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Official Minutes for Webb County
Commissioners Court Meeting

Monday, November 25, 2019 at 9:00 AM
 
Let it be remembered that a special meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Rosaura "Wawi" Tijerina,   Commissioner, Pct. 2
John C. Galo, Commissioner, Pct. 3
Cindy Liendo, Commissioner, Pct. 4
   

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 21st day of November 2019. Present also were Ms. Vanessa Zapata, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
  Roll Call by Ms. Lupita De Los Reyes, Senior Accountant on behalf of the Honorable Margie Ramirez Ibarra, Webb County Clerk.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to excuse Commissioner Jesse Gonzalez
  Vote: 4 - 0 Motion Carried
             
2.   Pledge of Allegiance/Invocation
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
  County Treasurer, Mr. Raul Reyes presented the Recap of Checks, Ratification of Checks, Liability Disbursements of County Payroll, and Actual/ Estimated Requirements for Casa Blanca Golf Course.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve payroll not to exceed $23,000.00
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve the Bills and Payroll
  Vote: 4 - 0 Motion Carried
  County Treasurer, Mr. Raul Reyes presented Treasurers Monthly Report for October 2019.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
  County Auditor, Mr. Rafael Perez presented the Auditor's Monthly Report for October 2019.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve
  Vote: 4 - 0 Motion Carried
  HR Director, Mr. Ernesto Guajardo presented the Wage and Pay Scale Budget Amendments Report.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to adopt the Wage and Pay Scale Budget Amendments by order
  Vote: 4 - 0 Motion Carried
  Risk Management Director, Dr. Pedro Alfaro presented a preliminary report regarding enrollment period to the Commissioners Court.
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
5.   Auditor
             
a.   AI-9884    Discussion and possible action to approve, by Order, a budget amendment (line item transfer) to the Constable Pct. 4 State forfeiture fund by increasing the expenditure budget by $4,302.03;  said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure, Section 111.07075 (Special Budget for Revenue Received after Start of Fiscal Year). [Requested by Harold DeVally, Constable Pct. 4;  Fund #2201-3170-352100 (State Forfeiture)]
 
  Account Name Account Number Amount
From: Fund Balance 2201-259700 $4,302.03
       
To: Fica County Share 2201-3170-001-422000 $1,402.00
  Retirement  County Share 2201-3170-001-423000 $2,223.17
  Workers Compensation 2201-3170-001-426000 $550.29
  Unemployment Tax 2201-3170-001-458000 $126.57

Issue: Funds will be used to pay fringe benefits for 2019-2020 Agreement.

Solution: Submit a budget to the Governing Body that clearly lists and defines the categories of expenditures.

Result: The department can utilize the new proceeds for the official use of this office.
  Attachments:
  BA 01
 
             
b.   AI-9889    Discussion and possible action to ratify by Order, the following budget amendment (line item transfer) by increasing the revenue and expense account in the amount of $10,000 from revenues received from the Urine Analysis Fee account. [Requested by Juvenile Department; Fund 2020]
 
  Acct. Number Acct. Name Request Current End Bal.
From: 2020-2450-341188 Urine Analysis Fee $10,000 $0.0 $10,000
To: 2020-2450-001-432087 Drug Evaluations $10,000 $0.0 $10,000

Issue: Line item transfer is needed to cover current and future expenses.

Solution: Approval of line item transfer will cover expenses.

Result: Funds will be available to cover expenses.
  Attachments:
  BA Form
 
             
c.   AI-9894    Discussion and possible action to approve a budget amendment from funds available by increasing the expenditure budget by $65,000 to the Sheriff's Office State forfeiture fund; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure; and any other matters incident thereto. There is no financial impact to the general fund. [Requested by Martin Cuellar, Webb County Sheriff; Fund #2151]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2151-259700 Fund Balance   $65,000    
To: 2151-3010-001-463701 Support Assistance $10,000 $15,000 $9,900 $24,900
  2151-3010-001-454000-030 Advertising & Awareness $40,000 50,000 15,000 $65,000

Issue: Proceeds under Chapter 59.06 of the Texas Code of Criminal Procedure may be spent after a budget for the expenditure of the proceeds has been submitted to the governing body.

Solution: Submit a budget to the governing body that clearly lists and defines the categories of expenditures.

