #9d - Resolution Texas Indigent Defense Commission - Executed
 
             
e.   AI-15289    Discussion and possible action to authorize the acceptance of the Fiscal Year 2023-2025 Biennium State Aid and Targeted Grants Contract from the Texas Juvenile Justice Department in the amount of Two Million Five Hundred Fifty Nine Thousand Eight Hundred Ninety Nine Dollars ($2,559,899.00) State Aid; and $26,294.00 Targeted Grant B - Border Children's Justice Project, for the Webb County Juvenile Department. This grant requires a State Aid cash match of Two Hundred Seventeen Thousand Three Hundred Dollars ($217,300.00) from Account #1001-1160-001-463906-005, and Border Project cash match in the amount of Twenty-six Thousand Eight Hundred Ninety Dollars ($26,890.00) from Account #1001-1160-001-463906-015.  All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures.  [Requested by Gerardo Liendo, Chief Juvenile Probation Officer; $217,300.00 State Aid cash match - Account #1001-1160-001-463906-005 and $26,890,00 Border Project cash match - Account #1001-1160-001-463906-015]

Issue: The Texas Juvenile Justice Department has made available and offered state financial assistance monies to the Webb County Juvenile Department to assist in the provision of basic juvenile probation services and/or the operation of a pre-adjudication secure detention facility.

Solution: Approval and acceptance of the grant will allow the Webb County Juvenile Probation Department to continue providing, developing, and supporting community-based juvenile probation services and programs and meet program objectives.

Result: Approval of grant will enhance the department's capabilities to expand and supplement services available to and provide for juveniles under the jurisdiction of the juvenile department, assist in reducing delinquency, increase offender accountability, and rehabilitate juvenile offenders through a comprehensive, coordinated, community-based juvenile probation system.
  Attachments:
  2024 Proposed Allocations
  State Aid Contract
 
             
f.   AI-15334    Discussion and possible action to approve and accept the grant budget for Webb County Court-at-Law II DWI Court Program, associated with SAMHSA Grant Award Number 1H79TI085858-01, and request Webb County Judge to execute all other matters incident thereto. The total grant award of ($2,000,000) Two Million Dollars will be budgeted into Account Fund Number 2356, and into sub-accounts that include Payroll, Health Life Insurance, Fica, Retirement, Unemployment, Workers Compensation, Professional Services, Contractual SCAN, Administrative Travel, Materials & Supplies, and Medical Assisted Therapy/OTHER (see attached budget & Notice of Award). Amounts are subject to change according to changes in County rates. In the event of such changes, line item transfers will be executed, and a new detailed budget will be submitted for review, and approval of Commissioner's Court. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by County Court at Law II DWI Court Program]

Issue: The award budget needs to be approved in order for Auditors Office to key in amounts under the corresponding account numbers.

Solution: Webb County Judge and Commissioner's Court approve the award budget.

Result: Webb County Court-at-Law II DWI Court Program will be able to be fully operational effective October 1, 2023.
  Attachments:
  DWI NOA
 
             
g.   AI-15335    Discussion and possible action to accept and approve the budget for Webb County Court-at-Law II Juvenile Drug Treatment Court Program, funded through U. S. Department of Justice, and request Webb County Judge to execute all other matters incident thereto. The total grant award of Seven Hundred Fifty Thousand Dollars ($750,000.00) will be budgeted into Account a new Fund and into sub-accounts that include Payroll, Health Life Insurance, Fica, Retirement, Unemployment, Workers Compensation, Professional Services, Contractual, Administrative Travel, Materials & Supplies, other (see attached budget & Notice of Award). Amounts are subject to change according to changes in County rates. In the event of such changes, line item transfers will be executed, and a new detailed budget will be submitted for review, and approval of Commissioners Court. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by County Court at Law II DWI Court Program]

Issue: The award budget needs to be approved in order for the Auditor's Office to key in amounts under the corresponding account numbers.

Solution: Webb County Judge and Commissioner's Court approve award budget to establish court program.

