Print Minutes Return
Official Minutes for Webb County
Commissioners Court Meeting

Monday, November 26, 2018 at 9:00 AM
 
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:

Tano E. Tijerina,                                 County Judge
Jesse Gonzalez,                                 Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,                  Commissioner, Pct. 2
John C. Galo,                                      Commissioner, Pct. 3
Cindy Liendo,                                      Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 20th day of November 2018. Present also were Ms. Kassandra L. Cavazos, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
             
2.   Pledge of Allegiance/Invocation
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources; Tax Assessor-Collector); and any other matters incident thereto.
  Treasurer's Office, Mr. Sergio Ramirez presented the Recap of Checks, Ratification of Checks, Payroll for November 16th, Monthly Report for October 2018, and Permanent School Fund Report.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 5 - 0 Motion Carried
  County Auditor, Mr. Rafael Perez presented the Monthly Report for October 2018.
  HR Director, Mr. Ernesto Guajardo presented the Wage and Pay Scale Budget Amendments Report from 11/5/2018 to 11/16/2018. 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve the budget amendments on the salary adjustments
  Vote: 5 - 0 Motion Carried
  HR Director, Mr. Ernesto Guajardo presented Liability Disbursements of County Payroll.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve the estimation for next payroll
  Vote: 5 - 0 Motion Carried
  Tax Assessor Collector, Ms. Norma Farabough presented a Collection Report for October.
  Attachments:
  HR item #3 backup
  HR item #3 liability disb. backup
  Tres. item #3 backup
 
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
5.   Auditor
             
a.   AI-8299    Discussion and possible action to approve the following carry over budget within Grant Funds:  [Requested by Martin Cuellar, Webb County Sheriff; Account #2593]
 
Acct. Number Acct. Name Carry Over Budget
2593-3010-001-410000 Payroll Cost $65.38
2593-3010-001-421000 Health Life Insurance $270.26
2593-3010-001-422000 Retirement -0-
2593-3010-001-425000 Unemployment -0-
2593-3010-001-426000 Worker Compensation -0-
2593-3010-001-456205 Training & Education $0.60
2593-3010-001-460105 Minor Tools & Apparatus $110.43
2593-3010-001-460105-015 Minor Tools & Apparatus/Equipment $8,922.27
2593-3010-001-461000 Materials & Supplies $162.30
2593-3010-001-470000 Capital Outlay -0-
2593-3010-330300 Grant Revenue $9,531.24

Issue:  Year end balances must be carried over and entered into the system in order to continue the availability of these grant funds.

Solution:  Commissioner's Court authorization to carry over year end balances for the grant.

Result:  Continued availability of grant funds.
  Attachments:
  BA Form
  Back Up
 
             
b.   AI-8309    Discussion and possible action to approve the following Federal Forfeiture budget amendment (line item transfers) in the amount of $13,160 from Fund 2153. [Federal Forfeiture Account #2153-9080-001-485005] [Requested by Martin Cuellar, Webb County Sheriff]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2153-9080-001-485005 Transfer Out $20,000 $13,160 $20,000 $6,840
To: 2153-3010-001-413000  Overtime $0 $1,500 $0 $1,500
  2153-3010-001-422000 FICA $0 $3,890 $0 $3,890
  2153-3010-001-423000 Retirement $0 $5,903 $0 $5,903
  2153-3010-001-425000 Unemployment $0 $367 $0 $367
  2153-3010-001-426000 Workers Comp $0 $1,500 $0 $1,500
        $13,160    

Issue: Line item transfer from the Transfer out account will be used to cover straight overtime, FICA, Retirement, Unemployment, Workers Comp and FLSA charged to overtime worked under OCEDTF, USM & ICE Operations for the performance period of October 1, 2018 to September 30, 2019.