Result: These funds will be available for official use to meet the needs of the office.
  Attachments:
  BTA backup
 
             
d.   AI-9915    Discussion and possible action to approve, by order, the following budget amendment (line item transfers) within Grant Funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2713]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2713-4070-001-410000 Payroll $26,010 $3,600 $24,850 $21,250
  2713-4070-001-421000 Insurance $10,010 $1,540 $10,010 $8,470
  2713-4070-001-422000 FICA $1,989 $275 $1,901.02 $1,626.02
  2713-4070-001-423000 Retirement $3,250 $434 $3,009.06 $2,575.06
  2713-4070-001-425000 Unemployment $459 $303 $450.95 $147.95
  2713-4070-001-426000 Worker's Comp. $400 $388 $399.42 $11.42
        $6,540    
To: 2713-4070-001-458000 Admin. Travel -0- $1,894 -0- $1,894
  2713-4070-001-460000 Office Supplies -0- $270 -0- $270
  2713-4070-001-460105 Minor Tools & Apparatus -0- $3,851 -0- $3,851
  2713-4070-001-459020 Other Expenses -0- $525 -0- $525
        $6,540    

Issue:  Grant award was issued by the funding agency after the grant performance start date; the grant-funded position had to go through the posting/intake/interview/selection process; and the selected candidate had to go through the pre-employment process.  Consequently, grant funds for salary/fringe benefits were projected to left unused unless a budget adjustment was approved by the funding agency. 

Solution:  A budget adjustment was approved by the funding agency.

Result: With the court’s authorization, grant funds may be effectively and efficiently utilized.
  Attachments:
  BA Form
 
             
6.   Civil Legal Division
             
a.   AI-9907    Discussion and possible action to enter into a one (1) year (September 1, 2019 through August 31, 2020) Participating Entity Services Agreement between Appriss, Inc. and Webb County. The agreement is by and through the State of Texas, Department of Information Resources for products and related services with Appriss, Inc. and will provide appropriate maintenance to the software used with VINE (Victim Information and Notification Everyday Program) at a total cost of Thirty Thousand one Hundred Seventy Dollars ($30,170.32) that will be paid by the Office of The Attorney General. There is no impact to the General Fund, authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff, Account #2712-3010-001-443000-035]
  Attachments:
  Services Agreement - Apriss, Inc. - Executed
  Vine Services Agreement
 
             
b.   AI-9909    Discussion and possible action to enter into a Twelve (12) month (December 04, 2019 through November 30, 2020) Self-Service Storage Rental Agreement between South Meadow Self Storage and Webb County for the Webb County Public Defender for a 10 x 20 Storage Unit (Space number 131) at a cost of ONE HUNDRED FORTY FIVE DOLLARS ($145.00) per month for a total amount of ONE THOUSAND FOUR HUNDRED FIFTY DOLLARS ($1,450.00) paid in advance and receiving two (2) months free rent, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Virginia Aranda, Webb County Public Defender; Account #1001-1130-001-444100 (Space Rental)]
  Attachments:
  Rental Agreement - South Meadow Self Storage - Executed
  Rental Agreement
 
             
c.   AI-9911    Discussion and possible action to authorize the Sheriff to sign the proposal and approve payment to El Manana for Public Service Announcements for the Webb County Sheriff’s Office in the amount of Five Thousand Dollars ($5,000.00). There is no financial impact to the General Fund. [Requested by Sheriff Martin Cuellar, Account #2151-3010-001-454000-030 (State Forfeiture Funds)]
  Attachments:
  El Manana-Proposal
 
             
d.   AI-9913    Discussion and possible action to authorize the Sheriff to sign the proposal and approve and authorize payment to Lider Informativo for Public Safety Announcements for the Webb County Sheriff's Office in the amount of Five Thousand Dollars ($5,000.00). There is no financial impact to the General Fund. [Requested by Sheriff Martin Cuellar, Account #2151-3010-001-454000-030 (State Forfeiture Funds)]
  Attachments:
  Lider Informativo-Proposal
 
