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Official Minutes for Webb County
Commissioners Court Meeting

Monday, March 11, 2019 at 9:00 AM
 
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Jesse Gonzalez,     Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,   Commissioner, Pct. 2
John C. Galo, Commissioner, Pct. 3
Cindy Liendo, Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 8th day of March 2019. Present also were Ms. Kassandra L. Cavazos, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
             
2.   Pledge of Allegiance/Invocation
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management); and any other matters incident thereto.
  County Treasurer, Mr. Raul Reyes presented the Recap of Checks, Ratification of Checks, Liability Disbursements of County Payroll, and the Actual/Estimated Requirements for Casa Blanca Golf Course.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
  HR Director, Mr. Ernesto Guajardo presented the Wage and Pay Scale Budget Amendment Report and Liability Disbursements of County Payroll.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve the Wage and Pay Scale Budget amendments by order
  Vote: 5 - 0 Motion Carried
  Risk Management, Dr. Pedro Alfaro provided the court with a presentation regarding upcoming trainings, meetings, insurance renewals and provided an update regarding the Safety Officer.

 
  Attachments:
  RATIFICATION OF PAYROLL 3-08-19
  RECAP OF CHECKS
 
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
5.   Auditor
             
a.   AI-8664    Discussion and possible action to ratify, by order, a budget amendment of $5,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (DOJ - Federal Forfeiture)]
 
  Account Name Account Number Amount
From: Fund Balance Unreserved Undesignated 2162-259700 $5,000
       
To: Minor Tools & Apparatus 2162-2260-001-460105 $2,000
To: Repairs & Maintenance - Vehicles 2162-2260-001-443000-075 $3,000

Issue: New equitable shared funds have been been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds. 


Result: The District Attorney's Office will add the new proceeds to its current budget to be utilize for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines.
  Attachments:
  BA Form
 
             
b.   AI-8665    Discussion and possible action to ratify, by Order, a budget amendment of $5,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Treasury Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2163 (Treasury - Federal Forfeiture)]
 
  Account Name Account Number Amount
From: Fund Balance Unreserved Undesignated 2163-259700 $5,000
       
To: Professional Services 2163-2260-001-432001 $2,000
To: Materials & Supplies 2163-2260-001-461000 $3,000

Issue: New equitable shared funds have been been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds. 

Result: The District Attorney's Office will add the new proceeds to its current budget to be utilize for law enforcement purposes in accordance with the Department of the Treasury Equitable Sharing Guidelines.
  Attachments:
  BA Form
 
             
c.   AI-8666    Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $5,000; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2160-2260]
 
  Account Name Account Number Amount
From: Fund Balance Unreserved Undesignated 2160-259700 $5,000
       
To: Minor Tools & Apparatus 2160-2260-001-460105 $4,000
To: Administrative Travel 2160-2260-001-458000 $1,000

Issue: New proceeds under Chapter 59.06 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.



Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  BA Form
 
             
d.   AI-8667    Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $5,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
 
  Account Name Account Number Amount
From: Fund Balance Unreserved Undesignated 2161-259700 $5,000
       
To: Books & Subscriptions 2161-2260-001-464005 $2,500
To: Repairs & Maint. - Vehicles 2161-2260-001-443000-075 $2,500

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  BA Form
 
             
g.   AI-8646    Discussion and possible action to approve payment to United Independent School District (UISD) as part of services provided by school attendance officers to serve as Juvenile J.P. Court Coordinators for truancy duties for years 2016 and 2017 for a total amount of $72,071.00 (Seventy Two Thousand Seventy One Dollars); and any other matters incident thereto. [Fund #2014 (Juvenile Case Manager Fund)]

Issue: UISD submitted invoices for services provided under Juvenile Case Manager Fund for years 2016 and 2017, for Justice of the Peace Precinct 4 Invoice #1079 for $46,320 and Precinct 2 Place 1 Invoice #1080 for $25,751.

Solution: Obtain Court approval to release payment to UISD for services provided under Juvenile Case Manager Fund program.

Result: UISD invoices will be processed for payment.
  Attachments:
  JP Courts Juvenile Coor. Invoices
 
             
h.   AI-8647    Discussion and possible action to approve, by Order, the following grant budget amendment(s) (line item transfer) within Grant funds; and any other matters incident thereto. [Requested by Aliza Oliveros, Head Start Director]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2367-5190-531-461000 Marerials & Supplies $25,000 $2,000 $21,812.80 $19,812.80
To: 2367-5190-531-443000-035 Repairs/Maint. Equip. $1,000 $2,000 $16.84 $2,016.84

Issue: Funds are needed in the equipment repair and maintenance line item. 

Solution: Approve line item transfer request.

