Agenda

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

Motion by Commissioner, Pct. 1 Jaime Alberto Canales, seconded by Commissioner, Pct. 2 Rosaura "Wawi" Tijerina to excuse Cmr. Galo

Vote: 4 - 0 Motion Carried
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)

2.

Pledge of Allegiance

3.

AI-4106 Approval of Minutes for March 29, 2016

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina

Vote: 4 - 0 Motion Carried

Attachments:

Commissioners Court Meeting Minutes for March 29, 2016.pdf

4.

Approval of Bills, Payroll, and Monthly Report

Treasurer's Office, Mrs. Deyanira Saenz de Villafranca presented the Recap of Checks, Ratification of Payroll for April 8, 2016, and Side Bill List pending approval.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Frank Sciaraffa

Vote: 4 - 0 Motion Carried

Chief Deputy Auditor, Mr. Rafael Perez presented the monthly report for March 2016.

5.

Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

No one signed up for Public Comment.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

Head Start

7.

AI-4105 Discussion and possible action to approve the posting and filling of the following Slots:

Slot #	Title	Hourly Rate	Pay Periods
1140	Head Cook I	$9.39	25
1141	Head Cook I	$9.39	21
2561	Early Head Start Teacher	$11.12	26

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina

Vote: 4 - 0 Motion Carried

Attachments:

EHS Teacher

Head Cook

Juvenile Probation Department

8.

AI-4117 Discussion and possible action to enter into an agreement between Webb County for the Webb County Youth Village and Rollins, York & Associates, PLLC to become effective on April 6, 2016. This agreement will provide for on-site psychological evaluations, counseling, risk assessments, and sex offender treatment; and authorizing the Webb County Judge to sign and execute all relevant documents. State funds will be used to pay for this service. [Account #147-1305-6723 (Residential Services)]

Issue: Currently Juveniles are having to travel out of town for some of these services. Not all Juveniles are able to travel because of residency status.

Solution: This contract will allow these services to be conducted on-site for all those who are in need of this service.

Result: The contract will allow the Webb County Juvenile Probation Department to remedy the transportation issue in the provision of these treatment services.

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina

Vote: 4 - 0 Motion Carried

Attachments:

Juvenile Probation Agreement

Road & Bridge

9.

AI-4100 Discussion and possible action to approve the transfer of employee within the following Slot with salary changes and approve the filling of the vacant Slot, subject upon the availability of payroll funds and any applicable Civil Service guidelines:

	Slot #	Title	Hourly Rate
From:	1896	Maintenance Worker	$13.40 9/C
To:	685	Equipment Operator	$14.42 - $15.16 11/A-E

To fill:	1896	Maintenance Worker	$13.07 - $13.73 9/A-E

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

Attachments:

JD Eq. Operator

JD Maintenance Worker

Auditor

10.

AI-4119 Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	605-3001-8801-7	Capital Outlay-Water Utility	$ 36,830	$ 685,104.17	$ 648,274.17
To:	605-0500-8801	Capital Outlay-Information Technology	$ 36,830	$0	$ 36,830.00

Issue: Line item transfer required for the Commissioners Court approved item #19 from February 22, 2016 to authorize purchase from WhiteBox Technologies for the I.T. department.

Solution: The line item transfer will make the funds available to cover previously approved commissioners’ court item #19 on February 22, 2016.

Result: Assure payment to all outstanding invoices.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Frank Sciaraffa

Vote: 4 - 0 Motion Carried

11.

AI-4120 Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	605-3001-8801-7	Capital Outlay-Water Utility	$179,830	$648,274.17	$468,444.17
To:	605-1301-8801	Capital Outlay-Juvenile Probation	$179,830	$ 0	$179,830.00

Issue: Line item transfer required for the Commissioners Court approved item #24 from February 22, 2016 to authorize purchase from Simplex Grinnell for the Juvenile Probation department.

Solution: The line item transfer will make the funds available to cover previously approved commissioners’ court item #24 on February 22, 2016.

Result: Assure payment to all outstanding invoices.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Frank Sciaraffa to approve item #11 with the Comprehensive Utility Fund 605

Vote: 4 - 0 Motion Carried

12.

AI-4118 Discussion and possible action to approve payment for memberships/dues for the State of Texas Cooperative Purchasing Program (CO-OP) and County Treasurer's Association of Texas, as required by Local Government Code §89.002.