             
e.   AI-9914    Discussion and possible action to authorize the Sheriff to sign the proposal and approve and authorize payment to Stereo 91 XHNOE-FM for Public Safety Announcements for the Webb County Sheriff's Office in the amount of Five Thousand Dollars ($5,000.00). There is no financial impact to the General Fund. [Requested by Sheriff Martin Cuellar, Account #2151-3010-001-454000-030 (State Forfeiture Funds)]
  Attachments:
  Proposal-Stereo 91 XHNOE-FM
 
             
f.   AI-9917    Discussion and possible action to enter into a Twelve (12) month (December 1, 2019 through November 30, 2020) Pest Elimination Services agreement between Webb County for Meals on Wheels program and EcoLab for pest elimination services at a monthly Seventy Dollars ($70) and a total amount of Eight Hundred Forty Dollars ($840) and authorizing the County Judge to execute any and all documents, and any other matters incident thereto. This agreement will not have an impact to the General Fund. [Requested by Community Action Agency; Account #2371-5260-521-441205]
  Attachments:
  Ecolab Pest Elimination Service Agreement
  Ecolab Pest Elimination Service Agreement
 
             
7.   Commissioners Court Administrator
             
a.   AI-9910    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 25, 2019:
 
Slot # Title Hourly Rate
 
2290 Administrative Specialist $16.73 - 14/A

Issue: The current administrative specialist has accepted a position with another County department.
 
Solution: Hire and train a new administrative specialist.
 
Result: Commissioners Court will have the support staff necessary for daily office operations.
             
8.   Community Action Agency
             
a.   AI-9883    Discussion and possible action to authorize the Webb County Community Action Agency to enter into annual vendor agreements with Retail Energy Providers (listed below) for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.

List of Retail Energy Providers

G- POWER ENERGY
IGS ENERGY
HP HERITAGE POWER
FRONTIER UTILITIES
TXU ENERGY
ENTRUST ENERGY INC.
AMIGO ENERGY
CPL RETAIL ENERGY
4 CHANCE CUSTOMER CARE
IGS

Issue: The Webb County CAA will enter into an annual vendor agreement with Retail Energy Providers for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).

Solution: These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.

Result: The Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for payment of qualifying low income clients home energy expenses.
  Attachments:
  Agreements Vendor
  G-Power and Heritage Power
 
             
9.   Honorable Rudy Rodriguez, Constable Pct. 1
             
a.   AI-9882    Discussion and possible action to approve a reimbursement agreement between Webb County Constable Precinct 1 and the Organized Crime Drug Enforcement Task Forces program (OCDETF) for an amount no to exceed $18,649.00. The total reimbursement amount covers overtime for investigator assigned to the Drug Enforcement Administration (DEA) Task Force.  The period of performance for this award is October 1, 2019 through September 30, 2020. State Forfeiture funds will be utilized to cover the fringe benefits allocated to the overtime therefore no impact to the General Fund.

Issue: Collaboration between federal, state, and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along Webb County and the Texas.

Solution: Accept federal assistance to continue local participation in Joint Operations under the Organized Crime Drug Enforcement Task Forces Program.

Result: Disruption of organized crime activity along the Texas border and in Webb County.
             
10.   Honorable Harold Devally, Constable Pct. 4
             
a.   AI-9885    Discussion and possible action to approve the reimbursement of expenses incurred in accordance with the Memorandum of Understanding (MOU) with HSI/ICE enforcement Task Force for payment of overtime fringe benefits associated with Constable Harold DeValley's, Pct. 4 for the (2019-2020) fiscal year, Deputy assigned to the HSI/ICE Task Force. HSI/ICE will cover $12,000.00 in overtime from Fund #2603. Also to increase fringe benefits accounts of $2,816.00 by Constable Pct. 4 Federal Forfeiture Fund #2201 to cover fringe benefits.

Issue: Approval from Commissioners Court to provide fringe benefits covered by Constable Pct. 4.

Solution: Approval by Commissioners Court to pay fringe benefits.

Result: Constable Pct. 4 will provide fringe benefits to the designee.
  Attachments:
  MOU/ICE
 
             
11.   Economic Development
             
a.   AI-9903    Discussion and possible action to authorize the Economic Development Department to develop and submit a Fiscal Year 2020 Border Zone Fire Departments (BZFD) Grant application to the Office of the Governor, Public Safety Office: Homeland Security Grants Division for up to $50,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. The purpose of the application is to acquire a removable skid unit for installation on a Webb County Fire Department owned military truck for fire suppression and high water rescue. This application has no impact on the County Fund for the duration of the grant. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Ricardo Rangel, Fire Suppression & EMS Chief]

Issue: As the Webb County Volunteer Fire Department expands to ensure the safety of Webb County residents, so does the demand for additional units or modification of units already in service to meet community needs.

