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Official Minutes for Webb County
Commissioners Court Meeting

Monday, May 12, 2014 at 9:00 AM
(Approved May 27, 2014)
 
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:

Danny Valdez,                                        County Judge
Linda R. Ramirez,                                   Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,                        Commissioner, Pct. 2
John C. Galo,                                          Commissioner, Pct. 3
Jaime Alberto Canales,                           Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 9th day of May 2014. Present also were Ms. Virginia Martinez, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
             
CALL TO ORDER BY THE HONORABLE DANNY VALDEZ, WEBB COUNTY JUDGE
             
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Danny Valdez to excuse Cmr. Canales
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 4 Jaime Alberto Canales (ABSENT)
             
2. Pledge of Allegiance
             
3. AI-1079  Approval of Minutes for April 28, 2014
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Linda R. Ramirez
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 4 Jaime Alberto Canales (ABSENT)
  Attachments:
  Commissioners Court Meeting Minutes - April 28, 2014
 
             
4. Approval of Bills, Payroll, and Monthly Report
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

9:03 a.m. - Cmr. Canales present.

County Auditor, Mr. Leo Flores presented the monthly report for April 2014.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 5 - 0 Motion Carried
  County Treasurer's Office, Mr. David Martinez presented the recap of checks, side bills, and ratification of payroll pending approval.
  Motion by Commissioner, Pct. 4 Jaime Alberto Canales, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 5 - 0 Motion Carried
  Attachments:
  Side Bills, Ratification of Payroll for 05-09-2014, & Recap of Checks - County Treasurer
 
             
5. Communications

Judge Valdez congratulated and welcomed Cmr. Linda R. Ramirez to the Webb County Commissioners Court Meeting. He wished all mothers a Happy Mother's Day. Judge Valdez congratulated Sheriff Martin Cuellar for being a recipient of the 2014 Liberty Bell Award. He congratulated Cmr. Canales for honoring all veterans at the 4th Annual Hero Salute Luncheon. Judge Valdez reminded everyone of the 20th Annual Fishing Derby on May 24, 2014.

Cmr. Canales welcomed Cmr. Linda R. Ramirez to the Webb County Commissioners Court. He congratulated all Webb County mothers and wished them a Happy Mother's Day. Cmr. Canales thanked the Barbara Fasken School Administration and staff for their invitation to the tree planting ceremony. He sent out his heartfelt condolences to the family of Erasmo Heracleo Benavides, Blas Gutierrez, Martha Garcia, and Oscar Canales.

Cmr. Galo welcomed Cmr. Linda R. Ramirez to the Webb County Commissioners Court. He congratulated the Alexander High School Mighty Bulldogs and Coach Mario Garcia and the Martin High School Tigers and Coach Jorge Tijerina on their victories and advancements. Cmr. Galo congratulated United High School student Enrique Rangel for his debut at Carnegie Hall in New York City with his award piano performance on April 20, 2014. He congratulated the Outsiders Hot Rod and Vintage Car Club on their 12th Annual Car Show at the SAC to benefit the Make A Wish Foundation. Cmr. Galo congratulated Cmr. Canales on his very well attended 4th Annual Hero Salute Luncheon. He congratulated Mr. Hank Sames on his new venue and band, the Gringo Barrio Band, who performed to benefit the Laredo Area Community Foundation. Cmr. Galo congratulated the recipients of the Liberty Bell Award; Patricia Alvarez, Chief Justice for the 4th Court of Appeals, Israel Reyna, Texas Rio Grande Legal Aid, and Sheriff Martin Cuellar. He wished best of luck to Letters of Intent from United High School Senior, Esmeralda Villarreal and Ana Geronimo who signed with the Dust Devil Soccer Team. Cmr. Galo congratulated Las Damas de la Cultura de Oro on the announcement of their 2014 Court of Princesses; Jennifer Garza, Jackie Blanco, Olivia Sonia Martinez, Martha Lydia Lerma, Amanda Gonzalez, Christina Rivera, and Katia Solis. He congratulated the Webb County Heritage Foundation on the selection of eight honorees to receive the Prestigious Heritage Award; Dr. Sonia Hernandez, L.C.C. Board of Trustees, Dr. Stan Green, The Sisters of Mercy, J.W. Nixon High School, along with Principal Gerardo Cruz and Teacher Pancho Ruiz, Lamar Bruni Vergara Environmental Science Center, Maria Eugenia Ginny Lopez and Albert Guajardo. Cmr. Galo congratulated the Golden Apple Award Winner David Montes, teacher from J.W. Nixon High School. He congratulated Alexander High School senior Claire Kazen for being accepted to Colorado University to do the heptathlon and Aisha Mohammad sophomore at Alexander High School for being named the interscholastic All-State Swim Team for the second consecutive year. Cmr. Galo congratulated Rebecca Hernandez, senior at Alexander High School for being named most outstanding runner. He commended Sheriff Martin Cuellar and his staff for a great job recognizing all the hard work and dedication of all the correctional officers during Correctional Officers Week. Cmr. Galo congratulated Mario Galvan, nurse at Laredo Medical Center, recipient of the 2014 Patience Choice Award for the seconded consecutive year. He congratulated K-9 Bricks and his handler, Luis Agredano for winning 9th place at the National Narcotics Detector Dog Association Competition in Armadillo, Texas. Cmr. Galo congratulated TAMIU for honoring a trio of the Heartland Conference; on outfield Alex McKeon and outfielder Jake Cardoza, who received the All Heartline Conference Team Honors and infielder Gordie Taggert for earning the Golden Glove Honors. He thanked Laredo Rehab Center for their invitation to crown their 2014 Mother of the Year, Pachita Martinez who is 102 years old. Cmr. Galo commended his staff at the Santa Teresita Community Center for hosting a Mother's Day Banquet. He reminded everyone that the first Lemurs Game would be on May 15 at 6:30 at the Uni-Trade Center. Cmr. Galo wished all the High School Students attending their proms to enjoy their evening and please stay safe. He wished both his wife and son a very Happy Birthday. Cmr. Galo sent his heartfelt condolences to the family of Maria Adame, Ana Maria Gutierrez, Jesus Manuel Gonzalez, Sr., Sonia Martinez Cedillo, Sylvia Martinez, Guadalupe A. Bazan, Jose Barron, Jr., Fernando Arellano, Manuelita Guevara, and Eulalia Rodriguez.