Solution: With court approval, bi-weekly transactions will be coded to proper accounts and will do away from reclassifications at the end of fiscal year

Result: Monthly reconciliation will be completed without any issues.
  Attachments:
  Fund 2153
 
             
c.   AI-8315    Discussion and possible action to approve a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $218,000; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2160-2260]
 
  Account Name Account Number Amount
From: State Forfeiture - Fund Balance 2160-259700 $218,000
To: Capital Outlay 2160-2260-001-470000 $218,000

Issue: New proceeds under Chapter 59.06 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  State Forfeiture - BA
 
             
d.   AI-8313    Discussion and possible action to approve a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $42,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorey; Fund #2161-2260]
 
  Account Name Account Number Amount
From: State Forfeitures - Fund Balance 2161-259700 $42,000
To: Capital Outlay 2161-2260-001-470000 $42,000

Issue: New proceeds under Chapter 18.18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  BA-CH18 Forfeiture Fund
 
             
e.   AI-8318    Discussion and possible action to approve a budget amendment of $11,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (DOJ - Federal Forfeiture)]
 
  Account Name Account Number Amount
From: Federal Forfeitures DOJ - Fund Balance 2162-259700 $11,000
To: Minor Tools & Apparatus 2162-2260-001-460105 $11,000

Issue: New equitable shared funds have been been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds. 

Result: The District Attorney's Office will add the new proceeds to its current budget to be utilize for law enforcement  purposes in accordance with the Department of Justice Equitable Sharing Guidelines.
  Attachments:
  BA - DOJ Fed Forfeiture
 
             
f.   AI-8307    Discussion and possible action to approve the following budget amendment (line item transfer) ratification in the following Commissary Account: [Requested by Martin Cuellar, Webb County Sheriff]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2022-4100-330180 Commissary Sales Commission $29,607.32 $471 $29,607.32 $29,136.32
To: 2022-4100-001-461000 Material & Supplies $35,000 $471 $.82 $471.82

Issue: Funds are needed under materials & supplies.

Solution: Request for line item transfer.

Result: With court approval this line item transfer will allow for bank reconcilliation positng fo FY 18 would be completed.
  Attachments:
  Fund 2022
 
             
g.   AI-8310    Discussion and possible action to approve the following budget amendment (Budget Increase) for HIDTA Task Force Grant.[Requested by Martin Cuellar, Webb County Sheriff; Fund #2906]
 
  Acct. Number Acct. Name Adopted Request End Balance
From: 2906-3010-330300 Grant Revenue $142,361 $6,841 $149,202
           
To: 2906-3010-001-413000 Overtime $5,270 $5,254 $10,524
  2906-3010-001-422000 FICA $7,422 $501.92 $7,923.92
  2906-3010-001-423000 Retirement $12,371 $718.40 $13,089.40
  2906-3010-001-425000 Unemployment $799 $74.73 $873.73
  2906-3010-001-426000 Workers Comp $1,839 $291.95 $2,130.95

Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our Community.

Solution: Accept additional funding from the federal agency to continue local participation in USMS investigations, strategic initiatives and prosecution of organized crime.

Result: Disruption of organized crime activity along the Texas border and in Webb County.
  Attachments:
  Fund 2906
 
             
h.   AI-8294    Discussion and possible action to approve the following budget amendment for grant funds to carry over grant balances into new fiscal year (November 2018) for Fund 2929: [Requested by Ricardo A. Rangel, Fire Chief; Account #2929]
 
Account Number Account Name Balance End. Balance
2929-3140-001-441010 Cell Phone Cost $42.58 $42.58
2929-3140-001-443000-075 Repairs & Maint. Vehicles $1,800.00 $1,800.00
2929-3140-001-456305 Uniforms $52.60 $52.60
2929-3140-001-458000 Administrative Travel $3.60 $3.60
2929-3140-001-461000 Materials & Supplies $1,221.55 $1,221.55

Issue: Year end balances must be carried over and entered into the system in order to continue the availability of these grant funds.

Solution: Commissioner’s Court authorization for a Budget Amendment in order to carry over year end balances for the grant.

Result: Continued availability of grant funds.
             
6.   Business Office
             
a.   AI-8305    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 26, 2018
 
Slot # Title Hourly Rate
 
2761 Administrative Clerk $13.07 - 9/A

Issue: Slot has become vacant.

Solution: Post and fill vacant slot.

Result: Filling of the slot will allow the department to continue accounts payable functions.
             