Result: Funds will be available in the  equipment repair and maintenance line item.
  Attachments:
  BA Feb 2019 B
 
             
i.   AI-8649    Discussion and possible action to approve, by Order, the following grant budget amendment (line item transfer) within Grant funds; and any other matters incident thereto. [Requested by Aliza Oliveros, Head Start Director]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2357-5230-531-456201 College Tuition $9,000 $1,075 $9,000 $7,925
To: 2357-5230-531-456110 CDA/Renewal $1,000 $1,075 $758 $1,833

Issue: Funds are needed in the Child Development Associate and Renewal line item.

Solution: Approve line item transfer request. 

Result: Funds will be available in the Child Development Associate and Renewal line item.
  Attachments:
  BA Feb 2019 A
 
             
j.   AI-8669    Discussion and possible action to approve, by Order, the following Budget Amendment (line item transfer) within Grant Funds to cover budget balances for the Texas Department of Agriculture 7216115; This action will not have an impact on the County General Fund. [Requested by James Flores, Economic Development Director]
 
  Acct. Number Acct. Name Amount
From: 3527-1150-001-422000 FICA $464.51
  3527-1150-001-426000 Worker's Comp. $1,739.36
  3527-1150-001-425000 Unemployment $2,406.71
  3527-1150-001-454000 Advertising $1,000.00
  3527-1150-001-461000 Materials & Supplies $0.69
    Total $5,601.27
       
To: 3527-1150-001-410000 Payroll $4,193.31
  3527-1150-001-423000 Retire $651.23
  3527-1150-001-421000 Insurance $756.73
    Total $5,601.27

Issue: Funds must be carried over from accounts listed to ensure there are sufficient funds for remainder of the fiscal year.

Solution: By Commissioners Court approval, accounts will have funds to cover until end of fiscal year.

Result: With funds available, the department will be able to cover expenses for project.
  Attachments:
  Suplemental Budget Form
 
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
6.   Budget Officers
             
a.   AI-8677    Discussion and possible action to approve distribution of funds to United Independent School District, Laredo Independent School District and Webb Consolidated School District; and any other matters incident thereto. [Available Permanent School Funds]
 
% GL Account School Fund 5100 Fund 5200 Total
34.4% 480001 L.I.S.D. $665.15 $934,867.32 $935,532.47
65.2% 480002 U.I.S.D $1,260.69 $1,771,899.69 $1,773,160.38
0.4% 480003 Webb C.I.S.D $7.73 $10,870.55 $10,878.28
             
b.   AI-8673    Discussion and possible action to approve the following budget amendment (line item transfer) for the distribution of funds to United Independent School District, Laredo Independent School District and Webb Consolidated School District from the reserve fund balance of the Webb County School Lands that is to be distributed on a Scholastic Basis; and any other matters incident thereto. [Available Permanent School Funds]
 
Acct. Number Acct. Name Adopted Request Current End Bal.
5100-8010-001-480001 L.I.S.D $236 $429.15 $236 $665.15
5100-8010-001-480002 U.I.S.D $0 $1260.69 $0 $1260.69
5100-8010-001-480003 Webb Consolidated $0 $7.73 $0 $7.73
5200-8010-001-480001 L.I.S.D. $400,000 $534,867.32 $400,000 $934,867.32
5200-8010-001-480002 U.I.S.D $600,000 $1,171,899.69 $600,000 $1,771,899.69
5200-8010-001-480003 Webb Consolidated $0 $10,870.55 $0 $10,870.55

Issue: The original budget for these accounts were adopted with an estimated amount before the final numbers were provided by each school district.

Solution: The budget adjustment will provide accurate amounts in each account for the general request for payment.

Result: The disbursements of funds will be processed.
             
7.   Civil Legal Division
             
a.   AI-8640    Discussion and possible action to authorize Webb County to execute an Order of Acceptance for the dedication of the following Six (6) Roadway Right-of-Way and Public Utility Easements as follows; One (1) Roadway Right-of-Way and Public Utility Easement out of Ranchitos Los Fresnos Subdivision, Three (3) Roadway Right-of-Way and Utility Easements out of Ranchitos Los Arcos Subdivision, and Two (2) Roadway Right-of-Way and Utility Easements out of Ranchitos Los Mesquites Subdivision; for the purpose of acquiring these necessary easements by Webb County in order to perform road maintenance and improvements and to facilitate transportation needs for residents including emergency medical services and school bus pickups for students, and to authorize the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Luis Perez-Garcia, P.E.-Webb County Engineer]
 
