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Official Minutes for Webb County
Commissioners Court Meeting

Monday, June 22, 2020 at 9:00 AM
 
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Jesse Gonzalez,     Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,   Commissioner, Pct. 2
John C. Galo, Commissioner, Pct. 3
Cindy Liendo, Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 19th day of June 2020. Present also were Mrs. Rosa Herrera, Recording Secretary representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
             
2.   Pledge of Allegiance/Invocation
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
  County Treasurer, Mr. Raul Reyes gave a presentation of Bills and Disbursements that included the Recap of Checks, Payment Ratification, Liability Disbursements for 05/22/2020 - 06/04/2020, and Actual/Estimated Cash Requirements for Casa Blanca Golf Course.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to accept the report by Mr. Reyes
  Vote: 5 - 0 Motion Carried
  County Treasurer, Mr. Raul Reyes presented the Monthly Report for May 2020.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to accept
  Vote: 5 - 0 Motion Carried
  County Auditor, Mr. Rafael Perez presented the Monthly Report for May 2020.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to accept
  Vote: 5 - 0 Motion Carried
  HR Director, Mr. Ernesto Guajardo presented the Wage and Pay Scale Budget Amendments Report for 06/05/2020 to 06/18/2020.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve the wage and pay scale amendments by order
  Vote: 5 - 0 Motion Carried
  Judicial Collections Director, Mrs. Jennifer Garza presented the Monthly Report for May 2020.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez  to accept
  Vote: 5 - 0 Motion Carried
  Risk Management Director, Dr. Alfaro presented a status update to Commissioners Court.
  Attachments:
  Auditor's Monthly Report - Executed
  RATIFICATION OF PAYROLL
  RECAP OF CHECKS
 
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.



CONSENT ITEMS
             
5.   Auditor
             
a.   AI-10618    Discussion and possible action to approve the following budget amendment to establish budget from $129,821.31 in balances for the Self-Help Center into FY20 for Fund 2016;Local Government Code 111.0706. [Requested by Community Action Agency - Self Help Center]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2016-259700 Fund Balance $129,820.31 $129,820.31 $129,820.31 $129,820.31
To: 2016-6360-521-443057-010 Rehab Private Property Recon $0 $100,000 $0 $100,000
  2016-6360-521-457008-035 Contractual Housing Rehab $0 $29,820.31 $0 $29,820.31

Issue: The Self-Help Center program is a four (4) year grant that runs September 1, 2016 - September 1, 2020. Year-end balances must be carried over and entered into the system in order to continue the availability of these grant funds.

Solution: Commissioners Court authorizes a Budget Amendment in order to carry over year -end balances for the Self-Help Center grant. 

Result: Continued availability of Self-Help Center grant funds.
  Attachments:
  BA Form-Carryover Balaces
 
             
b.   AI-10644    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Aliza Oliveros, Head Start Director]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2357-5230-531-458000 Administrative Travel $38,000 $15,000 $26,020.00 $11,020.00
To: 2357-5230-531-461000 Materials & Supplies $2,000 $15,000 $1,491.27 $16,491.27

Issue: Funds are available in the Administrative Travel line item. 

Solution: Approve the Budget Amendment (Line Item Transfer) request. 

Result: Funds will be allocated to the Materials & Supplies line items.
  Attachments:
  BA June 11 2020
 
             
c.   AI-10649    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Community Action Agency - El Aguila]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2661-7110-521-421000 Health Insurance  $72,035 $7,000.00 $31,610.00 $24,610.00
  2661-7110-521-410000 Payroll Cost  $244,731 $5,000.00 $70,388.16 $65,388.16
  2661-7110-521-443000-020 Repairs and Maint. Bldg. $12,540 $1,000.00 $8,302.56 $7,302.56
  2661-7100-521-410000 Payroll Cost  $106,907 $600.00 $28,499.56 $27,899.56
  2661-7100-521-458000 Administrative Travel  $2,006 $1,039.20 $1,039.20 $0.00
        $14,639.20    
To: 2661-7110-521-441001 Telephone  $5,800 $1,000.00 $793.83 $1,793.83
  2661-7100-521-423000 Retirement County Share  $12,803 $600.00 $2,707.76 $3,307.76
  2661-7100-521-444500 Equipment Rental  $3,253 $1,039.20 $303.36 $1,342.56
  2661-7110-521-413000 Overtime  $35,000 $12,000.00 $5,873.45 $17,873.45
        $14,639.20    

Issue: El Aguila is requesting line item transfers to prevent negative balances. 

Solution: Approve requested line item transfers.

Result: There will be sufficient funds in line items which will allow the continuation of transportation services to the rural population of Webb County for the remainder of budget year.
  Attachments:
  BA Form
 
             
d.   AI-10679    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant Funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2595]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2595-3010-001-456205 Training and Education $2,129 $288.18 $288.18  -0-
  2595-3010-001-46105-015 Minor Tools &Apparatus Equip. $3,048 $2.84 $3,048.00 $3,045.16
  2595-3010-001-443000-075 Repair and Maint. Vehicles $13,010 $876.20 $876.20 -0-
        $1,167.22    
To: 2595-3010-001-460105 Minor Tools & Apparatus $20,000 $1,167.22 $698.26 $1,865.48

Issue: There were small savings in grant-funded training/travel, supplies, and equipment. 

Solution: Request authorization to utilize remaining funds for the acquisition of other pertinent and needed law enforcement-related supplies. 

Result: The Webb County Sheriff's Office will be able to purchase these other needed supplies. 
  Attachments:
  BA Form
 
             
e.   AI-10675    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Community Action Agency]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2371-5260-521-444500 Equipment Rental $900 $779.01 $779.01 $0
To: 2025-5320-521-444500 Equipment Rental $538 $779.01 $34.04 $813.05

Issue: The Elderly Nutrition Program will require a money transfer into the Equipment rental account to cover expenditures for the rest of the fiscal year. 

Solution: By Commissioners court approval account will have funds to cover the rest of the fiscal year expenses for the equipment rental. 

Result: With funds available, the department will be able to continue with daily operations necessary to carry out home delivered meals and congregate meals program.
  Attachments:
  Budget appropriation form
 
             
6.   Budget Officer
             
a.   AI-10668    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the Fairgrounds Fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2031-1010-001-441205 Utilities $60,000 $400 $8,792 $8,392
To: 2031-1010-001-461000 Materials & Supplies $0 $400 $54 $454

Issue: Ice machine was put at Webb County Fairgrounds and was fully stocked with ice.