Solution: The acquisition of a removable skid unit for use on a military truck that would aid with fire suppression and rescue.

Result: A safer resilient community and a well-prepared fire department.
             
b.   AI-9919    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 25, 2019.
 
Slot # Title Hourly Rate
 
1508 Program Administrator $18.46 - 16/A

 Issue: The employee that was in slot #1508 was promoted effective 11/25/19.

Solution: Request to fill this vacant slot will allow the department to continue to operate effectively.

Result: The filling of slot #1508 will allow the department to run on a full staff if the court grants approval.
             
12.   Head Start
Disclaimer: All Head Start monies are 100% Federal funds
             
a.   AI-9896    Discussion and possible action to approve the posting and filling of the following Slot:
 
Slot # Title Hourly Rate Pay Periods
2557 Early Head Start Home Visitor $11.37 26
  Attachments:
  EHS Home Visitor
 
             
b.   AI-9899    Discussion and possible action to approve the Head Start Addenda for Personnel Policies and Procedures, Program Governance and Management Procedures, and Roles and Responsibilities of the Governing Body and Procedures describing how the Webb County Commissioners Court and the Policy Council will implement Shared Decision Making. Approval of the addenda includes, but is not limited to: Program Design, Operation, and Planning (Goals and Objectives); Procedures for Electing Policy Council Members; Reimbursement and Participation in Policy Council Activities; Standard of Conduct for Governing Body, Staff, Contractors, and Volunteers; Personnel Policies and decisions regarding employment of all program staff; Criteria for Employment and Dismissal of all Program Staff; Recruitment, Selection, and Enrollment Priorities; Budget Planning Process / Cost Allocation Plan; Selection of Independent Financial Auditors; Procedures for Reviewing Applications for Funding and Amendments; Selection of Service Areas / Delegate Agency; Self-Assessment Process, to include follow-up activities.
  Attachments:
  Personnel Policies and Procedures
  Program Governance
  Roles and Responsibilities
 
             
c.   AI-9898    Discussion and possible action to approve the Policy Council By-laws. The purpose of the Policy Council is to serve as a governing body using shared decision-making process with the Webb County Commissioners Court in all matters relating to the planning and coordination of the Head Start, Early Head Start, and Child Care Partnership programs operated by the Webb County Head Start Program.  The Policy Council serves as the link among public and private organizations, the Grantee, the communities served, and the parents/grandparents/guardians of enrolled children.  The Policy Council will comply with the existing Head Start Program Performance Standards requirements and all Head Start legislation. Any changes in the Head Start Program Performance Standards that will affect the Policy Council By-laws will be brought to the Policy Council for explanation and approval.
  Attachments:
  Policy Council By-laws
 
             
13.   Honorable Salvador Johnson, Justice of the Peace Pct. 3
             
a.   AI-9879    Discussion and possible action to authorize the purchase of six (6) New Dell AIO Computers, software licenses, wireless keyboard & mouse, video adapters and (1) Lexmark XC4140 Printer from Toshiba to be used for Justice of the Peace Pct. 3 Judge Salvador Johnson Sr., pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program DIR-TSO-3763 and DIR-SDD-2503 in the amount of $14,200.00 Fourteen thousand two hundred. [Account #2009-2170-001-460105 (Technology Fund)]

Issue: Department is in need of additional updated computers and printers for their department court operations.

Solution: By using available technology funds, the department can procure computer equipment needed for daily court operations.

Result: Obtained equipment will better the department for all court needs.
             
14.   Planning & Physical Development
             
a.   AI-9916    Discussion and possible action to issue a “Certificate of No-Plat Required” pursuant to Section 232.0015(f), Texas Local Government Code and the provisions of the Webb County Subdivision Regulations Section XVI.1B(2) to a replat of all of tract C-25 and the North ½ of tract C-26, into tract C-25A and tract C-25B of the Botines Subdivision (ID 10094).
  Attachments:
  Re-plat scan
  Re-plat scan
  Re-plat scan
 
             
15.   Pre-Trial Services
             
a.   AI-9881    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 25, 2019:
 
Slot # Title Hourly Rate
 
2695 Judicial Clerk $14.42 - 11/A

Issue: The judicial clerk previously hired for this position resigned effective November 7, 2019.