Cmr. Tijerina wished the best of luck to Cmr. Linda R. Ramirez and welcomed her to the Webb County Commissioners Court. She congratulated the Honorable Patricia Alvarez, Sheriff Martin Cuellar, and Israel Reyna for being the recipients of the Liberty Bell Award by the Laredo Webb County Bar Association. She congratulated Cmr. Canales on his very well attended 4th Annual Hero Salute Luncheon. Cmr. Tijerina commended her staff from the Larga Vista Community Center and the Bruni Community Center for a very nice Mother's Day event. She congratulated Sheriff Martin Cuellar for the beautiful Mother's Day Dance held. Cmr. Tijerina congratulated Sheriff Martin Cuellar and staff for the observance of Correctional Officers Week. She congratulated Officer Michael Medina for being named Officer of the Year. Cmr. Tijerina informed everyone that the Secretary of State Nandita Berry would be touring the colonias area on Hwy 359. She mentioned that 25 High School Seniors and their parents would be awarded with scholarships for students from UISD, LISD, Webb Consolidated Independent School District, and St. Augustine High School. Cmr. Tijerina congratulated Jorge Armando Chavarria, student at Nixon High School, for being awarded with the Ray of Hope for Community Service. She congratulated Orlando and Gaby Gonzalez on the ground breaking of the community center which will be named in their honor. Cmr. Tijerina congratulated Panchita Martinez for being named the 2014 Mother of the Year. She reminded everyone that this week was Police Week. Cmr. Tijerina congratulated Laredo Community College on their very successful Bond Election. She commended Luis Agredano for representing Webb County in Armadillo with his K-9 at the scheduled K-9 Conference. Cmr. Tijerina wished a Happy belated Birthday to her father-in-law, Cayetano Tijerina, who just turned 95 years of age. She sent her heartfelt condolences to the family of Mariana Adami, Noemi Mimi Suarez, Jose Manuel Gonzalez, Roberto de Luna, Sonia Martinez Cedillo, Edith May Winters Herring, Sylviana Martinez, Jose Barron, Margarita Segovia, Fernando Arellano, and Jerry Salinas.

Cmr. Ramirez thanked everyone for all the very warm welcomes she has received all this week especially; Judge Valdez, her fellow Commissioners, her wonderful Pct. 1 staff, and Mr. Larry Sanchez, PIO. She congratulated State Senator Judith Zaffirini for being inducted into the Alumni Hall of Fame for the Boys and Girls Club of America. Cmr. Ramirez congratulated the E.J. Salinas Community Center on a successful Dia de Los Ninos event and thanked everyone who participated. She personally thanked County Engineer, Mr. Luis Perez-Garcia for taking her to the Water Treatment Plant in Rio Bravo. Cmr. Ramirez congratulated Sheriff Martin Cuellar on the Mother's Day Elderly Crime Prevention Fair and Luncheon at the Casa Blanca Ballroom. She congratulated all those who were inducted into the UISD League of Legends. Cmr. Ramirez congratulated all those who participated in the 2nd Annual Light Up the Night Walk and Run event for PILLAR. She recognized all the young school girls who are still missing in Nigeria. Cmr. Ramirez recognized Panchita Martinez and wished her very Happy Mother's Day. She recognized Alejandra Flores, junior from United School High School, for her participation in the State UIL Accounting for the second consecutive year and BPA Nationals.

Cmr. Tijerina congratulated Senator Judith Zaffirini for her induction into the National Boys and Girls Club of America.

Cmr. Canales congratulated all teachers in honor of Teachers Appreciation Week.

Judge Valdez congratulated his son for graduating with his Master's Degree from Texas A & M University in College Station.

Cmr. Ramirez congratulated her niece for graduating with a Degree in Criminal Justice and a Minor in Art from Texas A & M University in Kingsville.
             
6. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.

No one signed up for Public Comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
Honorable Danny Valdez, Webb County Judge
             
7. AI-1078  Presentation by Condrey & Associates, Inc., on the Wage and Classification Project with discussion and possible action; and any other matters incident thereto.
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

Administrative Services Director, Ms. Cynthia Mares was present to address the court on item #7.