Solution: Transfer of funds will complete this purchase allow open purchase order to be created for the end of the year.

Result: Invoice will be paid and open purchase order will be created.
             
7.   Casa Blanca Golf Course
             
a.   AI-10634    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf Course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6130-001-454000 Advertising $10,000 $800 $7315.00 $6,515.00
To: 7100-6080-001-461000-030 Materials & Supplies $1,991 $800 $68.20 $888.20
             
From 7100-6130-001-454000 Advertising $10,000 $750 $6,315.00 $5,565.00
To 7100-6140-001-441305-010 Utilities Water $2,500 $750 $173.94 $923.94
             
From 7100-6140-001-454000 Advertising $10,000 $1,000 $5,565.00 $4,565.00
To 7100-6110-001-461005-035 Merchandise cos Equipment $16,549 $1,000 $525.00 $1,525.90
             
From 7100-6130-001-454000 Advertising $10,000 $350 $4,565.00 $4,215.00
To 7100-6130-001-441001 Telephone $1,000 $350 $36.26 $386.26

Issue: To fund Scorecard reprinting that is a quasi advertising expense using funds in the advertising budget. Also water is running higher than budget. To cover higher than expected sales activity-to date the golf course has sold almost the full year budget for merchandise. In addition, the telephone budget appears to be slightly under budgeted.

Solution: Transfer as requested above.

Result: There will be sufficient funds in all budget line items.
             
b.   AI-10678    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Golf Course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6110-001-461005-020 Merchandise Cos Wms Apparel $1,020.00 $200 $265.50 $65.50
To: 7100-6140-001-443000-110 Repairs & Maintenance Software $2,000.00 $200 $0 $200.00

Issue: There was a price increase on software for the point of sales system. We can accommodate through the miscellaneous account in food and beverage.

Solution: Transfers requested above.

Result: There will be sufficient funds in all budget line items to pay requested items.
             
8.   Civil Legal Division
             
a.   AI-10620    Discussion and possible action to approve an amendment to the Inter-Governmental Service Agreement (IGSA) Contract 70DCR18DIG000010 (Laredo Processing Center) issued by the Federal Detainee Phone Requirements which permits each detainee to receive 520 minutes of free telephone calls per month; authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund and there is no requisition with this Amendment. [Laredo Processing Center; Account #1001-209250-185]
  Attachments:
  Amendment
 
             
b.   AI-10624    Discussion and possible action to enter into a (1) one year forensic software license agreement with Oxygen Forensics for security access software keys (beginning May 12, 2020 through May 12, 2021) for the quoted total amount of $2,399.00, subject to annual appropriations and available funds; and authorizing the Webb County Judge to sign any relevant documents; and any other matters incident thereto. [Requested by Martin Cuellar, Sheriff; Account #1001-3010-001-443000-110]

Issue: The forensic software license agreement with Forensic Software is for the detection and collection of evidence due to criminal activity.

Solution: Purchase the security keys to keep the software up-to-date.

Result: Acquire the necessary support and maintenance of the Forensic License Software.
  Attachments:
  Terms and Conditions
  Quote
 
             
c.   AI-10638    Discussion and possible action to approve an amendment to the Inter-Governmental Service Agreement (IGSA) Contract for the purpose of de-obligating the previous year funding in the amount of $3,941,684.76 concerning the detention and guard services at CoreCivic's Webb County Detention Center (IGSA 70CDCR18DIG000004); and authorizing the Webb County Judge to sign all relevant documents and any matters incident thereto. [Webb County Detention Center; Account #1001-209250-180]
  Attachments:
  IGSA Amendment
 
             
d.   AI-10669    Discussion and possible action to enter into a sixty (60) month (July 1, 2020 through June 30, 2025) Rental Agreement between Pitney Bowes and Webb County for the Webb County Clerks Office for mail service hardware and software through the Cooperative Contract Participation Agreement No: 985L1-1969, at a cost of One Hundred Twenty Five Dollars and forty-two cents ($125.42) a month, for a total amount of Seven Thousand Five Hundred Twenty-Five Dollars and twenty cents ($7,525.20) over the 60 month term of the agreement, subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Margie Ibarra, Webb County Clerk, Account #1001-2310-001-444500 (Equipment Rental)]
  Attachments:
  Cooperative Agreement Texas
  Agreement
  Agreement - Pitney Bowes - Executed
  Lease Agreement - Pitney Bowes - Executed
 
             
e.   AI-10671    Discussion and possible action to approve a Professional Services Agreement for Environmental-Geo-Technical Engineering Services between Webb County and Terracon Consultants, Inc., pursuant to their cost and scope of services proposal submitted in response to “RFQ 2020-006 Assessment-Environmental Testing for the Webb County Chicago St./Detox Bldg. Project, in the amount of $5,800.00 as needed for the project, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [Requested by Joe Lopez, Director/Webb County Purchasing Dept.; Funding Source Account #1001-1130-001-432001 (Professional Services)]
  Attachments:
  Terracon $$ Cost & Scope
  Webb RFQ 2020-006 Detox
  Terracon Detox Prof Svc K
  Professional Services Contract - Terracon Consultants, Inc. - Executed
 
             
f.   AI-10681    Discussion and possible action to enter into an Interlocal Agreement with United Independent School District for the use, by Webb County, of the School District’s facilities, namely the Bill Johnson Student Activity Center Auditorium and Fine Arts Rooms, (at no cost to the County) for the empanelment and selection of petit jurors for the Webb County Judicial Courts and any other matters incident thereto; and authorizing the County Judge to sign all relevant documents. [Requested by Joe Lopez, 49th District Court Judge]
  Attachments:
  Interlocal UISD for SAC jury empanel
  Agreement - UISD's Student Activity Center Auditorium and Fine Arts Rooms, Executed
 
             
g.   AI-10685    Discussion and possible action to enter into an Interlocal Agreement with Laredo College for the use, by Webb County, of the Martinez Fine Arts Center located at West End Washington St., Laredo, TX 78040 to conduct official jury qualification of those individual properly summoned under the current approved jury plan and conduct the petit jury selection by Webb County Judicial Courts and any other matters incident thereto; and authorizing the County Judge to sign all relevant documents. [Requested by Joe Lopez, 49th District Court Judge; General Judicial District Courts]
  Attachments:
  Interlocal LC for Martine Fine Arts Jury empanelment
 
             
10.   Economic Development
             
a.   AI-10625    Discussion and possible action to ratify and accept an award in the amount of $5,000.00 from FEMA 2020 Emergency Food & Shelter Program Phase #37 and authorizing the County Judge to sign all relevant documents. Webb County will utilize funds for Emergency Food Services. There is no impact on County's General Fund. Dates of grant January 1, 2020 to May 31, 2021. [Requested Community Action Agency, Fund #2473-5170-521-441211]

Issue: The Emergency Food & Shelter Program Phase #37 will award $5,000.00 to Webb County CAA for Emergency Food Services. Provide emergency food bags to clients in need.