7.   Civil Legal Division
             
a.   AI-8323    Discussion and possible action to approve an advertising contract between Lamar Advertising of Laredo and Webb County for the Webb County District Attorney for the service dates of – January 19, 2019 through January 17, 2020 in the amount of Twenty Eight Thousand Six Hundred Thirteen Dollars ($28,613.00) for various public service announcements. There is no financial impact on the general fund. [Requested by District Attorney Isidro Alaniz, Account #2162-2260-001-457006 (Forfeiture Funds)]
  Attachments:
  Lamar Advertising District Attorney's
 
             
b.   AI-8328    Discussion and possible action to enter into a twelve (12) month (November 1, 2018 through August 31, 2019) Services Operations Contract between Recovery Healthcare Corporation and Webb County for the 406th District Drug Court Program for drug court participant supplies at a cost according to the fee schedule included in the contract, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Judge Oscar Hale, 406th District Court; Account #2353-2040-003-459020 (other expenses)]
  Attachments:
  Services Operation Contract - Recovery Healthcare Corporation - Executed
  Recovery HealthCare Contract 406th Adult Drug Court Program 2018
 
             
c.   AI-8329    Discussion and possible action to enter into a Thirty Six (36) month (September 1, 2018 through August 31, 2021) Non-Financial Cooperative Agreement of Affiliation between Laredo College and Webb County for the Head Start/Early Head Start Program. The purpose of the agreement is for the Child Development Program at Laredo College and the Webb County Head Start/Early Head Start Program to develop and implement fieldwork and/or clinical experience for Child Development and/or Education students and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start/Early Head Start]
  Attachments:
  Cooperative Agreement of Affiliation - Laredo College - Executed
  Cooperative Agreement of Affiliation 2018-2019 Head Start
 
             
8.   Commissioners Court
             
a.   AI-8332    Discussion and possible action to process general request for payments to Academy Sports & Outdoors, The Sports Center, and Walmart for the purchase of items to be used for the 2018 Annual Webb County Christmas Employee Dance, not to exceed in them amount of $7,500; and any other matters incident thereto. [Vending Machine Commissions Account #1001-209285 & Flexible spending account #1001-209250-075]
             
b.   AI-8333    Discussion and possible action to authorize a payment in the amount of $5,500.00 to G&G Communications for the Webb County Employee Christmas Dance scheduled for Saturday, December 15, 2018, with further action to release check upon court approval; and any other matters incident thereto. [Flexible spending account #1001-209250-075]
             
9.   Economic Development
             
a.   AI-8319    Discussion and possible action to approve the submission of a grant application as prepared and submitted by the Webb County Head Start and Early Head Start Program to the Department of Health and Human Services Administration for Children & Families for a Fiscal Year 2019 - 2020 Early Head Start Child Care Partnership Expansion grant for the Child Care Partnership Program in the amount of $768,750 (Federal) and $192,188 (Non Federal) for a Total Amount of $960,938 for services to 72 eligible children and their families at two Partner locations; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and other matters thereto.  Furthermore, this grant does not require a cash match; and, thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Aliza Oliveros, Head Start Director]
  Attachments:
  CCP Expansion Notice
  Expansion Budget 2018
  Letter of Intent Expansion 2018
 
             
b.   AI-8324    Discussion and possible action to approve close out, and release of Retainage for Final Payment #6 to Contractor, Caldwell Tanks, Inc. in regards to the Texas Community Development Block Grant Project #7216115 in the amount of $21,205.00 to be paid from Account #3527-206000 ($20,750.00) and Account #3015-206000 ($455.00).

Issue: Project Close out; Requesting Approval of Final Payment #6/Release of Retainage.

Solution: Approval to process payments.

Result: Project Completion.
  Attachments:
  Porras Nance Engineering
 
             
10.   Head Start
Disclaimer: All Head Start monies are 100% Federal funds
             
a.   AI-8302    Discussion and possible action to approve the transfer of employees within the following Slots with salary changes, subject upon the availability of payroll funds:
 
  Slot # Title Hourly Rate
From: 1083 Disability Aide $10.21
To: 987 Teacher Assistant $10.34
  Attachments:
  TA CDA
 
             
b.   AI-8301    Discussion and possible action to approve the posting and filling of the following Slots:
 
Slot # Title Hourly Rate Pay Periods
2520 Child Care Partnership Classroom Aide $8.99 26
1905 Associate Degreed Head Start Teacher
Temporary Position		 $16.06 20
  Attachments:
  AA Teacher
  Classroom Aide
 