Ranchitos Los Fresnos Subdivision  
Property Grantor's
Lot 109 Oscar Antonio Maldonado
Ranchitos Los Arcos Subdivision  
Property Grantor's
Lot 52 Antonio Salinas Jr. & wf. Yolanda Salinas
Lot 53 Cristian T. Villar & Tomas Villar Navarro
Lot 63 Pedro Santander
Ranchitos Los Mesquites Subdivision  
Property Grantor's
Lot 47 Maria De La Luz Estrada
Lot 49 Jose T. Estrada & wf. Soledad Estrada
  Attachments:
  R.O.W. ORDER ACCEPTANCE
 
             
b.   AI-8638    Discussion and possible action to approve a One (1) year manufacture warranty extension for the Webb County Sheriff’s Office Strongwatch Freedom on the Move (FOTM) system in the amount of Nineteen Thousand Dollars ($19,000.00). Said equipment is the sole patented and proprietary equipment of Freedom Surveillance, LLC and cannot be obtained from any other source and therefore qualifies as a discretionary purchase pursuant to Texas Local Government Code Sec. 262.024 (7); and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto.  [Account #2469-3010-001-443000-077]


Issue: Strongwatch FOTM (Freedom on the Move) is a complex mobile scope truck. This is for border interdiction operations and scene security/crowd control-over-watch. Preventive Maintenance includes lubrication of pneumatic system, moving parts on skid plate, and all of the electronic /software updates needed to keep system running properly.

Solution: Purchase of extension warranty and preventive maintenance so that there is an uninterrupted use of the asset as well as securing the service and warranty at a lower rate that the ON CALL Rate.

Result: Strongwatch Freedom on the Move (FOTM) system will have coverage for all issues that arise out of the asset, pneumatic system, computer systems, and imaging system. As well as preventive maintenance scheduling to keep the system in order. Strongwatch is a sole source provider for the service and repair of their patented and proprietary systems.
  Attachments:
  Warranty Extension - Freedom Serveillance, LLC - Executed
  Strong Watch Thermal Camera System
 
             
c.   AI-8679    Discussion and possible action to approve Amendment #1 to the Subscription Agreement between Webb County and Tyler Technologies, Inc. that was effective December 18, 2015 to add Payroll and Human Resources software at a cost of Twenty Five Thousand Five Hundred Ten Dollars ($25,510.00) and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director; Account #3015-1280-001-470000 (Capital Outlay)]
  Attachments:
  Subscription Agreement - Tyler Technologies, Inc. - Executed
  Subscription Amendment
 
             
8.   Honorable Cindy Liendo, Webb County Commissioner Pct. 4
             
a.   AI-8675    Discussion and possible action to authorize the submission of a Governmental Entity Request for Exemption from Child Care Licensing Regulations to the Texas Health and Human Services Department for the following community centers, and any other matters incident thereto.

Fred & Anita Bruni Community Center
Fernando Salinas Community Center
Ladrillito Activity Center

Issue: The precinct 4 community centers will be providing a year-round Kids Café program. The center is required to request an exemption from a childcare licensing agreement.

Solution: Authorize exemption request from the childcare licensing regulation.

Result: Compliance with state agency requirements.
             
9.   Casa Blanca Golf Course
             
a.   AI-8681    Discussion and possible action to authorize the Purchasing Agent to seek competitive leasing rates for Three (3) haulers and return to Commissioners Court with a final recommendation on monthly rates, length of lease term and any other stipulations required by a long term lease agreement for the Casa Blanca Golf Course Operation.
 
Issue: The maintenance department is currently using golf carts to preform these duties.
 
Solution: Lease three new hauler units.
 
Result: More efficient maintenance functions and avoids wear and tear on the carts being used for an unintended purpose.
             
b.   AI-8682    Discussion and possible action to authorize the Purchasing Agent to secure competitive quotes to purchase a range ball picking device for the driving range at Casa Blanca Golf Course in an amount not to exceed $3,000.00 in accordance with the Webb County Purchasing Policy. [Account #7110-6040-001-474501 (Casa Blanca Golf Course Series 2013 Bond)].

Issue: The current range picker is owned by the prior operator and in any event is in poor condition, which will cause balls not to be picked up, and/or balls to be damaged.

Solution: Utilizing bond monies available to improve the golf course as originally intended.

Results: Allow range balls to be picked properly without damage to the golf balls.
             
c.   AI-8684    Discussion and possible action to authorize the Purchasing Agent to secure competitive quotes to build an artificial teeing area on the 4th hole to convert the hole temporarily to a par 3 from a par 5 and reducing the golf course par from 72 to 70 (acceptable). The 4th fairway is not playable and while we will test different solutions during the growing season, we believe salt content will make growing turf difficult at best. The amount requested is not to exceed $5,000.00 in accordance with the Webb County Purchasing Policy. [Account #7110-6040-001-474501 (Casa Blanca Golf Course Series 2013 Bond)]

Issue: 4th Fairway is unplayable.