Result: Webb County Court at Law 2 DWI Court Program will be able to be fully operational effective the start of the grant period on October 1, 2023.
  Attachments:
  DOJ JUV NOA
 
             
10.   Head Start
Disclaimer: All Head Start monies are 100% Federal funds
             
a.   AI-15317    Discussion and possible action to approve the posting and filling of the following Slot:
 
Slot # Title Hourly Rate Pay Periods
1092 Part Time Maint. Worker $15.57 26
  Attachments:
  Attachment 1
  Pt Maintenance Worker
 
             
b.   AI-15321    Discussion and possible action to approve title and salary changes to the following slot and approve the filling of the vacant Slot, subject upon the availability of payroll funds and any applicable Head Start Performance Standards guidelines:
 
  Slot # Title Hourly Rate
From:  1099 Classroom Aide $11.59
To: 1099 Cook $12.89
       
To Fill: 1099 Cook $12.89
  Attachments:
  Cook
 
             
11.   Pre-Trial Services
             
a.   AI-15287    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 25, 2023:
 
Slot # Title Hourly Rate
 
2092 Judicial Bond Officer $15.15 - $15.93 12/A-12E

Issue: Slot #2092 became vacant on September 15, 2023. The employee accepted a position with another county department.

Solution: A request is being made to post and fill the position.

Result: This action will allow our department to continue to function efficiently and effectively.
  Attachments:
  Job Description
 
             
12.   Public Defender
             
a.   AI-15297    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 25, 2023:
 
Slot # Title Salary
 
0267 2nd Assistant Public Defender $99,462.42 - $111,228.04 26/N-W

Issue: Slot #0267 became vacant on August 31, 2023. This slot may be filled from within, thus, creating a vacant attorney slot.

Solution: Request is being made to post and fill the vacant 2nd Assistant Public Defender slot (#0267), and to post and fill any remaining vacant attorney slot created by promoting from within.

Result: This action will allow our department to promote from within and fill the remaining vacant slot, and will allow us to continue to function efficiently and effectively.
  Attachments:
  2ndAPD
 
             
13.   Purchasing
             
a.   AI-15306    Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department. 

Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law. 

Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed.
  Attachments:
  Inventory Disposition Listing CCT 9.25.23
 
             
b.   AI-15314    Discussion and possible action to authorize the Purchasing Agent to advertise for Requests for Qualifications for Professional Services for the Market Value Appraisal of two (2) properties know as 1401 Guatemozin and 603 N. Loring for the Webb County CAA – Meals on Wheels and Elderly Nutrition program in accordance with the Texas Government Code; §2254 (Professional Service Act) and any other matters incident thereto. [Account #2703-5205-001-432001-214 ARPA Professional Services - Meals on Wheels]
 
Issue: Properties being proposed for FMV appraisal are being recommended for the future site of Meals on Wheels and the Elderly Nutrition Department Facility. This is an ARPA supported project.  
 
Solution: Authorize the Purchasing Agent to secure statement of qualifications for the professional services being requested by CAA – Meals on Wheels Division. 
 
Result: If approved by Commissioners Court solicitation will be initiated.
  Attachments:
  1401 Guatemozin
 
             
c.   AI-15315    Discussion and possible action to authorize the Purchasing Agent to advertise for Request for Qualifications for Architectural Services for the preparation of design, construction cost estimates, construction documents (CD) for public bidding process and construction phase administrative services throughout the duration of the project until close out for the Community Action Agency – Meals on Wheels Facility and any other matters incident thereto. [Account #2703-5205-001-432001-214 (ARPA Funds)]
 
Issue: Currently, the building used for the Meals on Wheels Program does not allow for expansion of services, and we cannot meet the rise in demand for this service. This new facility would allow for the program expansion and provide efficient services to better serve the elderly residents in Webb County.
 
Solution: Authorize the Purchasing Agent to secure Statement of Qualifications from interested firms and return with a recommendation on highest ranking firm based solely on qualifications as per Government Code; §2254 (Professional Service Act).
 
Result: A successful respondent will be awarded these professional services to start design and compete CD for future bidding to construct / renovate facility selected by Webb County Commissioners Court.
             
d.   AI-15327    Discussion and possible action to authorize the Purchasing Agent to utilize national purchasing cooperative vendors: Amazon Business (Omnia Partners R-TC-17006), Staples Business Advantage (Sourcewell #012320-SCC), Home Depot (Omnia Partners #16154 and #170009), Lowe’s Pro (Omnia Partners R192006), Grainger (Omnia Partners R192002), Southern Tire Mart (BuyBoard 636-21), Lakeshore Learning (Omnia Partners R190501), Office Depot Business Solutions (Omnia Partners R190303) for the purchase of goods and services for Fiscal Year 2024 in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program, Sections 271.101, 271.102 (Cooperative Purchasing Participation) and any other matters incident thereto.