             
11.   Indigent Healthcare Services
             
a.   AI-8320    Discussion and possible action to authorize Inter-Governmental Transfer (IGT) contributions payable to the Texas Health and Human Services Commission as required under the Texas Healthcare Transformation and Quality Improvement Program/1115 Waiver in amounts not to exceed a total of Nine Hundred Thousand Dollars ($900,000) for Fiscal Year 2018-2019. IGT contributions for FY 2018-2019 may be paid out, if necessary, thru December 31, 2019, contingent upon IGT transfer dates and deadlines established by the State of Texas. [Accounts #1001-5030-001-432063-015 (Hospital Inpatient) and #1001-5030-001-432063-020 (Hospital Outpatient) from Fiscal Year 2018-2019 Budget]

Issue: Since 2006, Webb County has participated as the Inter-Governmental Transfer (IGT) entity for Laredo Medical Center and Doctors Hospital of Laredo.  The IGT submitted allows hospitals to receive federal matching funds that are used to offset the cost of uncompensated care that hospitals provide to Medicaid and uninsured patients.
 
Solution: Commissioners Court approval is needed in order to submit IGT contributions on behalf of both hospitals as requested by the State of Texas.
 
Result: The authorization of IGT will allow local hospitals to access matching federal funds for FY 2018-2019 to offset uncompensated care costs as well as receive incentive payments from the State of Texas for successful completion of 1115 Waiver project requirements.
             
12.   Public Defender
             
a.   AI-8296    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines,as well as any and all Wage Plan Policies, effective November 26, 2018:
 
Slot # Title Salary
 
2752 Legal Assistant $31,518.75 -12/A

Issue: Slot #2752 is now vacant.

Solution: Request is being made to fill the vacant Legal Assistant slot.

Result: The filling of slot #2752 will allow our department to continue to function efficiently and effectively.
  Attachments:
  LA Job Description
 
             
b.   AI-8311    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, as well as any and all Wage Plan Policies, effective November 30, 2018:
 
Slot # Title Salary
 
2299 Administrative Clerk $27,178.52 - 9/A

Issue: Slot #2299 will become vacant on 11/30/2018.

Solution: Request is being made to fill the vacant Administrative Clerk slot.

Result: The filling of slot #2299 will allow our department to continue to function efficiently and effectively.
  Attachments:
  AC Job Description
 
             
13.   Purchasing
             
a.   AI-8317    Discussion and possible action to authorize the Purchasing Agent to purchase Nine (9) Digital Portable Radios from Motorola Solutions in an amount not to exceed $46,659.66; pursuant to Texas Local Government Code; Sections 271.101 and 271.102, Sub-chapter F. Cooperative Purchasing Programs, HGAC Contract #RA05-18. This acquisition is grant-funded; and thus, there is no impact on the Webb County budget. [Requested by Sheriff Martin Cuellar; Account #2475-301-001-470000 Capital Outlay (LETPA)]
 
Issue: Grant funding is allocated for the purchase of portable radios to be utilized for law enforcement operations.
 
Solution: Proceed with the purchase of portable radios.
 
Result: Enhanced communication tools will be acquired for the safety of deputies and the general public.
             
b.   AI-8326    Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and authorizing the Purchasing Agent to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
 
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
 
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
 
Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments.
  Attachments:
  Dipsoal 11-26-18
 
             
c.   AI-8327    Discussion and possible action to authorize the Purchasing Agent to solicit formal Requests for Proposals for a building lease to house the Webb County Safe Haven Program. [Requested by Sheriff Martin Cuellar, Sheriff's Office, FY2018 Justice For Families Grant]

Issue:  The Webb County Safe Haven has been very successful in providing supervised visitation and safe exchanges of children for the benefit of the after-mentioned children and their families in the Laredo/Webb County community.  However, the Webb County Sheriff’s Office would like to expand theses services for the greater benefit of the local community. 

Solution:  Seek court authorization to utilized budgeted grant funds to lease a larger facility in order to expand services. 