Solution:Place the agenda item in order to obtain Commissioners Court approval to accept the award in the amount of $5,000.00.

Result: This will allow Webb County Community Action Agency to assist 500 eligible Webb County constituents with food.
  Attachments:
  Phase 37 FEMA grant
 
             
b.   AI-10639    Discussion and possible action to execute Project Grant Agreement 5311-2020-WEBB CO-00146 CARES Act for FY 2020 wherein, Webb County Community Action Agency - El Aguila accepts a grant in the amount of FIVE HUNDRED FIFTY THOUSAND DOLLARS ($550,000.00) from The Texas Department of Transportation (TxDOT). This grant does NOT require a County Match. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) procedures.  No impact to the General Fund. [Requested by James Flores, CAA Executive Director]

Issue: TxDOT has allotted monies as part of the COVID-19 Emergency Relief Response in order to cover operational expenses at 100% for Webb County CAA- El Aguila Rural Transportation with no County Match.  

Solution: This grant is calculated to reflect average expenses for CAA El Aguila during the months of February through September.   

Result: Continuation of transportation services throughout the rural areas of Webb County allowing for safe and reliable response to the transportation needs of rural Webb County during the COVID-19 pandemic.
             
c.   AI-10642    Discussion and possible action to execute Project Grant Agreement 5339- R- 2020- WEBB CO- 00112 Federal 5339 Bus and Bus Facilities Grant for FY 2020 – 2021 wherein, Webb County Community Action Agency - El Aguila accepts a grant in the amount of SEVENTY ONE THOUSAND EIGHT HUNDRED TWENTY SEVEN DOLLARS ($71,827.00) from The Texas Department of Transportation (TxDOT). This grant does NOT require a County Match. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) procedures. No impact to the General Fund. [Requested by James Flores, CAA Executive Director]

Issue: CAA- El Aguila Rural Transportation is a grant funded agency. Annually, TxDOT allots monies to replace vehicles that are projected to exceed their useful life benchmark (ULB) by 2021 and requires NO County Match.

Solution: This grant will allow us to upgrade fleet as designated by TxDOT. 

Result: Decrease in agency’s vehicle maintenance cost and continuation of services throughout the rural areas of Webb County.
             
d.   AI-10652    Discussion and possible action to  approve  grant award contract number #61200003358 for the Community Services Block Grant (CSBG) Cares Act  from Texas Department of Housing and Community Affairs (TDHCA) for the FY- 2020, in the amount of SEVEN HUNDRED NINETY SEVEN THOUSAND FIVE HUNDRED NINETY ONE DOLLARS ($797,591.00) and authorizing the County Judge to sign all relevant documents. Contract shall commence on March 27, 2020 and shall end on July 31, 2021. CSBG Account #2368-5170-3303000. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This action will not have an impact to the General Fund. [Requested by James Flores, CAA and Economic Development Director]

Issue: Approve funding for the CSBG Cares Act from Texas Department of Housing and Community Affairs (TDHCA)  for the FY- 2020 in the amount of $797,591.00.

Solution: Funds shall be utilized for the reduction of poverty, the revitalization of communities, and the empowerment of low-income families and individuals to become self-sufficient.

Result: The support services are intended to assist eligible Webb County residents to transition out of poverty.
             
e.   AI-10657    Discussion and possible action to authorize the acceptance of the Texas Veterans Commission (TVC) grant awarded to the 406th Judicial District Court South Texas Veterans Treatment Program in the amount of $300,000 commencing on July 1, 2020 and running through June 30, 2021, authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto.  All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. There is no matching funds required. [Requested by 406th Judicial District Court; Grant Fund #2872]

Issue: On October 15, 2019, the Commissioners Court authorized the submission of an application for a Texas Veterans Commission grant for $300,000 by the 406th Judicial District Court Veterans Treatment Program. The 406th Judicial District Court Veterans Treatment Program subsequently received notice from TVC that their grant was fully funded.  By accepting the award, the Commissioners Court would allow the 406th Judicial District Court Veterans Treatment Program to receive $300,000 to support veterans and their families.

Solution: The Commissioners Court authorizing the acceptance of the grant funds and approving the budget to support and enhance services offered by the 406th Judicial District Court Veterans Treatment Program to veterans involved in the judicial system, and which will allow for services to continue uninterrupted.

Result: Veterans in Webb and surrounding counties will benefit from services that may not be available without these funds, pursuant to §123.003.
  Attachments:
  VTP/Grants/2020-2021 Grant Application
 
             
f.   AI-10662    Discussion and possible action to ratify and accept an award in the amount of $7,925.00 from FEMA 2020 Emergency Food & Shelter Program PHASE CARES and authorizing the County Judge to sign all relevant documents. Webb County will utilize funds for Emergency Food Services. There is no County's General Fund. Dates of grant January 27, 2020 to May 31, 2021. [Requested by Community Action Agency; Fund #2473-5170-521-441211]

Issue: The Emergency Food & Shelter Program (FEMA) CARES ACT will award $7,925.00 to Webb County CAA for Emergency Food Services. Provide emergency food bags to clients in need.

Solution: Place the agenda item in order to obtain Commissioners Court approval to accept the award in the amount of $7,925.00.