Condrey & Associates, Inc., Mr. Steve Condrey was in attendance to give a presentation on the Wage and Classification Project.
  Motion by County Judge Danny Valdez, seconded by Commissioner, Pct. 3 John C. Galo to approve Plan B
  Vote: 5 - 0 Motion Carried
  Attachments:
  A Job Classification and Compensation Plan - May 2014 Condrey and Associates, Inc.
  Classification and Compensation Plan - May 2014 Condrey and Associates, Inc.
 
             
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
             
8. AI-1093  Discussion and possible action to accept a funding increase addendum of TWO HUNDRED FIFTY-SIX THOUSAND FIVE HUNDRED FIFTY-THREE DOLLARS ($256,553.00) to the Program Year 2014 Comprehensive Energy Assistance Program (CEAP) grant- Contract #58140001821 from the Texas Department of Housing & Community Affairs (TDHCA). This addendum will increase the Program Year 2014 CEAP Contract #58140001821 funding from ONE MILLION THIRTY THOUSAND SIX HUNDRED FORTY-NINE DOLLARS ($1,030,649.00) to ONE MILLION TWO HUNDRED EIGHTY-SEVEN THOUSAND TWO HUNDRED TWO DOLLARS ($1,287,202.00), and authorizing the County Judge to sign all relevant documents.  [Requested by Juan Vargas, Community Action Agency and Economic Development Executive Director]
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

CAA / Economic Development Director, Mr. Juan Vargas was present to address the court on item #8.
  Motion by County Judge Danny Valdez, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 5 - 0 Motion Carried
             
9. AI-1094  Discussion and possible action to accept funding increase addendum of FIFTY-EIGHT THOUSAND ONE HUNDRED EIGHTEEN DOLLARS ($58,118.00) to the Program Year 2014 Community Services Block Grant (CSBG) Program - Contract #61140001864 from the Texas Department of Housing and Community Affairs (TDHCA).  This addendum will increase the Program Year 2014 CSBG Contract #61140001864 funding from FOUR HUNDRED TWENTY-FIVE THOUSAND TWO HUNDRED TWELVE DOLLARS ($425,212.00) to FOUR HUNDRED EIGHTY-THREE THOUSAND THREE HUNDRED THIRTY DOLLARS ($483,330.00) and authorizing the County Judge to sign all relevant documents.  [Requested by Juan Vargas, Community Action Agency and Economic Development Executive Director]
  Motion by County Judge Danny Valdez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 5 - 0 Motion Carried
             
  Motion by Commissioner, Pct. 4 Jaime Alberto Canales, seconded by Commissioner, Pct. 3 John C. Galo to move up item #14
  Vote: 5 - 0 Motion Carried
             
Honorable Jaime A. Canales, Webb County Commissioner Pct. 4
             
14. AI-1103  Recognition and presentation of the Lifetime Participant Award to Mrs. M. Guadalupe Vichareli for her 28 years of continuous participation in the Elderly Activity Program at the Fernando A. Salinas Community Center.
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

The Commissioners Court presented a plaque in appreciation and recognition of Mrs. M. Guadalupe Vichareli's 28 years of continuous participation in the Elderly Activity Program at the Fernando A. Salinas Community Center.
             
  Motion by County Judge Danny Valdez, seconded by Commissioner, Pct. 4 Jaime Alberto Canales to bring up items #18 and #23
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)
             
Honorable Marco Montemayor, County Attorney
             
18. AI-1102  Discussion and possible action to proclaim the month of May, 2014 as "National Drug Court Month" in Webb County, Texas by the Webb County Attorney’s Office.
  Attachments:
  Proclamation
 
             
Honorable Oscar Hale, 406th District Court Judge
             
23. AI-1085  Discussion and possible action to proclaim the month of May, 2014 as "National Drug Court Month" in Webb County, Texas by the 406th District Court- Drug Court Program/Veterans Treatment Program and 341st District Court Sobriety Treatment Program.
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

Cmr. Tijerina and Judge Valdez read the proclamation declaring the month of May 2014 as "National Drug Court Month" in Webb County, Texas.

 
  Attachments:
  Drug Court Proclaimation
 
             
Honorable John C. Galo, Webb County Commissioner Pct. 3
             
10. AI-1090  Discussion and possible action to adopt the following policy with regard to the rehiring of former employees who are Texas County & District Retirement System (TCDRS) Retirees:
Effective June 1, 2014, former employees who are Texas County & District Retirement System Retirees are eligible to be re-hired but only after a separation from County employment of at least Two (2) years. Monthly TCDRS benefits will not be suspended as long as the original termination is bona fide. A bona fide separation means there must be a true separation in service between the County and the employee in which the employer/employee relationship is completely severed for at least a Two (2) year period. There can be no expectation, understanding, agreement, or arrangement that the employee will be hired full time or part-time after he or she retires. Failure to abide by this policy could jeopardize the County’s TCDRS plan’s qualified status which could subject the County to significant fees, penalties, and additional taxes levied by the Internal Revenue Service.
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 4 Jaime Alberto Canales
  Vote: 5 - 0 Motion Carried
             
11. AI-1097  Discussion and possible action to approve an assignment of Hunting and Grazing Lease as per contract RFP 2010-35 “Lease of Cuchillas and Las Lomas II Pastures”, containing approximately 2,392.42 acres of land granted to Webb County, Texas as School Lands by the State of Texas being Survey No. 1687, Abstract 1890 in Webb County, and located approximately 27 miles east of the City of Laredo, from the present Lessee, the Estate of Seymon Deutsch to Los Amigos, III, LLC.
 