Result:  The Webb County Safe Haven Program will be able to provide better, expanded, and enhanced services to the families of Laredo/Webb County.
             
d.   AI-8331    Discussion and possible action to approve the donation of a 2006 Ford Van (Vin No. 1FBSS31L36DB40708), Unit No. 39-00 to the Texas A&M University Colonias Program and to further authorize the Purchasing Agent to prepare all necessary documentation to transfer title and corresponding documents in accordance with the Texas Local Government Code, Section 263.152 (Disposition)(4)(b.)(c.). [Requested by Commissioner Wawi Tijerina, Pct. 2]

Issue: The Texas A&M University Colonias Program is in need of a van to better serve the residents of Webb County and specifically those residents who are elderly and do not have the resources to attend community events or other services offered by Webb County during the year.

Solution: Approve the donation of a 2006 Ford Van that is being replaced by a new leased Ford Transit Van for the Larga Vista Community Center. 

Result: Donation of van will serve a public purpose by enhancing the services of the Texas A&M University Colonias Program which provides a direct service to the residents of Webb County.
             
14.   Honorable Martin Cuellar, Sheriff
             
a.   AI-8312    Discussion and possible action to approve the payout cost of compensatory time to pay employee ID #2471 and ID #3768 using payroll overtime (OT) Account #1001-3010-001-413000-010 in the amount of $2,535.41.

Issue: Employee ID #2471 and Employee ID #3768 are owed comp tme hours worked, comp time not paid out when rate changed from hourly to salary employees when prompted.

Solution: With court approval, employees will recieve owed but pending compensatory time/hour to be paid.

Result: This agenda item will resolve pending issues.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve the Consent Agenda
  Vote: 5 - 0 Motion Carried
  Attachments:
  back up
 
             
REGULAR AGENDA
             
Tax Attorney
             
15.   AI-8335    Status report on delinquent tax collection by Webb County Tax Attorney Javier Montemayor, Jr.; and any other matters incident thereto.
  Tax Attorney, Javier Montemayor presented Status Report on delinquent tax collection.
  Attachments:
  item #15 backup
 
             
16.   AI-8336    Discussion and possible action on the consideration, consent and acceptance on pro rata share amounts due from City of Laredo (account listed below) on foreclosure sale and purchase by the City of Laredo pursuant to §34.05 of the Texas Tax Code; and any other matters incident thereto. [Executive/Closed Session Requested pursuant to 551.072, Deliberation Regarding Real Property]


 
Account # Address Amount Paid
664-02016-011 3201 Rosario St. $11,056.60
437-00687-060 1219 E. Musser $3,761.29
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
             
Business Office
             
17.   AI-8304    Discussion and possible action to reclassify and modify slots #2811 and #0315 to reflect the Business Office functions and actual roles in accordance with the wage plan and subject to Civil Service Commission approval and any applicable Civil Service guidelines, effective November 26, 2018; and any other matters incident thereto.
 
Slot # Current Title Current Rate/
Grade/Step		 Proposed Title Proposed Rate/
Grade/Step		 Annual Difference
2811 Senior Deputy County Clerk $19.67  12/V Accounts Payable Specialist $19.89  16/G 460.94
0315 Deputy County Clerk $14.79  10/G Administrative Assistant $15.15  12/A 754.69
        Total Impact 1,215.63

Issue: The job titles, job descriptions, and pay grades have been updated for the employee slots that were transferred from the County Clerk's Office.

Solution: Request approval to reclassify and modify job titles and job descriptions to the existing employee slots to reflect the actual roles and responsibilities being performed at the Business Office.

Result: Properly classify the employees.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 5 - 0 Motion Carried
  Attachments:
  Organizational Chart - Proposed
  Organizational Chart
 
             
Civil Legal Division
             
18.   AI-8330    Discussion and possible action to enter into a contract with The Segal Company (Western States) Inc. to conduct an Employee Classification and Wage Study Update in an amount not to exceed Seventy-Five Thousand Dollars ($75,000.00) beginning December 1, 2018, and ending November 31, 2019, with the final report and recommendation to be submitted no later that April 30, 2019 and appointing the Honorable County Judge Tano E. Tijerina, Honorable Commissioner John C. Galo, Chief Executive Administrator Lalo Uribe, Commissioners Court Administrator Leroy Medford, Civil Legal Division Director Nathan Bratton, Human Resources Director Ernesto Guajardo and Honorable District Judge Joe Lopez to the Wage Study Committee and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1130-001-432001 (Professional Service)]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to remove myself and appoint Commissioner Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
  Attachments:
  Segal Wage Study Contract
 