Solution: Utilizing bond monies available to improve the golf course as originally intended.

Results: A playable 4th hole.
             
10.   Community Action Agency
             
a.   AI-8651    Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual agreement with the Neighbor-to-Neighbor Program, by Order  effective as of January 1, 2019, and shall continue in effect for an initial term through December 31st., 2019 by and between Direct Energy, LP (Direct Energy), CPL Retail Energy, LP (CPL Retail Energy) WTU Retail Energy, LP (Bounce Energy) (together  the REP's)  and Webb County Community Action Agency (The Administering Agency). The purpose of the Agreement; known as Neighbor -to-Neighbor under the REPs to be used by the Administering Agency for payment of the Electric Home Energy Expenses. [Fund #2924-5170-521-441210]

Issue: Webb County Community Action Agency will enter into an annual agreement with the Neighbor to Neighbor Program.

Solution: The Neighbor to Neighbor Program will provide funding to the Retail Energy Providers low income clients pay their electric home energy expenses.

Result: Qualifying recipients will receive payment for their home energy expense for up to $700.00 per year per household.
  Attachments:
  Agreement
 
             
11.   Economic Development
             
a.   AI-8655    Discussion and possible action to submit Federal application 5311- 2019- WEBB CO- 00073 for Webb County Community Action Agency to the State of Texas through eGrants (TxDOT website), in the amount of TWO HUNDRED EIGHTY TWO THOUSAND THREE HUNDRED TWENTY THREE DOLLARS ($282,323.00) with a County Match of 10% in the amount of TWENTY EIGHT THOUSAND TWO HUNDRED THIRTY TWO DOLLARS ($28,232.00) acting through the Texas Department of Transportation wherein Webb County El Aguila Rural Transit will be applying by meeting desired deadlines.  All required documentation has been submitted to the Economic Development Department for review and were found to be in compliance with Single Point of Contact (SPOC) policy. [Requested by Robert Martinez, CAA El Aguila Rural Transit Manager; Account #2661- 5150- 337800 (Revenue Matching Funds)]
 
Issue: El Aguila is a grant funded agency.

Solution: Application for Federal funds will benefit both administrative and operations expenses and allow continued transportation service to the rural areas of Webb County.

Result: Continuation of services throughout the rural areas of Webb County.
  Attachments:
  Letter of Intent to Apply
 
             
b.   AI-8663    Discussion and possible action to authorize the acceptance of grant award from the Office of the Governor (OOG), Grant Number 3636701, titled Youth Village Equipment Enhancement Project, in the amount of Seventeen Thousand Nine Hundred Twenty-seven ($17,927.00) dollars, for the purchase of a fingerprint card reader, and authorizing the County Judge to sign all relevant documents, and all other matters incident thereto. There is no match required. All documents were sent to the Economic Development Department for review and were found to be in compliance with Single Point of Contact (SPOC) policy.  [Requested by Melissa Mojica, Juvenile Probation Department Director]

Issue:  The Webb County Youth Village submitted a grant application to the Criminal Justice Division for the purchase of a fingerprint card reader.  The current machine can no longer be covered by maintenance agreement and cannot be updated.  The Notice of Award activation was received from the Office of the Governor on February 21, 2019.  The Webb County Youth Village is respectfully requesting that the Commissioners Court approve and finalize the award.

Solution:  The Commissioner's Court approving the accepting of the OOC Grant Award for Grant Number 3636701 will allow for the purchase of a Touchprint Fingerprint Card Reader.  All offenders referred to the Youth Village will be fingerprinted and their offense registered in the DPS database.
  Attachments:
  Grant Activation Notice
 
             
c.   AI-8637    Discussion and possible action to authorize the submission of a Fiscal Year 2020 Local Border Security Program (FY 20 LBSP) grant application as developed, written, and submitted by the Webb County Sheriff’s Office to the Office of the Homeland Security Grants Division (HSGD) in the amount estimated between $150,000 - $200,000 for peace officers' overtime and applicable fringe benefits to provide enhanced border security in the Laredo/Webb County area, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require a match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: The State of Texas recognizes that border communities face urgent security challenges caused by increased activity from transnational organized criminal syndicates and their allies that are intensified by the fluidity of border crossings, heavy commercial activity, and interdependence of the international border communities’ economies. These socio-economic pressures place increased demands on law enforcement services and intensify the need for augmented public safety resources.

Solution: Grant application to provide enhanced border security in Laredo/Webb County in order to fulfill State of Texas local border security program objectives, including overtime (OT) resources to suppress, deter, and reduce border-related criminal activity in Texas.