Issue: Local Government Code §89.002 requires that:

The commissioners court may spend, in the name of the county, money from the county's general fund for membership fees and dues of a nonprofit state association of counties if:

(1) a majority of the court votes to approve membership in the association;

Solution: Obtain court approval as required.

Result: Purchase Orders for associations approved by the Court will be processed for payment.

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

Community Action Agency

13.

AI-3954

Discussion and possible action to appoint One primary Colonia Resident Advisory Committee (CRAC) Member and One alternate committee member as required by the Texas Department of Housing and Community Affairs, Office of Colonia Initiatives to represent Webb County’s Self-Help Center Program. The appointed members will serve a Four (4) year term (2016-2020).

a) Ms. Bella Garcia, Colonia Los Altos – Primary
b) Ms. Elvira Torres, Colonia Los Altos – Alternate

Issue: The Texas Department of Housing and Community Affairs requires the appointment of Two (2) colonia residents to the Colonia Resident Advisory Committee (CRAC) to represent the Self-Help Center Program.

Solution: Appoint Two (2) colonia residents that reside in the service area that will represent the Self-Help Center Program.

Result: The Self-Help Center Program will meet the Texas Department of Housing and Community Affairs (TDHCA)'s requirement.

14.

AI-4096 Discussion and possible action to approve the posting and filling of the following Slot for El Aguila Rural Transit.

Slot #	Title	Hourly Rate

1911	Full Time Driver	$10.25

Issue: Slot #1911 is currently vacant.

Solution: Request is being submitted to fill out.

Result: The filling of Slot #1911 will allow department to effectively continue the flow of work for El Aguila.

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina to approve items #13 and #14

Vote: 4 - 0 Motion Carried

Attachments:

Job Description

Engineer

15.

AI-4101 Discussion and possible action to allocate funds and approve the completion of a Disabled Accessible Project at the County Clerk's Office and the Veteran's Office by installing automatic door operators ($3,558.00 - Door Control Services, Inc.) on the current doors at the County Clerk's office and ADA hard-wired buttons ($507.26 - Door Control Services and $56.38 - 3G Electric Supply) at the Veteran's office for a total amount of $4,121.64. This project will meet with the Americans with Disabilities Act (ADA) requirements. [Account #001-0106-6401]

Issue: County Clerk's office entrance doors are not automatic and cause difficulty for disabled public to access the office. The Veteran's office entrance door is not compatible with ADA Standards. The door buttons run out of battery frequently. Three quotes have been attached.

Solution: Install operator at the County Clerk's office and ADA buttons that are hard-wired at the Veteran's office.

Result: Provide adequate accessibility to the general public in the office of the County Clerk and the Veteran's Office.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Frank Sciaraffa

Vote: 4 - 0 Motion Carried

Attachments:

Quote 2 County Clerk

Quote 1 County Clerk

Quote 3 County Clerk

Support Letter-Veterans Office

Support Letter-County Clerk

Quote 1 Veterans Office

Quote for Electrical Supplies

Quote 2 Veterans Office

Quote 3 Veterans Office

16.

AI-4107 Discussion and possible action to create a committee to complete a review of the Utilities Tariff; to include updating fees and penalties for only non-rate fees. Committee will include representation from Legal, Planning, and Auditor's office. Committee will present a Tariff Amendment for consideration based on the Utilities review.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 4 Jaime Alberto Canales

Vote: 4 - 0 Motion Carried

17.

AI-4109 Discussion and possible action to modify account number to be used for the March 29th Commissioners Court approved payment of final invoice to Totem, LLC in the amount of $31,481.53 . [Account #001-0112-7100-1 (TxDOT CTIF)]

Issue: Previously, Commissioners Court approved final payment to Totem,LLC for professional management and administrative services performed for the period of June 1 - August 31, 2015, in the amount of $31,481.53. However, account number provided should have been the TxDOT CTIF account to properly allocate project funds.

Solution: Obtain approval from Commissioners Court in order to pay final invoice from the appropriate account number.

Result: Compensation of services completed to Totem,LLC and final close-out of contract.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 4 Jaime Alberto Canales

Vote: 4 - 0 Motion Carried

Ernesto J. Salinas Community Center

18.

AI-4113 Discussion and possible action to approve a donation of a new printer (Toshiba E Studio 2330C) from Hachar Investments to the Ernesto J. Salinas Community Center for daily office operations.

Issue: Hachar Investments have offered to donate a Toshiba printer for use at the Ernesto J. Salinas Community Center. As required by the court, a request is being submitted so that the equipment can be accepted.