Issue: Webb County benefits from online marketplace vendors that provide value pricing on various items.

Solution: Utilizing national cooperative pricing through online marketplace vendors is a mechanism in providing Webb County better costs and value for items purchased utilizing public funds.  

Result: Authorizing the Purchasing Agent to use national co-ops for online marketplace purchases which have met the competitive bidding requirements of the state.
             
e.   AI-15323    Discussion and possible action to award Request for Proposal (RFP) 2024-01 "Three (3) Year Agreement for Fuel and Lubricant Services" in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedures for Certain Goods and Services) to sole proposer, Arguindegui Oil Co. II, Ltd., and to further authorize the County Judge to execute a products/goods contract and any other matters incident thereto.
  Attachments:
  Arguindegui Oil Co.
 
             
f.   AI-15358    Discussion and possible action to award the following annual contracts, effective October 1, 2023, through September 30, 2024, and to further authorize the Webb County Judge to execute all independent contractor and vendor agreements and any other matters incident thereto.
 
Bid No. 2024-21 Alarm Monitoring, Inspections & Maintenance Services 2 Yr. Contract:
Superior Alarms

Bid No. 2024-22 Printing Services:
Aldi Printing, Litho Business Forms, Scott Merriman Inc. 
 
Issue: Annual Contracts are set to expire on September 30, 2023
 
Solution: Approval of multiple annual contracts for the goods and services advertised for Bids listed above.  All annual contracts approved will start October 01, 2023.
 
Result: County departments will be able to use annual contracted vendors throughout the fiscal year that have met the competitive bidding requirements.
             
14.   Honorable Patricia Barrera, Tax-Assessor- Collector
             
a.   AI-15286    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General Fund.
 
  Acct. Number Acct. Name Adopted Request Current End Bal.  
From: Repair & Maint. Equip. 1001-1320-001-443000-035 $60000 $14,600.00 $14683.81 $83.81  
  Repair & Maint. Soft. 1001-1320-001-443000-110 $45000 $4,100.00 4151.93 $51.93  
  Fuel & Lubricants 1001-1320-001-462605 $2500 $1,300.00 2630.36 $1,330.36  
  Repair & Maint. Vehicles 1001-1320-001-443000-075 $2000 $1,100.00 1102.05 2.05  
  Uniforms 1001-1320-001-456305 $8000 $2,850.00 2850. $0.00  
  Postage & Courier Service 1001-1320-001-456005 $135000 $5,200.00 8577.28 $3,377.28  
  Admin Travel 1001-1320-001-458000 $8000 $547.46 547.46 $0.00  
  Advertising 1001-1320-001-454000 $3000 $91.32 91.32 $0.00  
  Postage OPF 1001-1320-001-456010 $600 $600.00 600. $0.00  
  Dues & Membership 1001-1320-001-464010 $1000 $375.00 375. $0.00  
  Books & Subscription 1001-1320-001-464005 $6000 $1,400.00 1418.16 $18.16  
  Training & Education 1001-1320-001-456205 $10000 $1,800.00 1870.65 $70.65  
  Equipment Rental 1001-1320-001-444500 $35000 $1,600.00 1905.71 $305.71  
  Repair & Maintenance vehicle 1001-1320-001-443000-075 $2000 $1,100.00 1102.05 2.05  
        $36,663.78      
To: Materials and Supplies 1001-1320-001-461000 $75000 $36,663.78 $22343.53    

Issue: Replacement of office equipment that has been in use for over fifteen years such as chairs and desk that have been broken and need replacement.

Solution: Purchase of new office chairs and desk to replace old and worn and some non-functionable.

Result: Replacing with new and functional equipment in order to work properly and assist the customers better.
             
15.   Water Utilities
             
a.   AI-15313    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the Water Utilities fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7200-7065-001-462605 Fuel & Lubricants $16,000 $2,500 $10,549 $8,049
To: 7200-7060-001-462605 Fuel & Lubricants $27,000 $2,500 $636 $3,136

Issue: The funds currently available in this account are not sufficient to cover costs needed for the end of the budget year.

Solution: With court approval of line item transfer, expenses for the remainder of the fiscal year will be covered.