Solution: Our office has this position available for hire and is looking for possible candidates to fill the slot.

Result: Possible candidates to fulfill the responsibilities of the job.
  Attachments:
  Judicial Clerk
 
             
16.   Purchasing
             
a.   AI-9890    Discussion and possible action to authorize the Purchasing Agent to solicit formal Request for Qualifications (RFQ's) for Architectural Services for the design, preparation of construction documents and construction administration for a new building facility for Constable Pct. 4., in accordance with the Texas Government Code, Chapter 2254, (Professional Services Procurement Act). [2019A Bond Series; 3870-3170-001-74501 Construction in Progress]

Issue: Architectural Services are required to prepare, design and construction documents for this project.

Solution: Authorize the solicitation to secure formal RFQ's from qualified firms.

Result: Proceed with the RFQ solicitation process.
             
b.   AI-9892    Discussion and possible action to authorize the Purchasing Agent to solicit formal Request for Proposals (RFP's) for the construction of a new building facility for Constable Pct. 4., in accordance with the Texas Government Code, Chapter 2269.151 (Contracts for Facilities: Competitive Sealed Proposals). [2019A Bond Series; 3870-3170-001-74501 Construction in Progress]

Issue: Seeking authorization from Commissioners Court to solicit formal RFP's for the construction of a new building facility for Constable Pct. 4.

Solution: Authorize the solicitation to secure formal RFP's from qualified contractors.

Results: RFP solicitation will be published after the completion of the design and construction documents submitted by the contracted architect.
             
c.   AI-9893    Discussion and possible action to authorize the purchase of one (1) Vector License Plate Reader (LPR) Trailer, TraffiData Software and camera from Jenoptik Light & Safety for an amount not to exceed $51,386.96 and to further authorize a discretionary exemption in accordance with the Texas Local Government Code; Section 262.024 (7)(A), sole source. [Accounts #2469-3010-001-470000 (Capital Outlay); #2469-3010-001-443000-035 (Repairs & Maintenance Equipment), 2017 Operation Stonegarden Grant #3075203]

Issue: The Webb County Sheriff's Office will be utilizing federal grant funds to purchase a LPR to gather data from southbound traffic on interstate 35 for investigative purposes.

Solution: Authorize the grant supported equipment in order to provide the Webb County Sheriff's Office with the necessary investigative tools.

Result: Proceed with the grant funded purchase.
  Attachments:
  Jenoptik - single source letter
  Jenoptik-LPR Price Quote
 
             
d.   AI-9900    Discussion and possible action to ratify the approval of the execution of an Elevator Modernization contract for elevator units one (1) & two (2) located at the Justice Center Building between Webb County and Schindler Elevator Corporation (Sourcewell/NJPA Contract #100516-SCH) for an amount not to exceed $242,313.00 in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program; Section 271.101 and Section 271.102 and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [2019A Bond Series; Account #3868-7230-001-443000 (Repairs and Maintenance to Building)]

Issue:  Webb County Commissioners Court authorized the award of Schindler Elevator Corporation to modernize all County elevators on June 24, 2019.  The current priority for modernization include units 1&2 located on the southern end of the Justice Center. These units are utilized by majority of visitors and County employees on a daily basis.

Solution: Approve the execution of the contract to authorize Schindler Elevator to order parts and schedule the modernization of both elevators.

Result: Modernizing the elevators will improve the operation and reliability of the units. Reduce maintenance costs, downtime and improve customer satisfaction on ride quality.
  Attachments:
  MOD for JC #1&2
 
             
e.   AI-9901    Discussion and possible action to ratify the approval of the execution of an Elevator Modernization contract for elevator unit three (3) located at the Justice Center Building between Webb County and Schindler Elevator Corporation(Sourcewell/NJPA Contract #100516-SCH)for an amount not to exceed $138,376.00 in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program; Section 271.101 and Section 271.102 and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [2019A Bond Series; Account #3868-7230-001-443000-255 Repairs and Maintenance to Building]

Issue: Webb County Commissioners Court authorized the selection of Schindler Elevator Corporation to modernize all County elevators. The current priority for modernization includes units 3 located on the northern end of the Justice Center next to the security check point. 