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Danny Valdez
  Vote: 5 - 0 Motion Carried
  Attachments:
  Assignment of Agricultural and Hunting Lease (2,392.42 acres) - Executed
 
             
12. AI-1098  Discussion and possible action to approve an assignment of Hunting and Grazing Lease as per Bid #2012-200 “Lease of Penjamo and El Llano Pastures”, containing approximately 8,829.57 acres of land granted to Webb County, Texas as School Lands by the State of Texas being Survey No’s. 1383 and 1384, in Webb County, Texas located approximately 36 and 38 miles Northeast of Laredo, Texas from the present Lessee, the Estate of Seymon Deutsch to Los Amigos, III, LLC., a Texas Limited Liability Company.

El Penjamo Pasture containing approximately 4,364.53 acres of land granted to Webb County, Texas as School Lands by the State of Texas being Survey No. 1383 in said County, and located approximately 36 miles Northeast of Laredo, Texas.

El Llano Pasture containing approximately 4,465.04 acres of land granted to Webb County, Texas as School Lands by the State of Texas, being Survey No. 1384 in said County, and located approximately 38 miles Northeast of Laredo, Texas. 
  Motion by Commissioner, Pct. 4 Jaime Alberto Canales, seconded by County Judge Danny Valdez
  Vote: 5 - 0 Motion Carried
  Attachments:
  Assignment of Agricultural and Hunting Lease (8,829.57 acres) - Executed
 
             
13. AI-1101  Discussion and possible action to instruct Mr. Juan Vargas, Executive Director of the Webb County Economic Development Department, to work with the Veteran’s Cemetery Committee to develop and submit applications for any available grants for the establishment and development of a Regional Veterans Cemetery; and any other matters incident thereto.
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

CAA/Economic Development Director, Mr. Juan Vargas was present to address the court on item #13.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 5 - 0 Motion Carried
             
Commissioners Court
             
15. AI-1088  Discussion and possible action to ratify and approve the following new bonds for the temporary appointee to the Pct.1 Commissioner position, appointed official taking office May 5, 2014:   

 
Name Dept. Amount Bond
       
Linda R. Ramirez Pct. 1 Commissioner $100.00 Public Official
Linda R. Ramirez Pct. 1 Commissioner $100.00 "P" Blanket Bond

[Requested by Cynthia Mares, Webb County Administrative Services Director]
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 5 - 0 Motion Carried
             

(Break 10:40 - 10:56 a.m.)
             
Honorable Marco Montemayor, County Attorney
             
16. AI-1059  Discussion and possible action for Webb County to enter into a Service Agreement with Time Warner Cable for Two (2) years (May 12, 2014 through May 11, 2016) for Internet Services to enroll children in the Webb County Head Start/Early Head Start Center located at 2801 Ireland St. Laredo, Texas, for a monthly rate of ONE HUNDRED NINETEEN DOLLARS AND THIRTY-FIVE CENTS ($119.35) and a total amount of TWO THOUSAND FIVE HUNDRED SEVENTEEN DOLLARS AND SIXTY CENTS ($2,517.60), and a one-time installation charge of ONE HUNDRED FIFTY DOLLARS ($150.00), subject to annual budget appropriation and authorizing the county Judge to sign all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #903-4207-6004]
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Danny Valdez
  Vote: 5 - 0 Motion Carried
  Attachments:
  Time Warner
  Service Agreement- Time Warner Cable - Executed
 
             
17. AI-1099  Discussion and possible action to authorize the Webb County Clerk to enter into a Court Payment Card Processing Participation Agreement with Tyler Technologies for the recently state mandated E-Filing System.  The term of the agreement will be for Three (3) years and will commence on the effective date the agreement is executed, and any other matters incident thereto.
 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Danny Valdez
  Vote: 5 - 0 Motion Carried
  Attachments:
  Tyler
  Agreement- Tyler Technologies - Executed
 
             
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 4 Jaime Alberto Canales to bring up item #50 and then item #32
  Vote: 5 - 0 Motion Carried
             
Auditor
             
32. AI-1049  Presentation of the Conduct of Audit Report for Webb County for the Fiscal Year ended September 30, 2013 by Garza/Gonzalez & Associates, Certified Public Accountants, and action to accept the Audited Basic Financial Statements for Webb County for the Fiscal Year ended September 30, 2013.
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

Garza/Gonzalez & Associates, Certified Public Accountants, Mr. Eli Mendoza was in attendance to make a presentation on the Conduct of Audit Report for Webb County for the Fiscal Year ended September 30, 2013.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to accept the advise by Garza/Gonzalez and accept the Audited Basic Financial Statements for Webb County for this Fiscal Year
  Vote: 5 - 0 Motion Carried
  Attachments:
  CAFR - FY Ended Sept. 30, 2013 - County Auditor
  Garza-Gonzalez & Associates - Report on Conduct of Audit, Year Ended Sept. 30, 2013
 
             
Purchasing
             
50. AI-1054  Presentation from responders on Request for Qualifications RFQ-2014-002 Master Plan for "L.I.F.E" Laredo International Fair and Exposition Property; with discussion and possible action to select a responder for Master Plan for L.I.F.E.; and any other matters incident thereto.
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