Result: There will be sufficient funds to continue services for the remainder of the fiscal year.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve Consent Agenda
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
REGULAR AGENDA
             
Human Resources
             
16.   AI-15339    Discussion and possible action authorizing the Human Resources department to review and finalize the job qualification and description criteria for the Community Action Agency (CAA) director position; with additional action to advertise and solicit applications from qualified candidates; and any other matters incident thereto.
 
Issue: At the September 18, 2023 Commissioner’s Court meeting, the Commissioners Court approved the separation of the Community Action Agency (CAA) and Economic Development departments, effective October 1, 2023.  A new CAA director needs to be hired.
 
Solution: Request to have the Human Resources department initiate the hiring process by finalizing the CAA director job qualifications and description criteria, advertise and solicit applications for qualified candidates.
 
Result: Hire the best suited candidate for the CAA director position.
  Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 1 Jesse Gonzalez to continue paying Mr. Flores for his oversight of both departments until the new department director position is filled with Mr. Medford overseeing as well
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to go froward with the Community Action Agency Director job Description
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
Civil Legal Division
             
17.   AI-15346    Discussion and possible action to approve the 2024 Renewal Notice and Benefit Confirmation forms with the Texas Association of Counties regarding the Health and Benefit Pool Program (AMWINS-Transamerica Group Benefits) for the County’s Silver Choice Retiree Program. There are increases in the 2024 retirees' medical and prescription supplement plan from the 2023 rates approved by the court which covers County retirees 65 and over and their eligible dependents; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Risk Management; No Fiscal Impact to the County]

Issue: Webb County has been providing Webb County retirees the opportunity for medical and prescription coverage through the Texas Association of Counties Health and Benefit Pool Program.

Solution: Webb County continues the administration of the of Silver Choice Retirees Program for Plan year 2024 for those retirees who are enrolled in the program and wish to continue on said program.

Result: The County Silver Choice Program is for County retirees 65 and older and their eligible dependents
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  County Silver Choice Plan
  Renewal Summary
  TAC Benefit Summary
  TAC Rx
  9-25-2023 Item #17 - 2024 Renewal Transamerica - Executed
 
             
Engineer
             
18.   AI-15311    Discussion and possible action to approve, by Order, the following C.T.I.F. budget amendment (line item transfer) for the Engineering Department:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 3716-7230-715-470000 Camino Las Lomas-Capital Outlay $130,841 $365,000 $1,640,141.20 $1,275,141.20
To: 3716-7230-709-470000 Mangana Hein Road-Capital Outlay $1,400.000 $365,000 $258,461.00 $623,461.00

Issue: The existing road base material is not suitable for pavement due to it being too clayish and holds moisture.

Solution: Commissioner Court approval of the new proposed material which is 13.5" flexible base (caliche)

Result: Approval of change order will continue and finish with project.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to bring up item #19 together with item #18
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  BUDGET TRANSFER
  Mangana Hein Road Extension-Change Order No. 02
 
             
19.   AI-15312    Discussion and possible action to approve Change Order No. 02 to Anderson Columbia for the Mangana Hein Road Project in the amount of $364,089.96; and authorize the County Judge sign any relevant documents; and any other matters incident thereto.[Account #3716-7230-709-470000 (Mangana Hein Road-Capital Outlay)]

Issue: The existing road base material is not suitable for pavement due to it being too clayish and holding moisture.

Solution: Commissioner Court approval of the new proposed material, 13.5" Flexible Base (Caliche).

Result: Approval of this change order will continue and finish with project. Previous Change Order No. 01, which only accounted for hot mix, will work in conjunction with materials proposed as per Change Order No. 2, to provide project completion and safe roads for constituents of Webb County and First Responders.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve #18 and #19 and begin negotiations with the contracting company
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  CHANGE ORDER NO. 2
  9-25-2023 Item #19 - Change Order #2 Mangana Hein Road, Anderson Columbia Co - Executed
 
             
20.   AI-15329    Discussion and possible action to approve Change Orders No. 1-8 in the amount of approximately $330,000.00 to Quantcorp Construction for the Webb County Detoxification Facility with additional approval to transfer funds from Account 3907 Interest Income to 3902-7230-001-474501 (Construction in Progress); and authorize the County Judge to sign any relevant documents and any other matters incident thereto. [Fund #3907 (Interest Income) and Account #3902-7230-001-474501 (Construction in Progress)]

Issue: Webb County and the City of Laredo have additional items needed in order to finish this project:
001-Days, 002-Interior wall and framing, 004-Provide STC-50 Opening mark assembly, 005-Demolition of door frames / installation of refrigerant lines, 006-Interior cameras and electrical equipment. 007-Assessment of exterior walls, 008-Architect Fees.