Solution: Approving donation to allow additional printing capabilities to community center.

Result: Donation will allow center to have access to color printing without a need to use limited budget to acquire a new printer.

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

Information Technology

19.

AI-4091 Discussion and possible action to clarify funding source for previous agenda item #44 noted below which was approved on December 14, 2015 or identify a new funding source for this item, expedite all procurement processes, and authorize the County Treasurer to release the check to Tyler Technologies as soon as it is ready; and any other matters incident thereto.

44. Discussion and possible action to enter into an agreement with New World Systems for the upgrade of New World Logos 400 to New World Logos.Net, and authorize Webb County Judge Tano Tijerina to sign all relevant documents; and any other matters incident thereto. New World Systems is a sole source provider for this upgrade pursuant to 262.024 (a) (7) Texas Local Government Code. (Sole Source - discretionary exemption). The agreement covers the cost for all services required for the implementation process, training, estimated travel expenses, and annual maintenance subscription for the following ten years. Unless approved by the Commissioners Court, the cost for services, training and estimated travel expenses shall not exceed $550,000.00 to be divided in Three (3) years to be funded from Account #603-0101-8801 (Capital Outlay) and any difference to be funded from Account #001-2985 (General Fund Balance) and subscription costs shall be spread out over Ten (10) annual payments for a total of $1,234,110.00 to be funded from Account #001-0500-6411 (Repairs & Maintenance - Software). [Co-Sponsored by Leticia Gutierrez, Interim Purchasing Agent and Leroy Medford, Commissioners Court Administrator]

Issue:The item specifies several funding sources, but during the meeting Commissioner Galo’s motion calls to fund the item from savings found by the Auditor’s Office for approximately $1,000,000.00 that were about to be transferred into the General Fund Balance. From those savings, the Auditor’s Office was instructed to allocate $385,000.00 for all first year’s expenses related to this project and the rest transferred to the General Fund Balance. This allocation of funds never took place.

Solution: To clarify the funding source or identify a new source.

Result: Funds will be available to process existing and future payments that occur during this fiscal year.

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina to identify $560,000 to be transferred to Fund 605 and allocate $385,00 for this project

Vote: 4 - 0 Motion Carried

Attachments:

NWS

Planning

20.

AI-4097 Discussion and possible action to approve the Preliminary and Final Plat of Lots 27A and 27B, Block 1, Los Altos Subdivision Phase I and issue a “Certificate of Compliance with Plat Requirements” as recommended by the Webb County Planning Advisory Board and Planning Department staff (ID 4415).

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina

Vote: 4 - 0 Motion Carried

Attachments:

Certification-ID#4415 - Planning - Executed

Certificate

Plat Pg 1

Plat Pg 2

Purchasing

21.

AI-4090 Discussion and possible action to purchase a radio from RZ Communication (Motorola Solutions) for the Medical Examiner's office in an amount not to exceed $5,000.00; pursuant to Sections 271.101 and 271.102, Subchapter F, Cooperative Purchasing Programs, Texas Local Government Code (HGAC-RA05-15). [Requested by Dr. Corinne Stern, Medical Examiner; Account #605-3001-8801-7]

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

Attachments:

quote

22.

AI-4095 Discussion and possible action to purchase One (1) 2016 Ford Expedition XL for the Webb County Medical Examiner's office from Holiday Ford, in an amount not to exceed $43,200.00, pursuant to Sections 271.101 and 271.102, Subchapter F, Cooperative Purchasing Program, Texas Local Government Code (State of Texas Contract MY 16071-A1). [Requested by Dr. Corinne Stern, Medical Examiner, Account #605-3001-8801-7]

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to look into the option to lease and maybe look into a pickup 4x4 that will accommodate the height

Vote: 4 - 0 Motion Carried

Attachments:

quote/capital outlay request

23.

AI-4102 Discussion and possible action to award Request for Proposal (RFP) 2016-64 Real Estate Appraisal Services to Frank Leal Real Estate Appraisals; and authorizing the County Judge to sign and execute all relevant documents.

Issue: The Court requested a solicitation for RFPs for the appraisal of all unoccupied County owned buildings in downtown Laredo.

Solution: Solicit proposals for real estate appraisal services and award a contract.

Result: Appraisals of buildings, Compliance of the law, and cost savings to Webb County.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

Attachments:

proposal summary

Honorable Marco Montemayor, County Attorney

24.