The Commissioners Court heard presentations and interviewed the qualified responders in the order as follows:

1. Cavazos and Associates Architects
2. Frank Architects Inc.
3. Hickey Pena Architects
4. Redline Architecture

Motion by County Judge Danny Valdez to select Cavazos and Associates Architects

Motion fails for lack of second.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to select Redline Architecture
  Vote: 2 - 3 Motion Failed
 
NAY: County Judge Danny Valdez
  Commissioner, Pct. 1 Linda R. Ramirez
  Commissioner, Pct. 4 Jaime Alberto Canales
  Motion by Commissioner, Pct. 1 Linda R. Ramirez, seconded by Commissioner, Pct. 3 John C. Galo to select Frank Architects Inc.
  Vote: 4 - 1 Motion Carried
 
NAY: County Judge Danny Valdez
  Attachments:
  LIFE
  Master Plan for L.I.F.E. - Cavazos & Associates Architects
  Master Plan for L.I.F.E. - Frank Architects Inc
 
             
Honorable Margie Ibarra, County Clerks
             
19. AI-1091  Discussion and possible action to purchase Two (2) Dell computers, Microsoft software, Two (2) Fujitsu scanners and Two (2) HP printers  in an amount not to exceed $8,380.62, to begin the process of accepting electronic filing of civil and probate cases, which becomes mandatory effective July 1, 2014, and any other matters incident thereto pursuant to Section 271.101 and 271.102  Subchapter f, Cooperative Purchasing Program, Texas Local Government Code; Contract from Dell DIR-SDD-1364,DIR-SDD-2503,DIR-SDD-1951,Contract from GovConnection TCPN CONTRACT #R5110.  [Account #603-0101-8801]
 
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 5 - 0 Motion Carried
  Attachments:
  quote
 
             
Honorable Monica Notzon, 111th District Court Judge
             
20. AI-1038  Discussion and possible action to approve the following line item transfer:

 
From: 001-1002-6205 Materials & Supplies $5,500
To: 001-1002-6011 Training & Education $5,500
             
Honorable Rebecca Palomo, 341st District Court Judge
             
21. AI-1039  Discussion and possible action to approve the following line item transfers:

 
From: 001-1003-7001 Indigent Defense $10,000
       
       
To: 001-1003-6205 Materials & Supplies $5,000
  001-1003-6402 Equipment Maintenance $3,000
  001-1003-6005 Postage $1,000
  001-1003-5601 Administrative Travel $1,000
      $10,000
             
Honorable Oscar Hale, 406th District Court Judge
             
22. AI-1081  Discussion and possible action to approve the following line item transfer:

 
From: 001-1050-6031 Capital Murder $15,000
To: 001-1050-6029 Court Interpreter/Reporter $15,000
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve items #20, #21, and #22
  Vote: 5 - 0 Motion Carried
             
Honorable Rudy Rodriguez, Constable Pct. 1
             
24. AI-1050  Discussion and possible action to accept a grant from the Texas Department of Transportation (TxDot) in the amount of $9,981.66 for the “Click It or Ticket” Campaign, designating the Webb County Judge as the authorized official in all matters related to this grant; and any other matters incident thereto.
             
25. AI-1051  Discussion and possible action to approve the following line item transfer:

 
From: 001-2500-6014 Equipment Rental $100
To: 001-2500-6402 Repairs & Maint. Equipment $100
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve items #24 and #25
  Vote: 5 - 0 Motion Carried
             
Honorable Adrian Cortez, Constable Pct. 3
             
26. AI-1072  Discussion and possible action to purchase Five (5) Computers and software licenses for Constable Pct. 3 Adrian Cortez, pursuant to Sections 271.101 and 271.102, Subchapter F., Cooperative Purchasing Program for Dell DIE Contract DIE-SDD-1951 in the amount of $8,511.64.  [Capital Outlay fund #603-0101-8801]
  Attachments:
  computers cortez
 
             
27. AI-1074  Discussion and possible action to purchase the following equipment for Adrian Cortez, Constable Pct. 3:

 
Quantity Description Amount
     
5 Patrol Rifle $4,755.75
10 Magpul Magazines $ 121.50
5 Glock 35 Gen 4.40 Cal Pistol $1,785.00
10 Glock Model 35 Magazines 15 Round $ 215.50
5 Taser Holster and Cartridges $5,624.25
3 Portable Digital Radios and Software $16,894.50
1 Digital Color Printer C610 Series $ __715.39
    $30,111.89

[Account #750-8000-8801 (2013 Bond Issue)]
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

Purchasing Agent, Dr. Cecilia Moreno, County Attorney, Marco Montemayor, and Constable Pct. 3, Adrian Cortez were all present to address the court on item #27.