Solution: Approval of new proposed changes.

Result: Approval of change orders will continue and finish with project modifications.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  PURCHASE ORDER
 
             
Planning
             
21.   AI-15342    Discussion, possible action and presentation to adopt the Webb County ARPA Project 0006- First Time/Replacement Private On-Site Sewer Facilities Program Guidelines, authorize the County Judge to execute all necessary documents and any other matters incident thereto.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve and give planning the flexibility to use their judgment; 100% residential first, non-commercial and must be owners of the property.
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Proposed Guidelines
  9-25-2023 Item #21 - Guidelines First Time On Site Sewer Facilities - Executed
  Exhibit A Colonias
 
             
Pre-Trial Services
             
22.   AI-15298    Discussion and possible action to approve the FY 2024 Statement of Grant Award #212-24-C15 in the amount of $9,041.00, from the Texas Indigent Defense Commission with a cash match of $13,561.00. This funding will help off-set the cost for the Weekend Indigent Defense Coordinator hourly salary.  All necessary documents will be provided for consideration and to allow the county judge authorization to sign all documents accepting the grant award. [Funding source for cash match: General Fund Account #1001-1160-001-463910-005]

Issue: Webb County has implemented a weekend magistrate process at our jail. Pre-Trial Services Department has been delegated to take charge of the man-power needed to support the operations at the front-end magistration process during the weekend. This has hindered our office to provide adequate services during normal business operations. 

Solution: Securing this 3rd year grant funding will offset the Webb County personnel expense.

Result: Securing this grant will allow Webb County to be in compliance with all local and state legislative mandates.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Grant Award Statement
 
             
Purchasing
             
23.   AI-15307    Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-011 "Hybrid Integration & Audio Video System for Child Support Court to the highest-ranking respondent, Rhodes Research, in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedure for Certain Goods and Services) and to further authorize the General Counsel to negotiate the terms and conditions of the contract/agreement and any other matters incident thereto. 
 
Supplier  Rank  Score  Audio/Video Equip. & Hybrid
Integration Experience		 Personnel Qualifications  Price Proposal  References & Projects
    100 30.00 30.00 25.00 15.00
Rhodes Research 1 77.33 26.00 20.00 18.33 13.00
Audio Dynamics Inc. 2 77.00 24.00 20.00 20.00 13.00
BIS Digital Inc.  3 73.00 26.00 24.00 10.00 13.00
Texas AVL, LLC  4 69.67 24.00 18.00 16.67 11.00

Issue: Four (4) sealed proposals were submitted in response to the RFP solicitation.  

Solution: All firms were evaluated and scored accordingly. Consideration to accept the rankings and award to highest-ranking respondent. 

Result: If approved, authorize General Counsel to negotiate the terms and conditions of the professional services contract/agreement.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Evaluation Summary RFP 2023-011
  Rhodes Research
  9-25-2023 Item #23 - Agreement Rhodes Research - Executed
 
             
24.   AI-15318    Discussion and possible action to accept the rankings and award Request for Proposal(RFP) 2023-013 "Cloud Based File Management and Application Software" to the highest ranking firm, iWorQ Systems Inc., in accordance with Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedure for Certain Goods and Services) and to further authorize General Counsel to negotiate the terms and conditions of the contract/agreement any other matters incident thereto.
 
Supplier  Rank  Score  Cloud Based File Management & Application Software Experience  Personnel Qualifications References & Projects 
    100 45.00 30.00 25.00
iWorQ Systems  1 93.50 42.75 27.00 23.75
Toshiba Business Solutions 2 72.00 29.25 24.00 18.75
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Evaluation Summary RFP 2023-013
  iWorQ System
 
             
25.   AI-15319    Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-012 "Hybrid Integration & Audio Video System for Juvenile Detention Center to the highest-ranking respondent, Rhodes Research, in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedure for Certain Goods and Services) and to further authorize General Counsel to negotiate the terms and conditions of the contract/agreement and any other matters incident thereto. 
 