             
Human Resources
             
19.   AI-8325    Discussion and possible action to authorize the court to approve changes to the Webb County Personnel Policy, Section 9.01 to allow county employees to donate Sick Leave Hours to another county employee with a catastrophic illness, which shall be defined as a terminal, life-threatening, and/or severe condition or combination of conditions affecting the mental or physical health of the employee that requires the service of a health care practitioner for a prolonged period of time and any other matter incident thereto. Examples of catastrophic illness include, but are not limited to:
 
  • Strokes with residual paralyzes or weakness;
  • Incapacitating heart attack or stroke;
  • Major surgery such as hysterectomy, mastectomies, heart bypass, prostate;
  • Debilitating cancer;
  • Hepatitis, broken hip, car accident requiring hospitalization,

Issue: The county has employees with catastrophic illnesses that don’t have accrued time (Sick, Annual, and Personal Day). The county also has employees who are not able to accrue time as a result of the Personnel Policy, Section 9.01 Leave and Holidays Definition Full Month: for the purpose of accruals only, means any month where not more than four (4) hours of leave were taken without pay within that calendar month.

Solution: Commissioners Court to approve this item for employee that are in need.

Result: Help the employee through catastrophic illnesses by donating Sick Leave Hours.
  No action taken. 

Judge Tijerina stated that item #19 will be brought back.
  Attachments:
  item #19 backup
 
             
Budget Officers
             
20.   AI-8306    Discussion and possible action to approve and adopt the amended Debt Management Policy, and any other matters incident thereto. [Requested by Rafael Perez, Auditor]

Issue: Review, amend, and /or modify existing policy.

Solution: Commissioners Court to adopt debt management policy.

Result: The County will have an updated amended policy for debt management.
  Attachments:
  Debt Management Policy - Executed
  Debt Management Policy
 
             
21.   AI-8308    Discussion and possible action to approve and adopt the amended Fund Balance Policy, and any other matters incident thereto. [Requested by Rafael Perez, Auditor]

Issue: Review, amend, and/or modify existing policy.

Solution: Commissioners Court to adopt fund balance policy.

Result: The County will have an updated amended policy for fund balance.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve items #20 and #21
  Vote: 5 - 0 Motion Carried
  Attachments:
  Fund Balance Policy - Executed
  Fund Balance Policy
 
             
22.   AI-8314    Discussion and possible action to review and adopt the Webb County Fraud Policy, and any other matters incident. [Requested by Rafael Perez, Auditor]

Issue: The County's external auditors have recommended in their Letter to Management for the County to establish and adopt a formal fraud policy.

Solution: Commissioners Court adopts formal fraud policy.

Result: Webb County will have a formal fraud policy to implement in conjunction with the County's fraud hotline.
  Judge Tijerina stated that item #22 will be brought back.
  Attachments:
  Fraud Policy
 
             
Commissioners Court Administrator
             
23.   AI-8321    Discussion and possible action to cancel the regular scheduled Commissioners Court meeting of December 10, 2018; and any other matters incident thereto. [Requested by Tano E. Tijerina, County Judge]
             
24.   AI-8338    Discussion and possible action to approve a Special Meeting of the Webb County Commissioners Court to be scheduled for December 12, 2018 at 9:00 a.m., and any other matters thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve items #23 and #24 to cancel the regular scheduled meeting of December 10th and reschedule it to December 12th
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)
             
25.   AI-8340    Discussion and possible action to authorize the creation of a formal office or department for the designation of the Webb County Collections Improvement Program (CIP) to carry out the collection of court costs, fees, and fines imposed in criminal cases, and as required by the state Office of Court Administration (OCA).  With additional action to authorize Human Resources department to designate Two (2) current budgeted slots for a director and assistant director with appropriate salary and job description information; and any other matters incident thereto.  Court action may include the designation of current county office space to further implement this program. [Requested by Tano E. Tijerina, Webb County Judge]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to authorize the four positions, the Director at a 24A, Assistant Director at a 23A, and the other two slots to be determined by the committee
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo to speak to the judge regarding the office space
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to bring back item #25
  Vote: 5 - 0 Motion Carried
             