Purchasing Agent, Dr. Cecilia Moreno stated that the correct total on item #27 was $31,412.39.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve items #26 and #27
  Vote: 5 - 0 Motion Carried
  Attachments:
  Equipment
 
             
Honorable Martin Cuellar, Sheriff
             
28. AI-1062  Discussion and possible action to approve the submission of a FY 2014 COPS Hiring Program (CHP) grant application to the Community Oriented Policing Services for the hiring/deployment of Two (2) peace officers, including a minimum of One (1) post 9/11 U.S. military veteran, for Three (3) years to conduct community and problem oriented policing in the Laredo/Webb County area  in the amount estimated at $258,815; and designating the Webb County Judge as the authorized official in all matters related to this grant; and any other matters incident thereto. This grant requires a Twenty-Five (25%) percent cash match; and, furthermore, at the conclusion of the 36 months of federal funding, Webb County must retain all sworn officer positions for a minimum of 12 months. The retained CHP-funded positions should be added to the Webb County Sheriff’s Office budget with local funds, over and above the number of locally-funded positions that would have existed in the absence of the grant. [Grant Match: Federal Forfeiture Funds]
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

Sheriff's Office, Mr. Joe Lopez was present to address the court on item #28.
  Motion by County Judge Danny Valdez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 5 - 0 Motion Carried
  Attachments:
  CHP
 
             
29. AI-1063  Discussion and possible action to approve the submission of a grant application to the Bulletproof Vest Partnership Act for Forty-Nine (49) bulletproof vests in the amount estimated at $19,722.50; and designating the Webb County Judge as the authorized official in all matters related to this grant; and any other matters incident thereto. This grant requires a Fifty (50%) percent cash match. [Grant Match: Federal Forfeiture Funds]
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Danny Valdez
  Vote: 5 - 0 Motion Carried
  Attachments:
  BVP
 
             
30. AI-1082  Discussion and possible action to award RFQ 2014-003 "Design Build Paving & Fencing Project" for the Sheriff's Administrative Building to AC/DC, Inc. and Architect Plus, Inc. for an amount not to exceed $175,000 and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Capital Outlay Fund; Account #751-2001-8801]
  Motion by County Judge Danny Valdez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to table item #30
  Vote: 5 - 0 Motion Carried
  Attachments:
  Score Sheet
 
             
Honorable Patricia A. Barrera, Tax-Assessor- Collector
             
31. AI-1066  Discussion and possible action to purchase digital scanning and DVD imaging services for approximately 98,806 images from Precision Micrographics & Imaging, Inc., for the Tax Assessor's office, pursuant to Sections 271.101 and 271.102, Subchapter F., Cooperative Purchasing program Contract CCG-DIS-2010-003 in the amount of $165,994.08. [Account #751-0700-8410 (2013 Bond Issue)]
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

Tax Assessor Collector, Ms. Patricia Barrera was present to address the court on item #31.
  Motion by County Judge Danny Valdez, seconded by Commissioner, Pct. 1 Linda R. Ramirez
  Vote: 5 - 0 Motion Carried
  Attachments:
  Tax Office Image
  Precision Micrographics & Imaging, Inc. - Quote
 
             
Casa Blanca Golf Course
             
33. AI-1083  Discussion and possible action to approve the following line item transfer:

 
From: 800-6015-6208 Food $1,800
To: 800-6015-6201 Sanitation $1,800
             
Community Action Agency
             
34. AI-1057  Discussion and possible action to approve the following Slot to be funded from the Comprehensive Energy Assistance Program (CEAP) and the Community Services Block Grant (CSBG), at a wage of $15.38 per hour, full-time with benefits at 40 hours per week and to be advertised within the department only for the purposes of upward mobility. There will be no impact on the General Fund, effective May 12, 2014.

 
Slot # Title Hourly Rate
 
1153 Case Management
Specialist		 $15.38
  Attachments:
  Job Description Case M
 
             
35. AI-1061  Discussion and possible action to fill the following Slot for El Aguila Rural Transit Program: [Account Number #980-4205-5001]

 
Slot # Title Hourly Rate
 
1129 Driver $10.25
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve items #33, #34, and #35
  Vote: 5 - 0 Motion Carried
  Attachments:
  Driver
 
             
36. AI-1070  Discussion and possible action to purchase One (1) vehicle for the Economic Development Department from Caldwell Country Ford Chevrolet, pursuant to Texas Local Government Code, Subchapter F., Cooperative Purchasing Program; Section 271.101 and 271.102.; BuyBoard Contract 430-13 in the amount of $26,227.00. [Capital Outlay fund #603-0101-8801]
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Linda R. Ramirez 

County Auditor, Mr. Leo Flores asked the court to change the account number on item #36 to Acct.# 750-8000-8801, Series 13 Issue Capital Outlay.

Purchasing Agent, Dr. Cecilia Moreno and CAA/Economic Development Director, Mr. Juan Vargas were both present to address the court on item #36.

Vote: 5 - 0 Motion Carried
  Attachments:
  CAA
 
             
37. AI-1096  Discussion and possible action to create, advertise, approve the posting and filling of Two (2) full-time Slots for Two (2) Case Workers at the wage rate of $10.98 per hour, full time with benefits, to be funded from the Comprehensive Energy Assistance Program (CEAP) and the Community Services Block Grant (CSBG) Programs.  There will be no impact on the general fund.  Subject to the availability of funds and any applicable Civil Service guidelines, effective May 12, 2014.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Danny Valdez
  Vote: 5 - 0 Motion Carried
             
Economic Development
             
38. AI-1071  Discussion and possible action to purchase One (1) Laptop and Two (2) PC Computers and software for the Self Help Center Department; pursuant to Texas Local Government Code section 271.101 and 271.102, DIR contract DIR-SDD-1951 from Dell and Software License from SHI in the amount of $6,783.17. [Capital Outlay fund #603-0101-8801]
  Attachments:
  Computers
 