AI-4082 Discussion and possible action to enter into a Thirty-Six (36) month (September 10, 2015 through September 9, 2018) AIMS Maintenance Contract between Toshiba Business Solutions and Webb County for the Webb County Constable Precinct 4, for a Toshiba E-Studio 3055c Copier at a cost of Thirty-Three Dollars and Fifty-Five Cents ($33.55) per month for a total yearly amount of Four Hundred Two Dollars and Sixty Cents ($402.60), subject to annual budget appropriating; and authorizing the County Judge to sign and execute all relevant documents. [Requested by Harold DeVally, County Constable Precinct 4; Account #001-2502-6402]

Attachments:

Toshiba-Precinct 4

25.

AI-4083 Discussion and possible action to ratify and approve a Twelve (12) month (March 29, 2016 through March 28, 2017) Maintenance Contract between Nevill Document Solutions and Webb County for the Webb County Community Action Agency for a Sharp MX-M503N and TA-4501i Copier at a cost of .008 cents per copy over the term of the agreement, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Ricardo Martinez, Community Action Agency Director; Account #920-4202-6014]

Attachments:

Nevill CAA

27.

AI-4112 Discussion and possible action to enter into a Forty-Eight (48) month (April 11, 2016 through April 10, 2020) Lease with Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Attorney’s Office for a Toshiba E-Studio 6570 CT Copier at a cost of Two Hundred Twenty-One Dollars and Sixteen Cents ($221.16) per month for a total amount of Ten Thousand Six Hundred Fifteen Dollars and Sixty-Eight Cents ($10,615.68) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Account #001-1101-6402]

Attachments:

Toshiba-Lease Maintenance Agreement Co. Atty.

28.

AI-4115 Discussion and possible action to enter into a Thirty-Six (36) month (April 11, 2016 through April 10, 2019) Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Indigent Services Office for a Toshiba E-Studio 6550 CT Copier at a quarterly cost of Two Hundred Sixteen Dollars ($216.00) for a total amount of Two Thousand Five Hundred Ninety Two Dollars ($2,592.00) over the term of the agreement, subject to annual budget appropriating, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Nancy Cadena, Webb County Indigent Health Services Director; Account #001-4101-6402 (Repairs & Maintenance)]

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina to approve items #24, #25, #27, and #28

Vote: 4 - 0 Motion Carried

Attachments:

Toshiba Aims Maintenance Contract Indigent Healthcare Services

26.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina

Vote: 4 - 0 Motion Carried

Attachments:

contract

amendment

Honorable Esther Degollado, District Clerk

29.

AI-4111 Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, contingent to Slot becoming available April 14, 2016:

Slot #	Title	Hourly Rate

2849	Deputy District Clerk	$13.73-$14.43 10/A-E

Issue: A newly vacant position will become available April 14, 2016.

Solution: Fill job opening of vacant position.

Result: The filling of this position will alleviate overload and allow for efficiency and productivity of work within the department.

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

Honorable Adrian Cortez, Constable Pct. 3

30.

AI-4087 Discussion and possible action to approve the purchase of a K9 cage for Unit 1609 (2015 Dodge Charger) from Ray Allen Manufacturing, LLC. in the amount of $2,149.99. [Account #344-5016224 (Stonegarden funds)]

Issue: Unit 1609 (2015 Dodge Charger) will need a K9 cage in order to transport K9 while on duty.

Solution: The approval to purchase the K9 cage for Unit 1609 (2015 Dodge Charger) will allow department's K9 to be on duty with deputy while on patrol. Cage will ensure safety for deputy and K9 dog.

Result: K9 dog will be transported and kept in a safe environment while on patrol.

31.

AI-4103 Discussion and possible action to approve the submission of a grant application to the office of the Texas Governor Homeland Security Grant Division for the local Border Star Security Protection Grant estimated at $30,000 over the term of the contract (12 months). This request shall authorize the County Judge to act as the county's executive officer and authorize representative in all matters pertaining to the county's participation in this grant. Contract term October 1, 2016 - September 30, 2017.

Issue: There is a need for enhance and for aggressive law enforcement presence in our jurisdiction (Pct. 3). Due to illegal activity such as human trafficking and drug smuggling, the office of the Texas Governor has provided available resources through grant funding, which has increased more man power by allowing deputies to work overtime through funds provided.

Solution: Authorization of the submission of the grant application will ensure that Webb County Constables Pct. 3 Department continue to help diminish illegal activity by working extra hours through funds provided by grant.