25.   Discussion and possible action to authorize the creation of a formal office or department for the designation of the Webb County Collections Improvement Program (CIP) to carry out the collection of court costs, fees, and fines imposed in criminal cases, and as required by the state Office of Court Administration (OCA). With additional action to authorize Human Resources department to designate Two (2) current budgeted slots for a director and assistant director with appropriate salary and job description information; and any other matters incident thereto. Court action may include the designation of current county office space to further implement this program. [Requested by Tano E. Tijerina, Webb County Judge]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to make sure that it is noted as a budget amendment and to fund those slots from the Operational Payroll
  Vote: 5 - 0 Motion Carried
             
26.   AI-8334    Discussion and possible action to authorize the purchase of replacement computer equipment, printer and software from Dell, SHI, and Toshiba in the amount not to exceed $8,300; and any other matters incident thereto. [Requested By Commissioner Cindy Liendo, Precinct 4] (Operational Reserve account #1001-1130-001-431007-010)

Issue: Department is in need of additional updated computers and printer for their daily operations.

Solution: Replace computer equipment through the funding available in the operational reserve.

Result: Functionally equipped office to run daily operations.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 5 - 0 Motion Carried
             
Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
             
27.   AI-8322    Discussion and possible action to approve the appointment of a director at La Presa Community Center (slot #2889), subject to the availability of payroll funds and and adhering to any and all Wage Plan Policies, effective November 30, 2018.
 
Slot # Title Salary
 
2889  Community Center Director   $38,402.54 -16/A

Issue:  Slot #2889 will become vacant on November 30, 2018.

Solution: Appointment of director at the Community Center

Result: The filling of slot #2889 (after vacancy) will allow the center to continue to function efficiently and effectively.
  Cmr. Gonzalez recommended the appointment of Yolanda Leticia Diaz.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 5 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to go into Executive Session on item #28
  Vote: 5 - 0 Motion Carried
  Attachments:
  job description
 
             
 
(Executive Session 10:45 - 11:07 a.m)
  No action taken.
             
Closed Session/Executive Session
             
28.   AI-8337    Discussion and possible action to conduct a performance review of a Webb County Department Head who is subject to the authority of the Webb County Commissioners Court, to wit:
 
  •  Community Center Director, Slot #2285

Action to be taken by Commissioners Court may include continuation of employment, reassignment and/or modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any other matters incident thereto. [Closed Meeting/Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)] [Requested by Leroy Medford, Commissioners Court Administrator]
  Civil Legal Division, Mr. Nathan Bratton asked the court to defer this matter until this afternoon to do a little more research and come back to the court on this in Executive session.
  Judge Tijerina recessed the regular agenda meeting and opened up the Healthcare Funding District Commission Meeting.
             
 
(Recess 11:07 - 11:11 a.m.)
             
Healthcare Funding District Commission Meeting
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
             
2.   Discussion and possible action to authorize Inter-Governmental Transfer (IGT) contributions payable to the Texas Health and Human Services Commission as required under the Texas Healthcare Transformation and Quality Improvement Program/1115 Waiver for FY 2018-2019 and any other matters incident thereto. The funds for this transfer will come from the tax revenue collected and held in the Local Provider Participation Fund and IGT contributions payments for FY 2018-2019 may be paid out, if necessary, thru December 31, 2019, contingent upon IGT transfer dates and deadlines established by the State of Texas. (Revenue accounts #2001-5110-330300, #2001-5120-330300, #2001-5130-330300, and #2001-5145-330300; Expenditure accounts #2001-5110-001-463903-055, #2001-5120-001-463903-055, #2001-5130-001-463903-055, and #2001-5145-001-463903-055).
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (OUT OF THE COURTROOM)
  Attachments:
  item #2 backup
 
             
3.   Adjourn
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to adjourn the Healthcare Funding District Commission Meeting and reconvene the regular scheduled meeting
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (OUT OF THE COURTROOM)
             
29.   Communications
  No communications were made.
             
 
(Recess 11:11a.m - 1:04 p.m)
             