Result: Enhanced/increased patrol and investigative capacity for certified peace officers working at the Webb County Sheriff’s Office.
             
d.   AI-8639    Discussion and possible action to accept a Fiscal Year (FY) 2018 Justice Assistance Grant (JAG) grant award from the Department of Justice as prepared, written, coordinated by the Webb County Sheriff’s Office in conjunction with the City of Laredo in the amount of $36,374; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. This grant does not require any type of match, and, thus, has no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Sheriff]
 
Issue:  Supplemental equipment, contractual services, training/travel, and supplies will allow the Webb County Sheriff’s Office to provide better and more enhanced law enforcement services.
 
Solution:  Grant award to provide supplemental equipment, contractual services, training/travel, and supplies for the Webb County Sheriff’s Office.  
 
Result:  The Webb County Sheriff’s Office and its staff will be equipped with needed new, updated technology, equipment, training/travel, contractual services, and supplies.
             
e.   AI-8641    Discussion and possible action to accept an award in the amount of $3,713.00 from FEMA 2019 Emergency Food & Shelter Program Phase #35 and authorizing the County Judge to sign all relevant documents. Webb County Community Action Agency will utilize these funds for Emergency Food Services. There is no County Match and will not have impact on the County's General Fund. Dates of grant June 8, 2018 through May 31, 2019.  [Fund #2473-5170-521-441211]

Issue: The Emergency Food & Shelter Program Phase #35 will award $3,713.00 to the Webb County CAA for Emergency Food Services.

Solution: Place the agenda item in order to obtain Commissioner's Court approval to accept award in the amount of $3,713.00.

Result: This would allow Webb County Community Action Agency to assist 500 eligible Webb County constituents with food.
  Attachments:
  Fema application
 
             
f.   AI-8662    Discussion and possible action to authorize the Economic Development Department to develop and submit a Fiscal Year 2018 Staffing for Adequate Fire and Emergency Response (SAFER) Grant Recruitment and Retention application to the U.S. Department of Homeland Security for up to $400,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. The purpose of the application is to increase the number of trained and certified volunteer firefighters that assist Webb County Volunteer Fire Department daily.  This application has no impact on the County Fund for the duration of the grant.  All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County  Single Point of Contact (SPOC) procedures. [Requested by Ricardo A. Rangel, Fire Suppression & EMS Services Chief]

Issue: As the Webb County Volunteer Fire Department expands to ensure the safety of Webb County residents, so does the demand for volunteer firefighting personnel.

Solution: The acquisition of grant funds to provide training and incentives to volunteer personnel.

Result: Increase in available trained firefighting personnel ready to assist the community.
             
13.   Human Resources
             
a.   AI-8653    Discussion and possible action to approve a renewal agreement with GovernmentJobs.com. Inc., for the continued provision of online services of job announcements, job descriptions employment applications, etc. for the term of March 2019 to September 2019, to approve payment not to exceed $10,845.44 and authorizing the Judge to sign any relevant documents. [Account #1001-1230-001-443000-110 (Repairs and Maintenance Software)]
  Attachments:
  Renewal Form - Goverment Jobs.com -Executed
  NEOGOV
  NEOGOv
 
             
14.   Purchasing
             
a.   AI-8668    Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
 
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
 
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.

Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments.
  Attachments:
  Disposal List 03-11-19
 
             
15.   Risk Management
             
a.   AI-8661    Discussion and possible action to approve the transfer of a 2012 Ford F-250 VIN #IFT7W2A62CEA07678 from Constable Pct. 3 to Risk Management. The Constable is no longer using said truck and has no use for it. All law enforcement equipment and decals have been removed from the vehicle.

Issue: The Risk Management Department has expressed the need for a vehicle so that the Safety Coordinator can do his job more effectively.

Solution: Acquiring an additional unit would allow staff to respond to multiple incidents and daily functions of the office.

Result: The Safety Coordinator will be out conducting more field inspection and follow ups making sure Webb County employees are working safely.  There would be no additional cost to the county.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve Consent Agenda items other than items #5.e., #5.f., and #12
  Vote: 5 - 0 Motion Carried
             
5.   Auditor
             
e.   AI-8660    Discussion and possible action to approve a budget amendment by increasing revenues and expenditures in the amount of $300,000.00 for new revenues (carryover amount) received for the Engineering Department's Fund No. 3721 CBI Hachar Road Extension. This is required by court policy but does not impact the grant; and, therefore, does not require notification to/approval by the funding agency in accordance with Texas Local Government Code Section 111.07075.  (Special Budget for Revenue Received after Start of Fiscal Year). The Financial information has been certified by the Auditor's office; and any other matters incident thereto. [Requested by Luis Perez-Garcia, Engineer]
 
Account Number Account Name Carried Over Budget
3721-7230-330300 Grant Revenue $240,000
3721-7230-337200 Revenue from Webb $60,000
    $300,000
     
3721-7230-001-432001 Professional Services $300,000

Issue:  This grant funding is available until September 30, 2018.  Newly implemented procedures require year end balances to be carried over and entered in the system in order to continue the availability of these grant funds during the new fiscal year.