Result: This will allow Webb County Community Action to assist 792 eligible Webb County constituents with food.
             
g.   AI-10628    Discussion and possible action to accept the Supplement COVID-19 One Time grant funds for the Head Start grant in the amount of ONE MILLION SEVENTY THOUSAND THREE HUNDRED EIGHTY-EIGHT DOLLARS ($1,070,388), Early Head Start grant in the amount of SIXTY-THREE THOUSAND TWO HUNDRED SEVENTY-FOUR DOLLARS ($63,274), and Child Care Partnerships grant in the amount of SIXTY-THREE THOUSAND TWO HUNDRED SEVENTY-FOUR DOLLARS ($63,274) with no match required and no application required. Additional funds will be added to each grant under the "Other" category in the Office of Head Start Head Start Enterprise System. Adjustments to funding amounts are permitted between object class categories by the grantee. Narratives, budget justifications, and governing body or policy council approvals are not required to receive funds, as no purchase that requires prior approval is being requested. [Requested by Aliza Oliveros, Head Start Director]
  Attachments:
  CCP COVID budget 2020
  EHS COVID Budget 2020
  Head Start COVID Budget 2020
 
             
h.   AI-10619    Discussion and possible action to authorize the release of the following 10% retainer payment to Habitat for Humanity of Laredo, Inc., to be paid from Self-Help Center grant funds in the amount of $5,000. This action will not impact the County's General Fund. [Requested by Community Action Agency - Self Help Center]

Issue: Ten percent (10%) of the new construction project amount is held in retainage from the contractor for 30 days from the completion date of each project to ensure that any deficiencies which may arise are addressed by the contractor. Contract amount is $50,000 and 10% retainer amount is $5,000.  

Solution: Commissioners Court authorizes the release of the retainer funds to the contractor.

Result: The contractor will be paid for services rendered.
  Attachments:
  Inspection Report
 
             
i.   AI-10651    Discussion and possible action to authorize the acceptance of the Texas Veterans Commission (TVC) Fund for Veterans’ Assistance (FVA) General Assistance Grant Award #GT-VSO20-002, for use by the Webb County Veterans Service Office Transportation Program in the amount of $150,000 to be distributed over one year, for a budget period from July 1, 2020 through June 30, 2021, and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. No match is required. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy.  [Requested by Veterans Service Office, Fund #5410]
 
Issue: On October 22, 2018, the Commissioners' Court authorized the submission by the Veterans Service Office of a grant application for Texas Veterans Commission Fund for Veterans’ Assistance in an effort to enhance the services and support currently being provided to veterans and their spouses with no reliable means of transportation, to and from medical appointments, which may not be available without further funding.  Authorization from the Commissioners' Court is required in order to accept the award.
 
Solution: The Commissioners' Court authorizing the acceptance of the federal funds in order to continue to provide extended services to medical appointments outside of the Webb County area and address the needs of the transportation program participants.
 
Result: Veterans and their dependents in Webb County will benefit from services that may not be available without these funds.
  Attachments:
  Grant Application
  Award View
  Notice of Grant Award
 
             
j.   AI-10676    Discussion and possible action to approve grant award contract number #58990003318 for the Comprehensive Energy Assistance Program (CEAP) Cares Act from Texas Department of Housing and Community Affairs (TDHCA) for FY-2020, in the amount of ONE MILLION ONE HUNDRED TWENTY EIGHT THOUSAND FIVE HUNDRED THIRTY SIX DOLLARS ($1,128,536.00) and authorizing the County Judge to sign all relevant documents. Contract shall commence on March 27, 2020 and shall end on July 30, 2021. CEAP Account # 2362-5150-330300. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures. This action will not have an impact to the General Fund. [Requested by James Flores, CAA and Economic Development Executive Director]

Issue: Texas Department of Housing and Community Affairs (TDHCA) has awarded Webb County Community Action Agency  in the amount of $1,128,536.00 under the Comprehensive Energy Assistance Program.

Solution: The court approval will allow the Webb County CAA provide direct services to eligible low-income residents of Webb County under the CEAP program.

Result: These funds are intended to assist eligible Webb County residents that have been economically impacted by COVID-19. The residents will be assisted up to 12 months of energy consumption.
  Attachments:
  CEAP CARES ACT GRANT
 
             
11.   Fire Suppression & EMS Services
             
a.   AI-10632    Discussion and possible action to approve, by Order, a budget amendment, and accept state tobacco funds provided through the Seven Flags Regional Advisory Council (RAC) Trauma Service Area "T" in the amount of $3,809.04, to be utilized in the purchase of EMS supplies, training, travel, membership to professional/technical organizations, public education, vehicle maintenance and equipment for all three stations of the Webb County Volunteer Fire Department, and authorizing the County Judge to sign all relevant documents; and other matters incident thereto. [Account #2929-3140-357420-010]

Issue: State funding provided through Seven Flags RAC for EMS needs/operations.

Solution: Utilize monies for purchase of supplies, training, travel, equipment, and its maintenance.

Result: Properly stocked emergency units in good repair, and well-prepared personnel.



 
  Attachments:
  SFRAC Check
 
             
12.   Fred & Anita Bruni Community Center
             
a.   AI-10664    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund:


 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001--6200-001-458000 Administrative Travel $500 $500 $500.00 $0
  1001-6200-001-443000-075 Repairs & Maint. Vehicles $425 $300 $418.00 $118.00
  1001-6200-001-461000 Materials & Supplies $2,000 $830 $1,330.02 $500.02
  1001-6200-001-461003 Goods for Public Events $2,500 $1,000 $1,224.13 $224.13
        $2,630    
To: 1001-6200-001-441205 Utilities $12,630 $2,630 $1,134.63 $3,264.63

Issue: The utilities account balance is unable to cover current utilities charges.

Solution: Make a line item transfer.

Result: Once the line item transfer is made the utility account will be able to cover current utility charges.
             
13.   Head Start
Disclaimer: All Head Start monies are 100% Federal funds
             
a.   AI-10645    Discussion and possible action to approve the Head Start / Early Head Start / Child Care Partnership Local Self-Assessment and Program Improvement Plan based on the results of the 2018 - 2019 Local Self-Assessment.

Issue: Self-Assessment is required by section 1304.51 (i) (1) of the Head Start Program Performance Standards.  Throughout the year, program leaders and staff continually tract the effectiveness of program operations and progress toward goals through ongoing monitoring systems.  During the annual Self-Assessment, staff, leaders, parents, and partners reflect on that same data, any additional data, such as federal monitoring reports; and the previous year's Self-Assessment report. 