Solution: Approve the execution of the contract to authorize Schindler Elevator to order parts and schedule the modernization of this elevator.

Result: Modernizing the elevator will improve the operation and reliability of the unit. Reduce maintenance costs, downtime and improve customer satisfaction on ride quality.
  Attachments:
  MOD for JC #3
 
             
f.   AI-9902    Discussion and possible action to ratify the approval of the execution of an Elevator Modernization contract for elevator unit one (1) located at the Courthouse Building between Webb County and Schindler Elevator Corporation (Sourcewell/NJPA Contract #100516-SCH) for an amount not to exceed $160,279.00 in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program; Section 271.101 and Section 271.102 and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [2019A Bond Series; Account #3868-7230-001-443000-250 Courthouse - Construction in Progress]

Issue: Webb County Commissioners Court authorized the selection of Schindler Elevator Corporation to modernize all County elevators.  The current priority for modernization includes unit 1 located at the Webb County Courthouse.

Solution: Approve the execution of the contract to authorize Schindler Elevator to order parts and schedule the modernization of this elevator.

Result: Modernizing the elevator will improve the operation and reliability of the unit.  Reduce maintenance costs, downtime and improve customer satisfaction on ride quality.
  Attachments:
  MOD for Courthouse #1
 
             
17.   Risk Management
             
a.   AI-9904    Discussion and possible action to approve the following bond for the newly appointed Associate Judge for Webb County, commencing  October 29, 2019 for a term of One (1) year, according to Texas Estates Code 1201.003 "Judge's Liability"  for the total amount of Two Hundred Fifty Thousand Dollars ($250,000.00) and authoring the County Judge to sign and execute all relevant document.  [Account #1001-1180-001-452001-010 (Bonds & Insurance)]

Name: Leticia L Martinez

Issue: New Bond must be issued in order for Associate Judge to comply with State Statue.

Solution: Approve New Bond

Result: Webb County will in compliance with State Law.
  Budget Officer, Lalo Uribe stated clarification is needed on item # 16.a., 16.b., and 16.d..

Item # 16.a. and 16.b. the account # should read 3870-3170-001-474501
Item #16.d. is missing a sub account and should read 3868-7230-001-443000-255
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve Consent Agenda with clarifications
  Vote: 4 - 0 Motion Carried
  Attachments:
  Bond
 
             
REGULAR AGENDA
             
Honorable Martin Cuellar, Sheriff
             
18.   AI-9878    Discussion and possible action to approve the transfer of the following vehicles in accordance with the Texas Local Government Code, Sub-Chapter D (Disposition of Salvage or Surplus Property); Section 263.152 (4)(B)(C); and any other matters incident thereto:
 
Unit Year Make/Model Vehicle ID Number Recipient
27-189 2011 FORD CROWN VICTORIA POLICE INTERCEPTOR 2FABP7BVXBX107802 WCISD
27-152 2009 FORD CROWN VICTORIA POLICE INTERCEPTOR 2FAHP71V39X135527 City of El Cenzio
27-204 2011 FORD F-150 CREW CAP 4x4 PICK UP TRUCK 1FTFW1EF6BKD22953 City of El Cenizo
27-151 2009 FORD CROWN VICTORIA POLICE INTERCEPTOR 2FAHP71VX9X135525 City of Rio Bravo

Issue:  The Webb County Sheriff's Office seeks to transfer vehicles

Solution:  Seek court authorization to transfer vehicles.

Result:   Vehicles will be transferred.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve the transfer of the vehicles
  Vote: 4 - 0 Motion Carried
             
Human Resources
             
19.   AI-9880    Discussion and possible action to appoint/re-appoint the Civil Service Commissioners, for a Two-year term, commencing January 1, 2020 through December 31, 2022; and any other matters incident thereto.

Issue: Term will expire for the current Commissioners Roberto Santos, Edward Sherwood and Remy Salinas.

Solution: In order for the Civil Service Commissioners to conduct business, a quorum is required.