Solution:  In order to carry over grant funds, this carry over agenda item must be approved by the court.

Result:  Approval of this agenda item for the continued availability of these grant funds.
  Attachments:
  BUDGET FORM
 
             
f.   AI-8601    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Commissary Account fund #2022. [Requested by Martin Cuellar, Sheriff]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2022-4100-001-432001 Professional Services $5,000 $4,800 $5,000 $200
To: 2022-4100-001-461000 Material & Supplies $35,000 $4,800 $22,159.17 $26,959.17

Issue: Funds are needed under Material & Supplies to cover pending purchases. 

Solution: A transfer is required from another budget category within same fund.

Result: There will be sufficient funds under Material & Supplies to proceed with pending purchase and any future expenditures.
  Attachments:
  Fund 2022
 
             
12.   Fire Suppression & EMS Services
             
a.   AI-8650    Discussion and possible action to approve the following budget amendment (line item transfer); and any other matters incident thereto. This budget line item transfer is for a cash match for the 1st year of the FY 2017 Staffing for Adequate Fire and Emergency Response (SAFER) grant (Award No. EMW-2017-FH-00590) in the amount of $173,189.00, with a performance period of February 28, 2019 through February 27, 2022. 
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3140-001-412000 Part-Time $1,450,000 $173,189 $949,688.68 $776,499.68
To: 1001-1160-001-463903-075 Federal Matching Fire EMS $0.00 $173,189 $0.00 $173,189.00

Issue: Webb County Volunteer Fire Department was awarded the SAFER grant with the stipulation of yearly cash match funding for the performance period.  

Solution: Transfer 3140 department funds to fulfill this grant requirement.

Result: Federal funding of payroll for firefighters.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve items #5.e., #5.f., and #12 and to do a one time waiver of our internal rule because they are not supposed to be doing line item transfers before April 1st
  Vote: 5 - 0 Motion Carried
  Attachments:
  Auditors Email
  SAFER Acceptance Agenda Item
 
             
REGULAR AGENDA
             
Honorable Oscar Hale, 406th District Court Judge
             
16.   AI-8680    Discussion and possible action to authorize the Purchasing Agent to secure competitive quotes, in accordance with the Webb County Purchasing Rules and Regulations, for the purchase and installation of a new audio/video equipment system, including microphones, speakers, monitors, displays, outlets and any other required accessories in an amount not to exceed $45,000.00 for the 406th Judicial District Court. [Account #1001-1130-001-431007-010 (Operational Reserve)]
 
Issue: The 406th District Court courtroom needs new audio/video equipment. The television/monitor located in the courtroom abruptly stopped functioning on October 30, 2018. IT determined that it is beyond repair. The television/monitor had been in operation for more than eight (8) years.  The microphones are currently operating, but in a poor condition.  
 
Solution: Authorize the Purchasing Agent to obtain competitive quotes to secure best price and best value to replace the entire audio/video equipment in the courtroom.
 
Result: A new audio/video equipment in the courtroom will improve the presentation of evidence and recordings of testimony during contested hearings and during trials in civil and criminal cases and the court will run efficiently and effectively.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve the item except we are going to temporarily use the money from the Operational Reserve to be reimbursed by the upcoming bond series
  Vote: 5 - 0 Motion Carried
             
Honorable Salvador Johnson, Justice of the Peace Pct. 3
             
17.   AI-8644    Discussion and possible action to authorize the Purchasing Agent to secure competitive quotes and the purchase of a security camera surveillance system for Justice of the Peace, Precinct 3 in an amount not to exceed $6,300.00 in accordance with the Webb County Purchasing Policy. [Requested by Salvador Johnson, Justice of the Peace, Pct. 3; Account #1001-1130-001-431007-010 (Operational Reserve Account)]

Issue: Currently the JP, Pct. 3 office has no security camera system in place.

Solution: Security system is recommended to provide security surveillance and digital recording during and after hours of operation and new inventory control facility.

Result: The installation of this necessary equipment will secure facilities and will deter of any potential theft.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the security cameras
  Vote: 5 - 0 Motion Carried
             
Emergency Management
             
18.   AI-8654    Discussion and possible action to approve the transfer of a satellite phone from the Emergency Management Department, 3120 to the Medical Examiner’s Office, Department 3100.  Phone and card were made available through the Hospital Preparedness Program (HPP)/Coastal Bend Regional Advisory Council (CBRAC) in order to meet program capabilities, and ensure the availability of emergency communications with needed resources. Future plan minutes must be purchased by department receiving satellite phone.
 