Solution: 2019 - 2020   Approve the Program Improvement Report

Result: The program will maintain a cohesive management systems that support continuous improvement and fosters commitment to providing the highest level of services of children and families in accordance with legislation, regulations, and policies.
  Attachments:
  LSA and PIP 2019 - 2020
 
             
b.   AI-10646    Discussion and possible action to approve the 2020 - 2024 Head Start / Early Head Start / Child Care Partnership Strategic Plan. 

Issue: Head Start Programs are mandated to develop multi-year (long-range) program goals and financial objectives that address the findings of the Community Assessment that are consistent with the philosophy of Head Start and Early Head Start and reflect the finding's of the program's annual Self-Assessment. 

Solution: Provide input, discussion, and feedback for program planning and approve the 2020 - 2024 Strategic Plan.

Result: The Head Start program will continue with ongoing, systemic precesses of program planning via Strategic Planning and in consultation with the Webb County Commissioners Court and Policy Council.
  Attachments:
  Strategic Plan 2020
 
             
c.   AI-10647    Discussion and possible action to approve the 2020 - 2021  Training & Technical Assistance Plan. 

Issue:  The Head Start / Early Head Start / Child Care Partnership Program is mandated to have a staffing plan that addresses staff qualifications, job descriptions, staffing levels, and linkage to education and training that will allow staff to advance through various roles with increasing levels of responsibility and compensation. 

Solutions: Approve and implement the 2020 - 2021 Training and Technical Assistance Plan.  

Result: The program will have an approved plan in place to address staff training needs related to their duties.
  Attachments:
  TTA 2020
 
             
d.   AI-10648    Report from The Administration of Children and Families Office of Head Start based on results obtained during the Focus Area One (FA1) monitoring review of the Webb County Commissioners Head Start Program from March 23, 2020 through March 27, 2020. The program was found to be in 100% compliance with performance measures and progress toward program goals.
  Attachments:
  Federal Review Notice of Report 2020
  Federal Review Report 2020
 
             
14.   Purchasing
             
c.   AI-10656    Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals (RFP) for law enforcement uniforms in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedures for Certain Goods and Services) and any other matters incident thereto. [Requested by the Martin Cuellar, Sheriff; Account #1001-3010-001-414040 (General Fund, Sheriff Bargaining Unit, Admin. Uniform Allowance)]

Issue: The Current uniform contract is expiring effective 9/30/2020.  The Purchasing Agent is recommending with the consent of the Commissioners Court to solicit Request for Proposals for a three (3) year uniform contract for the Webb County Sheriff's Office.

Solution: Securing a long term contract for uniforms will provide the Sheriff's Office with a more efficient ordering process on an annual basis and to further comply with the uniform requirements of the Collective Bargaining Agreement.

Result: Proceed with formal solicitation of RFP and return to Commissioners Court with a recommendation for award.
             
15.   Veteran's Service Office
             
a.   AI-10674    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 22, 2020.
 
Slot # Title Hourly Rate
 
2836 Veterans Transportation Assistance (VTA) Program grant
Driver/Assistance Veterans Service Officer		 $17.48

Issue: Due to extended transportation services through a grant funded by the Texas Veterans Commission, position will be available to be filled.

Solution: Request to fill this vacant slot will allow the department to continue to operate efficiently.

Result: The filling of slots #2836 will allow the department to run on a full staff if the court grants approval.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to table item #5.a.
  Vote: 5 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve consent agenda other than items #14.b. #9.a. #9.h. and #14.a.
  Vote: 5 - 0 Motion Carried
  Attachments:
  COORDINATOR JOB DESCRIPTION
  DRIVER JOB DESCRIPTION
 
             
14.   Purchasing
             
b.   AI-10627    Discussion with possible action to award Invitation to Bid (ITB) 2020-005 “Webb County Medical Examiner Renovations and Expansion Project” to the lowest responsible bidder, Romo Contractors LLC in an amount not to exceed Seven Hundred Twenty Nine Thousand Dollars ($729,000.00); and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Bond Series 2019A; Account #3871-3100-001-474501 (Construction in Progress)]
 
Issue: On 01/27/2020, Commissioners Court authorized the Purchasing Agent to solicit formal bids for the renovations and expansion of the medical examiner's building.  On 06/05/2020, the Purchasing Agent secured 2 bids.
 
Solution: Award ITB to lowest responsible bidder, Romo Contractors, LLC.
 
Result: Authorize Civil Legal Division to finalize the construction contract and proceed with construction project after a letter to proceed is issued to Contractor.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to reject the bid and re-submit
  Vote: 5 - 0 Motion Carried
  Attachments:
  ITB 2020-005 Medical Examiner Renovations/Expansion
 
             
a.   AI-10626    Discussion with possible action to award Invitation to Bid (ITB) 2020-006 “County Court at Law II Renovations” to the lowest responsible bidder, Rizuma Construction LLC in an amount not to exceed Seventy Five Thousand Dollars ($75,000.00); and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1100-001-443000-255 (Repairs & Maintenance - Justice Center)]
 
Issue: The County Court at Law II Courtroom requires but not limited to remodeling of both upper and lower bench, refinishing benches, removing carpet and installation of new tile.  The Purchasing Agent secured three (3) formal bids for this project.
 
Solution: Award ITB to lowest responsible bidder, Rizuma Construction, LLC.
 
Result: Authorize legal to execute construction contract for awarded amount.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve
  Vote: 5 - 0 Motion Carried
  Attachments:
  ITB 2020-006 CCL II Renovations
 
             
9.   Civil Service Commission
             
a.   AI-10622    Discussion and possible action to approve a modification to the Webb County Business Office Department's Accounts Payable Manager Job Description prior to its submission to the Webb County Civil Service Commission for review and certification of the revision as per the Webb County Civil Service Policy. This has no impact on general fund; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. There will be no impact to the General Fund.
 
Issue: Webb County will be transitioning to a digital format of processing invoices submitted to Webb County by vendors.
 
Solution: Modify the Webb County Business Office Department’s Accounts Payable Manager job description.
 