Supplier  Rank  Score  Audio/Video Equip. & Hybrid
Integration Experience		 Personnel Qualifications  Price Proposal  References & Projects  
    100 30.00 30.00 25.00 15.00
Rhodes Research  1 75.00 25.50 18.00 18.75 12.75
BIS Digital Inc. 2 72.50 25.50 25.50 8.75 12.75
Audio Dynamics, Inc.  3 63.50 21.00 21.00 12.50 9.00
Texas AVL, LLC  4 62.00 19.50 18.00 16.25 8.25

Issue: Four (4) sealed proposals were submitted in response to the RFP solicitation.  

Solution: All firms were evaluated and scored accordingly. Consideration to accept the rankings and award to highest-ranking respondent. 

Result: If approved, authorize General Counsel to negotiate the terms and conditions of the contract/agreement.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Evaluation Summary 2023-012
  Rhodes Research
  9-25-2023 Item #25 - Agreement Rhodes Research - Executed
 
             
26.   AI-15322    Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-010 "Hybrid Integration & Audio Video System for County Courts to the highest-ranking respondent, Audio Dynamics, Inc., in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedure for Certain Goods and Services) and  to further authorize the General Counsel to negotiate the terms and conditions of the contract/agreement and any other matters incident thereto.
 
Supplier  Rank  Score   Hybrid Integration Installation of Hybrid Integration Systems-Experience  Personnel Qualifications Price Proposal  References & Projects 
    100   30.00 30.00 25.00 15.00
Audio Dynamics Inc.  1 81.25   25.50 22.50 21.25 12.00
Rhodes Research  2 74.00   24.00 22.50 16.25 11.25

Issue: Webb County Commissioners Court approved this project to be funded under the American Rescue Plan Act. Two (2) sealed proposals were submitted in response to the RFP solicitation.  

Solution: All firms were evaluated and scored accordingly. Consideration to accept the rankings and award to highest-ranking respondent. 

Result: If approved, authorize General Counsel to negotiate the terms and conditions of the professional services contract/agreement.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Audio Dynamics
  Evaluation Summary RFP 2023-010
 
             
Honorable Patricia Barrera, Tax-Assessor- Collector
             
27.   AI-15333    Discussion and possible action to authorize the increase in change fund for the Webb County Tax Office for the amount of $2,900 as per Local Government Code 130.902 and any other matters incident thereto.

Issue: Mini-Vault Funds have diminished due to new teller boxes being opened, which are funded from the mini-vault. This causes for mid-day change runs, and at times, during our busiest days/hours, causes a disruption in our work flow.

Solution: Commissioners Court approves the increase of change fund for our department.

Result: Authorization of a change fund increase will allow our department to have the necessary currencies ($1.00, $5.00, $10.00 and Coins) on hand to issue to our tellers when needed when payments are taken in cash, and ability to create new teller boxes.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Change Fund Increase
 
             
Commissioners Court Administrator
             
28.   AI-15354    Discussion and possible action on a Resolution consenting to the conversion of Legacy Water Control Improvement District to Legacy Municipal Management District and to the inclusion of land in the District; and any other matters incident thereto.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve and start working on a Resolution 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  9-25-2023 Item #28 - Resolution Legacy Water Control - Executed
 
             
29.   AI-15355    Update from Human Resources department regarding the application process for the Webb County Capital Projects Infrastructure Director which will be overseeing engineering department effective October 1st; and any other matters incident thereto.
  Commissioners Court Administrator, Mr. Leroy Medford provided the court with an update on the application process for the Webb County Capital Projects Infrastructure Director.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to look into the Director salaries and make sure they are at the appropriate pay rate 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by County Judge Tano E. Tijerina If the position doesn’t get filled prior to October 1st, designate the assistant county engineer as interim
 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
30.   AI-15356    Discussion and possible action to review and finalize the job qualification and description criteria for the new Webb County Fairgrounds director position; with additional action to advertise and solicit applications from qualified candidates; if necessary, and any other matters incident thereto.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
31.   AI-15357    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund
 
  Acct. Number Acct. Name Request
From: 1001-1130-001-431007-010 Operational Reserve $65,000
To: 1001-1130-001-432064  Appraisal District Cost $65,000

Issue: 1st draft received from WebbCAD in July 2022 estimated a lower amount for Webb County dues for FY 2022-2023. Increase was reflected in November after the budget adoption. Line item is short to process the final quarterly payment.

Solution: Process line item transfer to finalize payment request.