Item: Iridium Extreme Satellite Phone / Iridium SIM Card (Prepaid Emergency Plan)
Model: 9575
Serial: 300215060017870
Webb County Tag: 5811
 
Issue: Poor rural communications amongst first responders / emergency entities.

Solution: Transfer of satellite phone to Medical Examiner with card to improve communications when emergency needs arise.

Result: Efficient information gathering for improved situational awareness.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 5 - 0 Motion Carried
             
Engineer
             
19.   AI-8678    Discussion and possible action to approve the Local Government to perform, or cause to be performed, a Resolution for a Memorial Highway Designation for Lance Corporal Juan R. Rodriguez Memorial Highway. This highway designation would be for the Cuatro Vientos Road (Loop 20) beginning from State Highway 359 and ending at Mangana Hein Road.  Texas Transportation Code, Chapter 225.002, provides for the memorial designation of roadways on the state highway system.  Subchapter A of that chapter authorizes local governmental units, if approved by the Texas Department of Transportation (the Department), to assign a memorial designation to a part of the state highway system; and authorizing the County Judge to execute all relevant documents. [Requested by Jesse Gonzalez, Commissioner Pct. 1]

Issue:  A Memorial Highway Designation is being requested to the Texas Department of Transportation for Lance Corporal Juan R. Rodriguez by Commissioner Jesse Gonzalez, Precinct 1.

Solution:  Webb Count to support the memorial designation of Cuatro Vientos Road/Loop 20, between State Highway 359 and Mangana Hein Road, as Lance Corporal Juan R. Rodriguez Memorial Highway.

Result:  The Lance Corporal Juan R. Rodriguez Memorial Highway.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 5 - 0 Motion Carried
             
Budget Officers
             
20.   AI-8685    Discussion and possible action to authorize the purchase of furniture, equipment and necessary items for the judicial collections department in an amount not to exceed $7,000; with additional action to process line item transfer by order; and any other matters incident thereto. (Operational Reserve Account #1001-1130-001-431007-010)
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina
  Vote: 5 - 0 Motion Carried
             
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
             
21.   AI-8672    Discussion and possible action to approve a Clean-Up Campaign for the following colonias located on Hwy. 359: Los Altos, San Carlos 1, San Carlos 2, Ranchitos 359 East and Pueblo Nuevo beginning Tuesday, April 23rd, 2019 and to authorize the utilization of Road and Bridge Department manpower and equipment. These colonias are in a Self-Help Center grant target area. Partial reimbursement of landfill and manpower cost will be made through said grant until funds are exhausted.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
             
22.   AI-8674    Discussion and possible action to accept a donation of One Hundred Seventeen (117) computers, (Seventy-seven (77) desktops and Forty (40) laptops), from the Texas A & M University Colonias Program, to be utilized by all Webb County Community Centers and other county departments, and authorizing the purchasing and information technology department to make arrangements to receive, inventory and distribute said computers, and any other matters incident thereto.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
             
Honorable John C. Galo, Webb County Commissioner Pct. 3
             
23.   AI-8670    Status report by county staff and civil legal division on negotiations with the board of directors of the Laredo International Fair & Exposition (LIFE) regarding efforts to finalize a date for the county to take over the management and oversight of the fairgrounds property with possible action to establish a fee schedule and seek a 3rd party events manager; and any other matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to assume all bills that are cut off on March 15 or later
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to continue to have access to the LIFE office until we give forty-five (45) days notice or until the management contract is executed
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to continue to negotiate with them, and the Judge's office will be the interim until the negotiations are finalized
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to offer a position to this person as long as he qualifies with Parks & Grounds, and if we don't have a position available then we can create one, but for that specific purpose, to continue with the maintenance at Lifedowns
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to immediately ask Road & Bridge or Building Maintenance to asses with demolition of all the horse stables

Cmr. Galo withdrew his motion.

Judge Tijerina rescinded his second.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to immediately assess to rid ourselves of those buildings and whatever method is preferable
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to have all payments including deposits go through the Judge's office for the events that have not happened that Webb County booked
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to have a fee schedule presented by the next meeting for approval, developed between the Judge's office and L.I.F.E.
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to authorize the Purchasing Agent to go out for proposals for an Event Manager, and for it to be posted within two weeks
  Vote: 5 - 0 Motion Carried
  Attachments:
  Item #23 backup
 