Result: The Webb County Business (Accounts Payable Division) Office will now report directly to the Budget Officer who is the Director of the Budget Office.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to bring back item #10.h.
  Vote: 5 - 0 Motion Carried
  Attachments:
  Job Description
 
             
10.   Economic Development
             
h.   Discussion and possible action to authorize the release of the following 10% retainer payment to Habitat for Humanity of Laredo, Inc., to be paid from Self-Help Center grant funds in the amount of $5,000. This action will not impact the County's General Fund. [Requested by Community Action Agency - Self Help Center]

Issue: Ten percent (10%) of the new construction project amount is held in retainage from the contractor for 30 days from the completion date of each project to ensure that any deficiencies which may arise are addressed by the contractor. Contract amount is $50,000 and 10% retainer amount is $5,000.

Solution: Commissioners Court authorizes the release of the retainer funds to the contractor.

Result: The contractor will be paid for services rendered.
  Judge Tijerina stated for the record that since there was no item #9.h. item #10.h. would be brought back up.  
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve
  Vote: 5 - 0 Motion Carried
             
REGULAR AGENDA
             
Honorable Martin Cuellar, Sheriff
             
16.   AI-10655    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3190-001-458000 Administrative Travel  $500 $500 $500 $0
  1001-4070-001-001-458000 Administrative Travel  $12,000 $5,000 $6,611.84 $1,611.84
  1001-4070-001-456205 Training and Education  $10,000 $4,500 $6,529.55 $2,029.55
        $10,000    
To 1001-4090-001-461000 Materials & Supplies  $120,000 $10,000 $12,636.48 $22,644.48

Issue: Inmate General fund is running low on Funds. This account is used to buy inmates bar soap, tooth brush, toothpaste, sanitary napkins, mattresses, etc. These are items we always have to have on hand.

Solution: Seeking approval from Commissioners Court to transfer funds.

Result: Funds will be available for future expenses.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (OUT OF THE COURTROOM)
  Attachments:
  Approval
 
             
Casa Blanca Golf Course
             
17.   AI-10677    Discussion and possible action to approve additional funding in the amount of merchandise cost of sales accounts at the golf course in the amount of $12,000 due to strong sales and demand for merchandise; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]

Issue: Through June 10th, the golf course had merchandise revenue of 36,308.71 vs a full year budget of $37,500. The cash basis cost of merchandise for the period was $26,477.82, for gross profit of $9,830.89 and a cost sales of 73% which is within tolerance of industry norms and is presented on a cash vs. accrual basis.- We believe the accrual basis would be a lower cost of sales. In order to support anticipated additional sales in the range of $20,000.00 this fiscal year, additional merchandise is requested for the designated account in 7100-9110-001.

Solution: Fund accounts as noted above.

Result: Additional sales and profits relative to original budget will be achieved.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (OUT OF THE COURTROOM)
             
Economic Development
             
18.   AI-10673    Discussion and possible action to authorize the Economic Development Department to develop and submit Fiscal Year 2020 HAVA CARES Act Grant application to the Elections Assistance Commission (EAC) in an amount not to exceed $209,572.38, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. This application requires a twenty percent (20%) cash match should the application be funded, amount shall not exceed the sum of $41,914.48. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Jose Salvador Tellez, Elections Executive Director]

Issue: The Coronavirus epidemic has negatively impacted the Webb County community and the unprecedented impact it will have on the upcoming primaries and November general election.

Solution: Through this proposed grant application, Webb County will expend funds allocated to prevent, prepare for, and respond to the COVID-19 pandemic, domestically and internationally for the 2020 Federal election cycle.

Result: If awarded, the funds will provide Webb County with additional resources to protect the 2020 elections from the effects of the novel coronavirus.
  Budget Officer, Mr. Lalo Uribe stated the following funding source, Chapter 19 Election fund.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to approve and include the funding source
  Vote: 5 - 0 Motion Carried
  Attachments:
  Resolution - HAVA Cares Act Grant Application - Executed
 
             
Indigent Healthcare Services
             
19.   AI-10660    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-5040-001-458000 Administrative Travel $5,000 $2,500 $2,646 $146
To: 1001-5040-001-443000-075 Repairs & Maint. Vehicles $2,000 $2,500 $1,786 $4,286

Issue: There are insufficient funds in the Repairs & Maintenance-Vehicles line item to cover the cost of needed vehicle repairs.

Solution: Approval of requested funds will allow us to pay for the needed repairs on Unit 07-07.

Result: Our office will have a functioning vehicle to carry out day-to-day operations.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 5 - 0 Motion Carried
  Attachments:
  Quote - Sames
 
             
Building Maintenance
             
20.   AI-10670    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1100-001-443000-020 Repairs & Maint. Bldgs $25,000 $7,000 $9,820 $2,820
  1001-1100-001-443000-280 Building Maintenance $3,500 $3,200 $3,387 $187
  1001-1100-001-443000-325 Road & Bridge $1,500 $1,500 $1,500 $0.00
  1001-1100-001-460028 Janitorial Supplies $40,000 $6,000 $20,410 $14,410
  1001-6050-001-470000 Capital Outlay $40,000 $6,000 $6,349 $349
        $23,700    
To: 1001-1100-001-443000-015 Villa Antigua $2,500 $3,500 $1,559 $5,059
  1001-1100-001-443000-190 El Cenizo Fitness Center $4,500 $800 $1,495 $2,295
  1001-1001-1100-001-443000-200 Fred & Anita Bruni Center $3,500 $2,000 $2,278 $4,278
  1001-1100-001-443000-205 Rio Bravo Center $3,500 $1,500 $2,207 $3,707
  1001-1100-001-443000-225 La Presa Center $3,500 $2,000 $637 $2,637
  1001-1100-001-443000-230 Rio Bravo Activity Center $3,500 $1,000 $2,221 $3,221
  1001-1100-001-443000-270 JP 2 P1 $4,000 $2,700 $745 $3,445
  1001-1100-001-443000-300 Agriculture Building $3,500 $7,200 $1,545 $8,745
  1001-1100-001-461000 Materials & Supplies $15,000 $3,000 $2,171 $5,171
        $23,700    

Issue: Johnson Controls Fire Protection technician performed annual inspection of fire alarm and sprinkler systems. During inspection equipment deficiencies were identified.

Solution: Request approval of line item transfer of funds to repair system deficiencies.  