Result: The Webb County Constables Pct. 3 Department will have the opportunity to continue to work extra hours through grant funds received.

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina to approve items #30 and #31

Vote: 4 - 0 Motion Carried

Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

32.

AI-4110 Discussion and possible action to approve an Order regulating the discharge of firearms on lots that are 10 acres or less in county subdivisions as authorized per Section 235.022 of the Local Government Code; and any other matters incident thereto.

Issue: There have been numerous complaints by citizens concerning the families safety with the discharging of firearms in the rural areas.

Solution: Enforcing this already state approved law will bring some peace of mind that law enforcement will monitor and address any illegal target shooting, discharging of firearms, etc. in these particular areas.

Result: Ensuring the safety of Webb County citizens.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina to table item #32

Vote: 4 - 0 Motion Carried

Line Item Transfer

33.

AI-4088 Discussion and possible action to approve the following line item transfers for the Honorable Hugo Martinez, County Court at Law 1 Judge:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-1010-7053	Detention Hearings	$6,300	$11,600	$5,300
	001-1010-6018	Transcripts	$1,000	$2,040	$1,040
	001-1010-6024	Court Appointed Attorney	$5,000	$19,900	$14,900
	001-1010-7052	Juvenile Felony	$15,000	$23,500	$8,500
	001-1010-6403	Repairs & Maint. Vehicle	$1,000	$1,000	$0.00
	001-1010-6204	Fuel & Lubricants	$2,000	$2,000	$0.00
			$30,300

	001-1010-5601	Administrative Travel	$4,000	$503	$4,503
	001-1010-6011	Training & Education	$1,000	$3,535	$4,535
	001-1010-6402	Repairs & Maint.-Equip.	$300	$9.00	$309
	001-1010-7050	Adult Misdemeanor	$21,600	$10,400	$32,000
	001-1010-6205	Materials & Supplies	$3,400	$887	$4,287
			$30,300

Issue: The following accounts: Administrative Travel, Training and Educations, Repairs and Maintenance-Equipment, and Adult Misdemeanor need money to cover the future expenses that are forecasted for the remainder of the year. Materials and Supplies account is needing money in order to purchase a laptop required by Associate Judge Roel Canales in order for him to perform his duties.

Solution: The line item transfer will help the accounts not reach a deficit.

Result: Transfer will cover expenses to carry the department for the remainder of the year.

34.

AI-4089 Discussion and possible action to approve the following line item transfer for the Honorable Tano E. Tijerina, County Judge:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-0200-5601	Administrative Travel	$200	$7410	$7210
To:	001-0200-6402	Equipment Maintenance	$200	$0	$200

Issue: There is an outstanding bill for last month's Toshiba color copies and a shortfall in funds to cover the bill. The colored copies bill was higher than anticipated because of the printing of the budget books the month before.

Solution: Once the money is transferred the bill will no longer be outstanding and paid in full.

Result: The office can finish off the year in good standing.

35.

AI-4092 Discussion and possible action to approve the following line item transfer for the Honorable Harold DeVally, Constable Pct. 4:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	181-2502-3351	Federal Forfeitures Fund	$8,000	$23,290.32	$15,290.32
To:	181-2502-6224	Minor Tools and Apparatus	$8,000	$0	$8,000

Issue:Constable County Pct. 4 is requesting these funds be transferred to cover expenses for parts and installation of GPS on units. Funds will also cover a one time payment for one year service fee.

Solution: Transfer amount to appropriate account to continue with the installation and cover service fees effective April 11, 2016.

Result: Have funds available when Purchase order is submitted. This purchase is to assist in the safety for our deputies while they are out in the field and help aid for a quick response in case of an emergency.

36.

AI-4093 Discussion and possible action to approve the following line item transfer for the Utilities Department:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	801-3002-6001	Office Supplies	$400	$400	$0
	801-3002-6011	Training & Education	$2,400	$2400	$0
	801-3002-6201	Utilities	$28,000	$65,316	$37,316
	801-3002-6205	Materials & Supplies	$4,700	$11,678	$6,978
	801-3002-6214	Chemicals	$11,000	$11,000	$0
	801-3002-6403	Repair & Maint.-Vehicle	$19,000	$27,471	$8,471
	801-3004-6201	Utilities	$15,000	$65,008	$50,008
	801-3004-6407	Repair & Maint.-W	$3,000	$4,393	$1,393
			$83,500