             
39. AI-1076  Discussion and possible action to approve the following line item transfer:

 
From: 001-0104-5601 Administrative Travel $500
To: 001-0104-6205 Materials and Supplies $500
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve items #38 and #39
  Vote: 5 - 0 Motion Carried
             
Engineer
             
40. AI-1075  Discussion and possible action to purchase One (1) vehicle for Engineering department pursuant to Sections 271.101 and 271.102, Subchapter F. Cooperative Purchasing Program Caldwell Country Ford - Chevrolet BuyBoard Contract 430-13 in the amount of $27,225.00. [Capital Outlay fund #750-8000-8801]
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

County Engineer, Mr. Luis Perez Garcia was present to address the court on item #40.
  Motion by County Judge Danny Valdez, seconded by Commissioner, Pct. 4 Jaime Alberto Canales
  Vote: 5 - 0 Motion Carried
  Attachments:
  vehicle
 
             
41. AI-1077  Discussion and possible action to approve the following water utilities purchases; not to exceed $100,000.00:
  
 
Quantity Description Amount
     
1 Pump Horizontal Split Case $6,662.21
1 Pneumatic Chain Saw $4,273.30
1 20 HP Centrifugal Pump $3,950.00
1 GD Duroflow 7018 Blower $14,258.55
    $29,194.51
 
and to approve the purchase of scheduled maintenance of Three (3) generators at a cost of $33,375. and a transfer switch for the generators at a cost of $45,587; pursuant to Sections 271.101 and 271.102, Sub-chapter F. Cooperative Purchasing Program Buy Board Contract 424-13. [Account #603-0101-8801 (Capital Outlay fund)]
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

County Engineer, Mr. Luis Perez Garcia was present to address the court on item #41.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Linda R. Ramirez
  Vote: 5 - 0 Motion Carried
  Attachments:
  equipment
 
             
42. AI-1080  Discussion and possible action to approve a General Request for Payment to Chavarria Plumbing, Invoice #84905, in the amount of $1,258.85.  Provided and installed Two (2) complete 2" watt repair kits required at the Rio Bravo Water Treatment Plant.  Backflow preventers needed repairs.  Emergency Purchase Order protocol was not followed. [Account #801-3001-6402 (Repairs & Maintenance Equipment)]
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Danny Valdez
  Vote: 5 - 0 Motion Carried
  Attachments:
  INVOICE
 
             
Ernesto J. Salinas Community Center
             
43. AI-1087  Discussion and possible action to approve the following line item transfers:

 
From: 0001-6100-5601 Adminstrative Travel $950
       
To: 001-6100-6204 Fuel & Lubricants $400
  001-6100-6219-2 Good for Public Events $550
             
Fernando A. Salinas Community Center
             
44. AI-1033  Discussion and possible action to approve the following line item transfer:

 
From: 001-6113-6502 Janitorial Supplies $400
To: 001-6113-6403 Repairs & Maintenance $400
  Motion by Commissioner, Pct. 4 Jaime Alberto Canales, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve items #43 and #44
  Vote: 5 - 0 Motion Carried
             
Indigent Healthcare Services
             
45. AI-1060  Discussion and possible action to authorize an Inter-Governmental Transfer (IGT) to the State of Texas in connection with the Texas Healthcare Transformation and Quality Improvement Program / 1115 Waiver in an amount not to exceed $556,000 for the 1st quarter (October 2013 thru December 2013) and 2nd quarter (January 2014 thru March 2014).

 
Amount Account #
   
$222,400 001-4100-6714-3 (Hospital Inpatient)
$333,600 001-4100-6714-4 (Hospital Outpatient)
$556,000  
             
46. AI-1069  Discussion and possible action to purchase One (1) vehicle for Webb County Indigent Health Department from Caldwell Country Ford Chevrolet, pursuant to Texas Local Government Code, Subchapter F, Cooperative Purchasing Program; Section 271.101 and 271.102, Subchapter F, Cooperative Purchasing Program, BuyBoard Contract 430-13 in the amount of $26,720.00. [Capital Outlay fund #003-4101-8801]
  Attachments:
  Indigent Health vehicle
 
             
Larga Vista Community Center
             
47. AI-1048  Discussion and possible action to approve the following line item transfers:

 
From: Fuel & Lubricants 001-6103-6204 $  600
  Administrative Travel 001-6103-5601 $  136
  Goods for Public Events 001-6103-6219-2 $  860
      $1,596
       
       
To: Materials & Supplies 001-6103-6205 $1,596
       
  Motion by Commissioner, Pct. 4 Jaime Alberto Canales, seconded by County Judge Danny Valdez to approve items #45, #46, and #47
  Vote: 5 - 0 Motion Carried
             
Planning
             
48. AI-1025  Discussion and possible action to increase the funding allocation approved by the Commissioners Court on February 24, 2014 in an amount of $5,000.00 (for a total of $10,000.00 for FY 13-14) for rabies vaccines (not to exceed $10.00 per animal) at Webb County-sponsored vaccination drives as part of the county’s continued rabies prevention activities. [Funding provided through Account #001-4300-7400 (County Public Health Service)] 
  Attachments:
  Excerpt of 2-24-14 Minutes
  Rabies Survey Summaries
 