Result: Maintain fire and life safety systems operational as required by applicable NFPA codes and standards.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve by order
  Vote: 5 - 0 Motion Carried
             
Civil Legal Division
             
21.   AI-10683    Discussion and possible action to authorize the rebate of 2018 ad valorem taxes paid by EL PORT AL CENTER, LLC, an Illinois Limited Liability Company d/b/a THE OUTLET SHOPPES AT LAREDO as per tax abatement agreement to Assignee Laredo Outlet Shops LLC and any matters incident thereto. [Ad Valorem Tax Account]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve not to exceed $260,000 and to make sure that the refund they have is subject to the auditors
  Vote: 5 - 0 Motion Carried
             
Planning
             
22.   AI-10663    Discussion and possible action to:
 
  1. conceptually approve the proposed Order Regulating Coin-Operated Machines and Game Rooms (“Order”) subject to the conclusion of a Takings Impact Assessment (“TIA”) publication and comment period in compliance with Chapter 2007, Texas Government Code (“TGC”) provisions;
  2. approve the recommended TIA for the proposed Order which identifies the proposed action as “exempt” and authorize the publication of public notice to initiate the public review and comment period as required by Chapter 2007, TGC;
  3. upon completion of the review and comment period, direct staff to bring back a final Order together with any public comments received for the Commissioners Court’s consideration; and
  4. discuss or act on any matter incident thereto.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to approve all of them
  Vote: 5 - 0 Motion Carried
  Attachments:
  Draft Game Room Order
  Chp. 2007 Gov Code
  Taking Impact Assesment
  TIA Public Notice
  Lead Law Enforcement Designation
 
             
Public Information Officer
             
23.   AI-10653    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within General funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1300-460105 Minor Tools and Apparatus $5.000 $510 $1,059.21 $549.21
To: 1001-1300-46100-005 Materials & Supplies $1.500 $510 $501.97 $8.03

Issue: Materials and Supplies Production account is currently in the negative due to transfer of invoice of another account for purchase of overhead projector for Commissions Court.

Solution: Transfer $440.00 from Minor Tools and Apparatus to get rid of negative balance.

Result: Materials and Supplies account will be with positive balance.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by County Judge Tano E. Tijerina to approve
  Vote: 5 - 0 Motion Carried
             
Purchasing
             
24.   AI-10629    Discussion and possible action to authorize the purchase of one (1) Sprinter 3500-MBE 3.0L Command Center with audio/video and computer equipment to include emergency lighting package, delivery and training of specialized unit from Farber Specialty Vehicles (Buy-Board Contract No. 538-17) in an amount not to exceed $187,744.00 and in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program, Sections 271.101 and 271.102 (Cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #1001-2180-001-470000 – General Fund JP 4 Capital Outlay Account]
 
Issue: The Command Center will be operated by the Webb County Sheriff’s Office Patrol division in conjunction with the Justice of the Peace, Pct. 4 Office to conduct operations along IH-35 to monitor and enforce any commercial traffic violations. Revenue generated from the fines will be coded to the general fund account.
 
Solution: Approve the purchase of the Command Center.  Funding for the unit was approved through the budget process and is currently allocated under the capital outlay account under JP Pct. 4 General Fund budget.
 
Result: Proceed with order of Command Center using the allocated budget utilizing a cooperative contract meeting all the bidding requirements of the State.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
  Attachments:
  16469 Newport Beach CA
  Img 6212
  Img 6223
  Img 6249
  Sprinter Command CenterBB
 
             
25.   AI-10630    Status report on the proposed design and floor plans to include opinion of probable cost for the construction, rehabilitation, alteration and repairs to County property located at 1002 Farragut Street with discussion and possible action to allocate additional funding if necessary, to cover the total projected project cost and any other matters incident thereto. [2019A- Bond Series, Construction in Progress – Finish out/Remodeling; Account #3867-7230-001-474501-002]

Issue: Project Architects (Frank Architects) has finalized the construction documents for the renovations to the building located on 1002 Farragut Street (former HEB property) and has completed an opinion of probable cost. The construction documents were prepared based on meetings held with the Webb County Sheriff’s Office and other County Officials. Commissioners Court had previously approved to assign the County owned building for the exclusive use of law enforcement operations under the direction of the Webb County Sheriff.  
Solution: Finalize the approval of the proposed design and floor plans and allocate additional funding if necessary, based on the opinion of probable cost and further authorize the Purchasing Agent to start the solicitation process based on the construction documents presented by project architect to include any changes authorized by Commissioners Court.
 
Result: The solicitation process will start immediately after Commissioners Court gives approval on construction documents/plans presented by project architect.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve and go out for bids
  Vote: 5 - 0 Motion Carried
  Attachments:
  Presentation
 
             
26.   AI-10631    Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2020-010 “Engineering Services for the Webb County Colorado Acres RO Treatment Plant Renovation Project” to the highest ranking firm Enprotec Hibbs & Todd Inc. and to further authorize the Civil Legal Division to negotiate the terms and conditions of the professional services agreement and any other matters incident thereto. [Account #3869-7230-001-474501-030 – Construction in Progress Las Lomas]



 
Company Name  1 2 3 Total Score Ranking
Enprotec Hibbs & Todd Inc.  89 93 89 271 1
Kimbley - Horn & Associates Inc.  79 85 86 250 3
Norris - Leal LLC  87 90 93 270 2
SWG Engineering LLC  82 82 85 249 4

Issue: On April 14, 2020, Commissioners Court requested that RFQ's be solicited for an Engineer that can provide consultation services to Webb County for this project. 

Solution: Award RFQ 2020-010 to the highest ranking firm and accept the rankings as submitted by the Scoring Committee. 

Result: Authorize the Civil Legal Division to negotiate with the highest ranking firm and return to Court for approval to execute the professional engineering service agreement.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve the order of the ranking and to begin negotiations
  Vote: 5 - 0 Motion Carried
  Attachments:
  Evaluation Summary RFQ 2020-010 Colorado Acres RO Treatment
  Enprotect Hibbs & Todd Inc.
  Kimley - Horn & Associates Inc.
  Norris - Leal LLC
  SWG Engineering LLC
 
             
27.   AI-10637    Discussion and possible action to approve the purchase of two (2) 2020 John Deere 310-L Backhoe Loaders from RDO Equipment Co. (Buy Board Contract No. 597-19) in an amount not to exceed $169,840.12; pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing program and any other matters incident thereto. [Account #2007-7150-001-470000 (Capital Outlay)]
 
Issue: The existing backhoes under lease need to be returned due to end of lease terms. The Road and Bridge Department has sufficient funding to purchase two (2) new backhoes to replace the leased units within the capital outlay account.
 