To:	801-3001-6005	Postage & Courier Service	$4,500	$,3,321	$8,321
	801-3001-6017	Printing & Supplies	$2,000	$2,714	$4,714
	801-3001-6022-8	Professional Service-L	$4,000	$1.00	$4,001
	801-3001-6205	Materials & Supplies	$4,000	$3,765	$7,765
	801-3001-6224	Minor & Tools & Apparatus	$4,000	$211	$4211
	801-3001-6402	Repair & Maint.-Equip.	$15,000	$11,716	$26,716
	801-3002-6004	Telephone	$1,100	$118	$1,218
	801-3002-6004-2	Cell Phone Cost	$500	$500	$1,000
	801-3004-6022-8	Professionals Services	$3,000	$650	$3,650
	801-3004-6402	Repair & Maint.-Equip.	$39,000	$6,665	$45,665
	801-3004-6403	Repair & Maint.-Vehicle	$3,000	$9.00	$3,009
	801-3004-6408	Repair & Maint.-Software	$3,400	$1,033	$4,433
			$83,500

Issue: Transfer is requested to fund future projects and expenses.

Solution: Approve transfer to make funds available for issuing of Purchase Orders.

Result: Will have enough funds to pay for items and projects as needed.

37.

AI-4098 Discussion and possible action to approve the following line item transfer for the Honorable Ramiro Veliz, Justice of the Peace, Pct. 2 Place 1:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-1042-5601	Administrative Travel	$829	$829.81	$.81
	001-1042-6011	Training & Education	$1,862	$1,862.25	$.25
	001-1042-6005	Postage & Courier Service	$880	$880	$-0-
			$3,571
To:	001-1042-625	Materials & Supplies	$3,571	$2,006	$5,577

Issue: Due to the increase of cases, department is running out of materials and supplies. Need to transfer line item to finish this end of the fiscal year.

Solution: Line item transfer will help finish the end of this fiscal year

Result: The transfer of funds will help cover the rest of this fiscal year

38.

AI-4114 Discussion and possible action to approve the following line item transfer for La Presa Community Center:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-6115-6502	Janitorial Supplies	$500	$1,000	$500

To:	001-6115-6205	Materials & Supplies	$250	$241.30	$491.30
	001-6115-6219-2	Goods for Public Events	$250	$95.77	$345.77
			$500

Issue: The funds allocated to this account have been exhausted.

Solution: The line item transfer will make the funds available to cover upcoming expenses that are needed for the center.

Result: Assure center is able to acquire necessities for daily operations and future events.

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina to approve items #33, #34, #35, #36, #37,and #38

Vote: 4 - 0 Motion Carried

Head Start

6.

AI-4104 Discussion and possible action to proclaim "April as Head Start Month" in Webb County.

Attachments:

Item #6 backup.pdf

Closed Session/Executive Session

39.

AI-4116 Discussion and possible action to authorize the county attorney’s office to finalize a Memorandum of Understanding (MOU) with the City of El Cenizo, Texas approving the transfer of Webb County property interest in the following real property located in the City of El Cenizo, Texas legally described as Lot 25, Block 3, El Cenizo Unit II, El Cenizo, Webb County, Texas, or more commonly known as 510 Rodriguez, El Cenizo, Texas; with the understanding and agreement that the City of El Cenizo will use said real property for the public purpose of building a City Library and/or Learning Center and will reimburse the county and tax attorney for certain expenses and fees associated with the taxes owed on the property; and any other matters incident thereto. [Closed Meeting/Executive session may be requested pursuant to Texas Government Code Title 5, Subchapter D, Section 551.072 (Real Estate Deliberation)] [Requested by Frank Sciaraffa, Commissioner Pct. 1]

Motion by Commissioner, Pct. 1 Frank Sciaraffa, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

40.

Communications

Communications were led by Commissioner Jaime Alberto Canales, Commissioner Rosaura "Wawi" Tijerina, Commissioner Frank Sciaraffa had no comments, and Judge Tano E. Tijerina.

41.

Adjourn

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to adjourn

Vote: 4 - 0 Motion Carried

Print Minutes Return
Official Minutes for Webb County Commissioners Court Meeting Monday, April 11, 2016 at 9:00 AM (Approved April 25, 2016)
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit: Tano E. Tijerina, County Judge Frank Sciaraffa, Commissioner, Pct. 1 Rosaura "Wawi" Tijerina, Commissioner, Pct. 2 Jaime Alberto Canales, Commissioner, Pct. 4 Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 8th day of April 2016. Present also were Ms. Virginia Martinez, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.