             
24.   AI-8671    Status report from Engineering and Road & Bridge department regarding efforts to make road improvements to Mines Rd. (FM 1472) and/or Espejo Gates Rd., in accordance with the Texas Department of Transportation (TxDot) County Transportation Infrastructure Fund (CTIF) Grant Program; with discussion and possible action to allocate $400k to the Espejo Gates road for materials and in-kind labor and $1 million dollars for the FM 1472 Mines Rd. for materials and in-kind labor; and any other matters incident thereto. (Account #3720-7230-337200 County Transportation Infrastructure Fund- Revenue)
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to start at the beginning and go as far as the 400 thousand in Phase 1 on Espejo Gates to be continued
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to outsource all the material and delivery
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to allow Road & Bridge to decide what kind of increments, whether its a half mile, quarter mile, full mile at a time and to come back with a status report at the next four (4) meetings
  Vote: 5 - 0 Motion Carried
             
25.   AI-8683    Discussion and possible action to temporarily shut down the county water dispenser located by the Casa Blanca Golf course until water rate adjustments can be finalized with appropriate fees; and any other matters incident thereto.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
             
26.   AI-8686    Discussion and possible action to authorize the acquisition of real property, through purchase or condemnation, the entirety of Tracts 39 and 86 and the north 30 feet of Tract 24 (being 30 feet by 332.02 feet, more or less) of the Ranchitos Las Lomas Subdivision (also known as Section I)  as depicted on the plat of said subdivision recorded in Volume 3, Page 13-A of the Webb County Plat Records for the public purpose of constructing an emergency evacuation and access route during inclement weather in the high-risk, flood-prone area including, but not limited to, road and drainage improvements, channelization, channel crossing structures, and any associated improvement thereto; allocate funds in the amount up to $450k for acquisition, appraisal, legal fees, construction materials, and other associated costs required to effectuate the first phase of the Culvert 4 crossing and route access identified in the Master Drainage Plan for Highway 59 Colonias as discussed and approved for engineering design and appraisal in the Commissioners Court meetings of October 22, 2018, December 12, 2018 and February 11, 2019; authorize the County Judge to execute any and all documents; and any matter incident thereto.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to allow this to be reimbursable through the bond event
  Vote: 5 - 0 Motion Carried
             
Honorable Tano E. Tijerina, Webb County Judge
             
27.   AI-8652    Discussion and possible action to review all available project delivery methods for the Webb County Fair Grounds facility with further action to rescind, amend, modify or change the Commissioners Court action of agenda item number 23 on February 11, 2019 and to authorize the Purchasing Agent to solicit request for qualifications and/or request for proposals for the construction delivery method approved by Commissioners Court; and any other matters incident thereto.
  Mr. Halden Tally from HDR Architecture was in attendance to make a presentation and answer questions.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to go into Seymour which is construction manager at risk for our procurement process for item #27
  Vote: 4 - 1 Motion Carried
 
NAY: Commissioner, Pct. 3 John C. Galo
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to open up the Addendum
  Vote: 5 - 0 Motion Carried
             
Addendum

Budget Officers
             
1.   PRESENTATION BY ESTRADA HINOJOSA & COMPANY, INC. REGARDING NEW MONEY CONSIDERATIONS FOR COUNTY PROJECTS; WITH DISCUSSION AND POSSIBLE ACTION TO APPROVE AN ORDER AUTHORIZING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION; AND ANY OTHER MATTERS INCIDENT THERETO.
  Mr. Tony Jaso, Representative from Estrada Hinojosa & Company, Inc. was in attendance to make a presentation and answer questions.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to add a line to 2019A that says Contingency Fund in the amount of $200,000, to add a line for Las Lomas Drainage Improvement for $450,000, to change Audio/Video System from $250,000 to $300,000 and to include Rifle Range to Fairgrounds Engineering and Design
  Vote: 5 - 0 Motion Carried
  Stephen Trautmann, Co-Bond Counsel from J. Cruz & Associates was in attendance and recommended to the Court to publish the notice and the order in the amount of $16,000,000 to take into consideration the additions that were made.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve as amended
  Vote: 5 - 0 Motion Carried
  Attachments:
  Addendum Item #1 backup
 
             
Closed Session/Executive Session
  Civil Legal Division, Mr. Ramon Villafranca informed the Court that Executive Session is not needed.
             
28.   AI-8676    Discussion and possible action to approve the settlement of a Department of Labor, Wage and Hour Division determination of back wages owed to Deputy Constables employed (current and former) by Constable, Precinct 3, in the amount of Seventeen Thousand Three Hundred Ninety Seven Dollars and Forty Eight Cents ($17,397.48) and any other matters thereto. [Executive session is requested pursuant to Sec. 551.074 (Personnel Matters) Texas Government Code; Requested by the Civil Legal Division. Account #1001-1130-001-431007-005 (Operational Payroll Reserve)]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (OUT OF THE COURTROOM)
             
29.   Communications
  No communications were made.
             
30.   Adjourn
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to adjourn
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (OUT OF THE COURTROOM)

    

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