Result: The appointment or re-appointment of the commissioners will insure smooth and efficiently run Commission, and will provide good continuity for such an important function.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to appoint Mr. Ed Sheerwood as chair
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to re appoint Mr. Robert Santos
  Vote: 4 - 0 Motion Carried
  Commissioner Cindy Liendo will bring a third recommendation for the Civil Service Commissioners for the following Commissioners Court meeting.
             
Public Defender
             
20.   AI-9810    Discussion and possible action to approve the purchase of Two (2) Optiplex 7060 SFF computers with monitors at a cost of Three Thousand One Hundred Forty-Nine Dollars and Seventy-Six Cents ($3,149.76), and Two (2) software licenses at a cost of Eight Hundred Ninety-Eight Dollars and Eighty-Two Cents ($898.82) for a total cost of Four Thousand Forty Eight Dollars and Fifty-Eight Cents ($4,048.58). [Account #001-1130-001-431007-010 Operational Reserve]

Issue: The Public Defender's Office currently has several computers that are out of warranty. At this time, we are requesting the approval to replace a portion of these computers and software at a cost of $4,048.58. 

Solution: Request is being made to approve the purchase of computers and software through the Operational Reserve account.

Result: The approval of the purchase of the computers and software will allow the Public Defender's Office to continue to function efficiently and effectively.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve seven computers not to exceed $15,000.00
  Vote: 4 - 0 Motion Carried
  Budget Officer, Mr. Lalo Uribe stated a clarification was needed on the account number and should read 1001-1130-001-431007-0110.
  Attachments:
  Public Defender
  Computers Quotes
 
             
Purchasing
             
21.   AI-9886    Discussion and possible action to approve the execution of a building lease contract between Webb County and McPherson Plaza, LTD, pursuant to the prior approval and award of sole source lease contract for approximately 3,000 square feet of building space located at 5711 McPherson Road for the purpose of housing the Webb County Sheriff’s Safe Haven program and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto.  [DOJ Grant #2018-FJ-AX-0007; Account #2607-1150-001-444100 (Space Rental OVW Justice for Families Program)]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to table item #21
  Vote: 4 - 0 Motion Carried
             
22.   AI-9888    Discussion and possible action to authorize the purchase of a parking management system from Parking Boxx in an amount totaling $44,422.50 for the property located at 1200 Washington Street. This parking management system will control access to the County’s public parking lot. [2019A Bond Series – Account #3872-7230-001-474501 Construction in Progress]
 
Issue: Commissioners Court authorized the construction of a new parking lot at 1200 Washington St., a parking management system is required in order to charge parking fees as authorized by commissioners court.
 
Solution: Approval of the parking management system will generate revenue for Webb County, monitor usage and provide adequate parking services for the general public.
 
Results: Authorize the Purchasing Agent to proceed with the purchase of the parking management system which includes installation and corresponding software/equipment.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 4 - 0 Motion Carried
  Attachments:
  Price Proposal
 
             
23.   AI-9906    Discussion and possible action to accept the rankings listed below and award Request For Proposals (RFP) 2020-001 (Los Botines Fire station Fence Project) to the highest-ranking company Romo Contractors for the purchase and installation of a 1,740 linear feet of decorative metal fencing at Los Botines Fire station located at San Juan Road and US Highway 83 in accordance with the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General) and to further authorize staff to negotiate a best and final offer with awarded contractor and return to Commissioners Court with a final recommendation for execution of contract. [Account #1001-3140-001-470000 - Fire/EMS Capital Outlay]
 
Company Name 1 2 Total Score Ranking
ABBA Construction LLC 81 6 87 4
Alex Construction Group 86 17 103 3
Rizuma Construction 89 19 108 2
Romo Contractors 95 20 115 1

Issue: Commissioners Court authorized the solicitation of formal RFP’s for Los Botines Fire Station fencing project.

Solution: Approve the highest-ranking contractor.

Result: Proceed with establishing a recommended best and final offer and return to Commissioners Court with recommendation to execute contract.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve the ranking, to award the #1 ranking to Romo Contractors and to use an interest income account
  Vote: 4 - 0 Motion Carried
  Attachments:
  Ind. Contractor Agreement - Romo Contractors LLC - Executed
  pricing proposals
  evaluation summary
 
             
Water Utilities
             
24.   AI-9895    Discussion and possible action to approve Change Order No.1 for SAL Construction Company, LLC. In the amount not to exceed $6,305.00 as an addition to the original award amount of $120,504.00 approved by Commissioners Court on October 9, 2018, Item 10e for El Cenizo Control Valve Improvement Project, pursuant to Section 262.031 of the Texas Local Government Code, Changes in Plans and Specifications, and any other matters incident thereto. [Construction-in-Progress/Requested by Tomas Sanchez Jr. Webb County Utilities Department Interim Director; Funding Source Water Utilities 2016 Bond #7220-001-474501]
 
Issue: Existing Pipe Depth at Interconnection Points requires Additional Fittings and an Air Release Valve.
 