Human Resources
             
19.   Discussion and possible action to authorize the court to approve changes to the Webb County Personnel Policy, Section 9.01 to allow county employees to donate Sick Leave Hours to another county employee with a catastrophic illness, which shall be defined as a terminal, life-threatening, and/or severe condition or combination of conditions affecting the mental or physical health of the employee that requires the service of a health care practitioner for a prolonged period of time and any other matter incident thereto. Examples of catastrophic illness include, but are not limited to:
  • Strokes with residual paralyzes or weakness;
  • Incapacitating heart attack or stroke;
  • Major surgery such as hysterectomy, mastectomies, heart bypass, prostate;
  • Debilitating cancer;
  • Hepatitis, broken hip, car accident requiring hospitalization,

Issue: The county has employees with catastrophic illnesses that don’t have accrued time (Sick, Annual, and Personal Day). The county also has employees who are not able to accrue time as a result of the Personnel Policy, Section 9.01 Leave and Holidays Definition Full Month: for the purpose of accruals only, means any month where not more than four (4) hours of leave were taken without pay within that calendar month.

Solution: Commissioners Court to approve this item for employee that are in need.

Result: Help the employee through catastrophic illnesses by donating Sick Leave Hours.
  Judge Tijerina stated that item #19 will go back to the Policy Committee.
  Attachments:
  HR item #19 backup
 
             
Budget Officers
             
22.   Discussion and possible action to review and adopt the Webb County Fraud Policy, and any other matters incident. [Requested by Rafael Perez, Auditor]

Issue: The County's external auditors have recommended in their Letter to Management for the County to establish and adopt a formal fraud policy.

Solution: Commissioners Court adopts formal fraud policy.

Result: Webb County will have a formal fraud policy to implement in conjunction with the County's fraud hotline.
  No action taken.

Item #22 will be brought back at a later date.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to go into Executive Session on item #28
  Vote: 5 - 0 Motion Carried
             
 
(Executive Session 1:15 - 1:19 p.m.)
  No action taken.
             
28.   Discussion and possible action to conduct a performance review of a Webb County Department Head who is subject to the authority of the Webb County Commissioners Court, to wit:
  • Community Center Director, Slot #2285

Action to be taken by Commissioners Court may include continuation of employment, reassignment and/or modification of duties, disciplinary action, dismissal or other actions. The Commissioners Court may take such other action as may be necessary to implement its decisions including, but not limited to, appointment of interim department heads and/or permanent appointment of department heads; and any other matters incident thereto. [Closed Meeting/Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071 ((A)(B) Consultation with Attorney) and 551.074 (Personnel Matters)] [Requested by Leroy Medford, Commissioners Court Administrator]
  Civil Legal Division, Mr. Nathan Bratton recommended termination for the employee.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by County Judge Tano E. Tijerina to terminate employee effective immediately
  Vote: 5 - 0 Motion Carried
  Judge Tijerina opened up Webb County Commissioners Court Addendum Item #1.
             
Addendum
             
Honarable Tano E. Tijerina, Webb County Judge
             
1.   Presentation by Hanson Professional Services on the final master plan design for the proposed Webb County Fairgrounds with discussion and possible action to move forward with the execution of the necessary AIA Design documents and further authorize advertising for a construction manager at risk for pre construction and construction of the fairground facilities, and any other matters in incident thereto.
  The following individuals were present and made comments regarding item #1.

1. Onyx Benavides, L.I.F.E Board
2. Joe Villarreal, L.I.F.E President
3. Colleen Rodriguez, Executive Director Crime Stoppers
4. Tracy Hornedo, Princess Pocahontas Counsel
5. Martha Ramirez, Texas A&M AgriLife Extension
6. Sara A. Flores & Brisa Perez Alvarado, Representatives for 4-H
7. Reynaldo Garza, Nixon FFA
8. Jeffrey Puig, WBCA President
  Mr. John Michael from Hanson was in attendance to make a presentation and answer questions regarding the Webb County Fairgrounds Master Plan.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to go out for design documents and further authorize the advertising for a construction manager at risk for pre construction and construction for the fairground facilities and to add the following language in accordance with the Government Code Subchapter F. Section 2269 construction manager at risk
  Vote: 5 - 0 Motion Carried
             
30.   Adjourn
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to adjourn
  Vote: 5 - 0 Motion Carried

    

Level double AA conformance, W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2024 Destiny Software Inc. All Rights Reserved.