Result: GRP to WebbCAD will be complete.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  1st draft from webbcad
 
             
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
             
32.   AI-15345    Discussion and possible action to approve a Resolution to recognize the month of October as Breast Cancer Awareness Month and to commemorate it by lighting up the Webb County Courthouse in pink all of October, 2023; and any matters incident thereto.
  Commissioner, Pct 2 Rosaura “Wawi” Tijerina along with County Judge Tano E. Tijerina read the Resolution and proclaimed the month of October as Breast Cancer Awareness Month and National Mammogram day in Webb County.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to open up item #33 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  9-25-2023 Item #32 - Resolution Breast Cancer Awareness - Executed
 
             
Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4
             
33.   AI-15349    Proclamation designating the month of October 2023 as Breast Cancer Awareness month and presentation by the American Cancer Association to extend an invitation to the community to join the 2023 Laredo Wears Pink Campaign.
  Commissioner, Pct 4. Ricardo A. Jaime and County Judge Tano E. Tijerina read the proclamation designating the month of October 2023 as Breast Cancer Awareness month.
  Laura Nanez spoke on the Laredo Wears Pink Campaign. 
             
Honorable Tano E. Tijerina, Webb County Judge
             
34.   AI-15302    Discussion and possible action to proclaim October 1st - October 7th, 2023 as National 4-H Week in Texas.
  County Judge Tano E. Tijerina read and proclaimed the Week of October 1st – October 7th as National 4-H week in Webb County.

Webb County Extension Agent for the 4-H, Hector Soto spoke on the 4-H program. 
             
35.   AI-15337    Discussion and possible action to proclaim the month of September as National Childhood Cancer Awareness Month in Webb County, Texas.
  Janee Nunez founder of the golden heart project along with Liam Ramos were in attendance and recognized by members of the Court.

Judge Tano E. Tijerina proclaimed the month of September as National Childhood Cancer Awareness Month in Webb County, Texas.
 
             
36.   AI-15338    Discussion and possible action by Resolution of the Webb County Commissioners Court to nominate a candidate as Webb County's member to the Webb County Appraisal District Board of Directors for the 2024-2025 term pursuant Section 6.03 of the Texas Property Tax Code prior to December 15, 2023, Webb County Commissioners Court will cast its 981 votes in any manner it wishes for those individuals listed on the ballot provided by the Chief Appraiser; and any other matters incident thereto.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to appoint Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  9-25-2023 Item #36 - Resolution Appraisal District Board of Directors - Executed
 
             
37.   AI-15353    Discussion and possible action to authorize the Purchasing Agent to secure competitive proposals from vendors with State or Federal cooperative contracts that provide services dedicated to public entity websites to help improve the design and navigation structure, citizen online services, and overall maintenance of the Webb County website; and any other matters incident thereto.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
Presentations
             
38.   AI-15336    Presentation by Guadalupe Alvarez from the United States Marine Corps Reserve to invite the Commissioners Court and County Departments to partake in the Toys for Tots initiative with possible action to place a toy donation box at county buildings/ departments and any other matters incident thereto.  The Marine Corp distributes toys to the less fortunate children across the country in hopes to make the Holidays brighter for many families. [Requested by Jesse Gonzalez, Commissioner Pct. 1] [Co-Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
  Commissioner, Pct. 2 Rosaura “Wawi” Tijerina and Commissioner, Pct. 1 Jesse Gonzalez invited the County departments to participate in the Toys for Tots initiative. Commissioner, Pct. 2 Rosaura “Wawi” Tijerina mentioned the department that raises the most toys will get a pizza party.
             
39.   AI-15341    Presentation of Plaques to Avanti Modeling School & Agency and models for being chosen to travel to New York for Fashion Week this month. [Requested by Jesse Gonzalez, Commissioner Pct. 1]
  General Director of Avanti Modeling School, Laura Cervantes along with models Valentina Jennings, Khloe Gonzalez, Kylie Martinez were recognized and presented with plaques.
             
40.   AI-15359    Recognition and presentation of plaque to Adriana Melissa Martinez for participating and completing the Ironman Triathlon, one of the most difficult one-day sporting events in the world. [Requested by John Galo, Commissioner Pct. 3]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to table item #40
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
41.   Communications
  Communications were made by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, Commissioner, Pct. 1 Jesse Gonzalez, Commissioner, Pct 4. Ricardo A. Jaime and County Judge Tano E. Tijerina.
             
42.   Adjourn
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to adjourn
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)

    

Level double AA conformance, W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2024 Destiny Software Inc. All Rights Reserved.