             
Public Defender
             
49. AI-1055  Discussion and possible action to approve the following line item transfers:

 
From: 001-1102-6022 Professional Services $2,000
      001-1102-6007 Dues and Memberships $1,000
      001-1102-6011 Training and Education $1,500
      $4,500
       
To: 001-1102-6205 Materials and Supplies $2,000
     001-1102-6005 Postage $200
     001-1102-6010 Books & Subscription $500
  001-1102-6014 Equipment Rental $1,800
      $4,500
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Danny Valdez to approve items #48 and #49
  Vote: 5 - 0 Motion Carried
             
Purchasing
             
51. AI-1056  Discussion and possible action to correct the minutes of July 22, 2013 for Item #31 under County Attorney (at Comm. Ct. meeting of August 12, 2013) to reflect the purchase of Three (3) vehicles in the amount of $88,996.25, with the option to lease, if financially feasible. The court approved the purchase of the vehicles. The purchase was considered a better option with cost savings and thus was requested by the County Attorney. [Capital Outlay fund #603-0101-8801]
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

County Auditor, Mr. Leo Flores asked the court to correct the account number on item #51 to Account # 750-8000-8801 Series 13 Issue Capital Outlay.
  Motion by Commissioner, Pct. 4 Jaime Alberto Canales, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 5 - 0 Motion Carried
  Attachments:
  vehicles
 
             
52. AI-1058  Discussion and possible action to award the following Annual Contracts:

Bid 2015-03 Annual Contract for Flexible Base- Torrecillas Ranch & The Notzon Ranch (Additional Locations to Bid 2015-03)
Bid 2015-05 Annual Contract for Auto Parts- Gonzalez Auto Parts (Primary) & O'Reilly Auto Parts (Secondary)
Bid 2015-07 Annual Contract for Heavy Equipment Parts- Schaley Industrial Parts, LLC
Bid 2014-16  Annual Contract for Electrical Supplies to:
3G Electrical Supplies (Primary) & Consolidated Electrical Dist. (Secondary)
RFP 2014-29 3 Year Contract for the Transcribing of Autopsy Reports- World Wide Dictation


 
  Attachments:
  Bid Tabs
 
             
53. AI-1065  Discussion and possible action to sell, dispose or donate as appropriate of salvage and surplus property from Tex-Mex building according to Texas Local Government Code 263.152 (a)(1).
  Attachments:
  TEX-MEX Inventory
 
             
54. AI-1073  Discussion and possible action to solicit bids for the following Three (3) month contracts:

Bid 2014-89.3   3 month contract for Produce
Bid 2014-88.3    3 month contract for Meats
             
Road & Bridge
             
55. AI-1068  Discussion and possible action to approve the extension of the hardware and software maintenance agreement for the Megatrak fuel management system for the Road and Bridge Department beginning June 30, 2014 through June 29, 2015 at a cost for $2,850.00. [Account #001-0108-6402]
  Attachments:
  Road & Bridge fuel
 
             
Santa Teresita Community Center
             
56. AI-1089  Discussion and possible action to approve the following line item transfers: 

 
From: 001-6114-5601 Administrative Travel $  922
  001-6114-6004-2 Cell Phone Costs $  500
  001-6114-6403 Repairs & Maint.-Vehicles $  300
      $1,722
       
To: 001-6114-641 Repairs & Maintenance- Building $  922
  001-6114-6219-2 Goods for Public Events $  800
      $1,722
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve items #52, #53, #54, #55, and #56
  Vote: 5 - 0 Motion Carried
             
Addendum
Honorable Danny Valdez, Webb County Judge
             
1. Discussion and possible action to approve the purchase of an estimated 2,000 US flags for Memorial Day Veteran's events at an estimated cost of up to $1,510.00 from the best qualified vendor; and any other matters incident thereto. [Co-sponsored by Jaime A. Canales, Webb County Commissioner Pct. 4 (Funding source to be determined)]
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

Executive Administrator, Mr. Leroy Medford stated that the funding source on Addendum item #1 is 007-0101-7426 Hotel Motel Funds Promotions Line Item.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Danny Valdez
  Vote: 5 - 0 Motion Carried
             
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Danny Valdez to go to Executive Session on item #57
  Vote: 5 - 0 Motion Carried
             
(Executive Session 1:03 - 1:09 p.m.)
No action taken.
             
Closed Session/Executive Session
             
57. AI-1100  Discussion and possible action to review and approve the execution of a Conciliation Agreement In the Matter of:  United States Equal Employment Opportunity Commission and Yessenia Rubio, Webb County Youth Village, Webb County Juvenile Probation Department, Respondent, EEOC Charge 451-2012-02685, and any other matters incident thereto. [Closed Meeting/Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 (A)(B) (Consultation with Attorney)]
 
  Discussion on file at the Webb County Clerk's Office May 12, 2014 Commissioners Court Meeting DVD.

County Attorney's Office, Mr. Ramon Villafranca recommended to authorize the continuation of negotiations with EEOC.
  Motion by County Judge Danny Valdez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to authorize the continuation of negotiations with EEOC
  Vote: 5 - 0 Motion Carried
             
58. Adjourn
  Motion by Commissioner, Pct. 4 Jaime Alberto Canales, seconded by County Judge Danny Valdez to adjourn
  Vote: 5 - 0 Motion Carried

    

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