Solution: Award Change Order to sole proposer so that project can be finished up as the Existing Pipe Interconnections were not aligned.
 
Result: The El Cenizo Control Valve Improvement Project will be finalized.
  Budget Officer, Mr. Lalo Uribe stated a clarification was needed on account number and should read as 7220-7270-001-474501
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve as amended
  Vote: 4 - 0 Motion Carried
  Attachments:
  MOV Change Order
 
             
Honorable Harold Devally, Constable Pct. 4
             
25.   AI-9891    Discussion and possible action to approve the continued payment of overtime and fringe benefits of the grant funded State and Local Overtime and Authorized Expense/Strategic Initiative Program under the Organized Crime Drug Enforcement Task Forces for Thirty (30) days, until receipt of the agreement with the signature by the Organized Crime Drug Enforcement Task Force (OCDETF) or his designee. Webb County has already been notified of said agreement and returned ot to OCDETF with the required signature by the authorized official for Webb County, the Webb County Judge, in reference to this agreement. OCDETF will cover $18,343.00 in overtime from Fund Source 2602.  Also to increase fringe benefits accounts of $4,304.00 by Constable Pct. 4 Federal Forfeiture Fund #2201 to cover fringe benefits. State Forfeiture funds will be utilized to cover the fringe benefits allocated to the overtime therefore no impact to the General Fund.

Issue: Approval from Commissioners Court to continue providing fringe benefits covered by the Constable Pct. 4.

Solution: Approval by Commissioners Court.

Result: Constable Pct. 4 continue providing fringe benefits to the designee.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve  
  Vote: 4 - 0 Motion Carried
             
Honorable Cindy Liendo, Webb County Commissioner Pct. 4
             
26.   AI-9905    Discussion and possible action to appoint Viridiana Fernandez to the board of the Webb County-City of Laredo Regional Mobility Authority (RMA) representing Pct. 4; and any other matters incident thereto.

Issue: The position is currently vacant

Solution: Appoint an individual to represent precinct 4 on RMA board.

Result: Continued representation for the precinct 4
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to move up item #28
  Vote: 4 - 0 Motion Carried
             
Presentations
             
28.   AI-9918    Recognition and presentation of plaque to Judge Victor Villarreal for being recognized by the Texas Supreme Court Chief Justice Nathan Hecht and the Texas Judicial Council (TJC) as a Judicial Center of Excellence. [Requested by Tano E. Tijerina, County Judge] [Co-Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
  The Commissioners Court presented a plaque to Judge Victor Villarreal and staff for being recognized by the Texas Supreme Court Chief Justice Nathan Hecht and the Texas Judicial Council as a Judicial Center of Excellence.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to add the County Court at Law #2 staff names and the Commissioners Court names to the plaque
  Vote: 4 - 0 Motion Carried
             
Closed Session/Executive Session
             
27.   AI-9908    Status report by Ms. Melissa Morales Fletcher (retained outside legal counsel) regarding Cause No. 2018CVI001385 D4, styled Ricardo “Rick” Manuel Romo vs. Webb County, Texas and Marco Montemayor, Individually; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending litigation)] [Requested by Civil Legal Division.]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to go into Executive Session
  Vote: 4 - 0 Motion Carried
             
 
(Executive Session 10:19 - 10:45 a.m.)
  No action was taken.

Civil Legal Division, Mr. Ramon Villafranca recommended to the court to approve the recommendations made by outside legal counsel Melissa Fletcher.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve with the monetary and the deadlines
  Vote: 4 - 0 Motion Carried
             
29.   Communications
  Judge Tano Tijerina read communications on behalf of the Commissioners Court.
             
30.   Adjourn
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to adjourn
  Vote: 4 - 0 Motion Carried

    

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