Solution: Approve the purchase of new backhoes.  Staff is recommending the purchase versus leasing new units.  It will be more costly to lease the units versus a straight out purchase. The equipment has a long life span if maintained properly.    
 
Result: Return lease units and replace with new backhoes through the authorize purchase under the cooperative contract meeting all the competitive bidding requirements of the State.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to table
  Vote: 5 - 0 Motion Carried
  Attachments:
  RDO PO 2 John Deere Backhoe Loaders
 
             
28.   AI-10650    Discussion and possible action to award Request for Proposal (RFP) 2020-010 "Construction Manager at Risk (CMAR) for Webb County Fairgrounds Project - Step Two" pursuant to Request for Qualification (RFQ) No. 2020-007 "Construction Manager at Risk for the Webb County Fairgrounds" Two-Step Selection Process and in accordance with the Texas Government Code; Section 2269.253 (Selection Process); Sub-Chapter F. Construction Manager at Risk Method and to further authorize the Civil/Legal Department to prepare the legal contract with the selected CMAR firm and return to Commissioners Court to approve and execute final contract terms, conditions and pre-construction and general condition fees. [2020 Bond Series]

Issue: The two firms qualified to submit an RFP met the procurement deadline and officially submitted their proposal as required by the RFP document.  The two (2) firms are Leyendecker Construction of Texas, Inc. and Bartlett Cocke Contractors, LLC.

Solution: Review the final RFP and prior qualification statements and award the solicitation to the firm that provides the best value to Webb County.

Result: Authorize the Civil legal department to prepare a construction contract and return to Commissioners Court to approve the execution of all the terms and conditions of the CMAR contract with Webb County.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to hire Leyendecker Construction
  Vote: 5 - 0 Motion Carried
  Attachments:
  Bartlett Cocke RFQ Submittal
  Bartlett Cocke RFP Questionaire
  RFP Fee Proposal Summary Comparison
  Leyendecker RFQ submittal
  Leyendecker RFP Questionaire
 
             
29.   AI-10680    Discussion and possible action to authorize the purchase of one (1) INTERCOMP AX900 Wireless Aluminum Scale with a 14’ Trailer from Nicol Scales and Measurement in an amount not to exceed $56,395.00 for commercial vehicle weight enforcement, the equipment will be used in conjunction with the Mobile Command Center for Judge Jose R. Salinas, Justice of the Peace Pct. 4 in partnership with the Webb County Sheriff’s Office for traffic enforcement operations on Interstate 35 [Account #1001-1130-001-431007-010 - Operational Reserve]
 
Issue: Commissioners Court authorized the Purchasing Agent to secure bids for a semi-portable axle scale with trailer to ensure the citizens of Webb County that the cargo weights of 18 wheeler are complying with State traffic Laws.
 
Solution: Authorize the Purchasing Agent to proceed with purchase from the lowest bidder Nicol Scales and proceed with order using funding from the General Operating Reserve Account.
 
Result: The operation of the command center and the scale will assist law enforcement to enforce commercial vehicle weight enforcement resulting in fewer accidents involving 18 wheeler transports and will also generate revenue for Webb County.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve
  Vote: 5 - 0 Motion Carried
  Attachments:
  Intercomp Bid
  Nicol Scales and Measurement Bid
  Scale and Control Bid
 
             
Risk Management
             
30.   AI-10635    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Health Insurance funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 6100-1090-001-452010 Claims Paid Medical $11,300,000 $54,000 $6,307,19105 $6,253,191.05
To: 6100-1090-001-432056 Administrative Fees $1,750,000 $54,000 $421,833.75 $475,833.75

Issue: Line-item transfer is required to cover incoming administrative fees for employee health insurance claims.

Solution: Obtain approval for line item-transfer.

Result: Account will be funded for the remainder of the fiscal year to cover incoming administrative fees for employee health insurance claims.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve by order
  Vote: 5 - 0 Motion Carried
             
Honorable Mike Villarreal, Constable Pct. 2
             
31.   AI-10658    Discussion and possible action to approve the addition of the following seizure vehicle to Constable’s Pct. 2 Department fleet inventory, including but not limited to revising Webb County’s vehicle inventory to reflect said additions, provide the necessary insurance coverage. Seized Vehicle Description: Make: 2011 Ford F-150, Vehicle Identification Number: 1FTFW1EF8BFB09236; and any other matters incident thereto.
 
Issue: Department is in need of an unmarked vehicle for undercover operations.

Solution: Commissioners Court to accept above mentioned vehicle 2011 Ford F-150. This will allow the department to have at its disposition the use of an unmarked vehicle for undercover operations.

Result: By Commissioner’s Court approving agenda item the department will have an unmarked vehicle for undercover operations.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to table
  Vote: 5 - 0 Motion Carried
  Attachments:
  Court Order
 
             
Honorable Rosie Cuellar, Tax-Assessor- Collector
             
32.   AI-10636    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund.
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1320-001-456005 Postage $120,000 $10,000 $48,224.20 $38,224.20
  1001-1320-001-456010 Postage OPF $600 $600 $600 $0
  1001-1320-001-456205 Training & Education $8,000 $2,500 $5,000 $2,500
  1001-1320-001-444500 Equipment Rental $31,000 $1,000 $3,977.90 $2,977.90
        $14,100    
To: 1001-1320-001-461000 Materials & Supplies $40,000 $14,100 $2,817.79 $16,917.79

Issue: Authorize the line item transfers listed above to purchase tax statement forms, envelopes, tax receipts paper, binders, ink for postage machine, and printer toners.

Solution: Transfer funds from Accounts 1001-1320-001-456005 (Postage), 1001-1320-001-456010 (Postage OPF),1001-1320-001-456205 (Training & Education), 1001-1320-001-444500 (Equipment Rental) to Account 1001-1320-001-461000 (Materials & Supplies).

Result: These line item transfers will allow purchase of tax statement forms, envelopes, tax receipts paper, binders, ink for postage machine, and printer toners.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve by order
  Vote: 5 - 0 Motion Carried
             
Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
             
33.   AI-10672    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-6310-001-461003 Goods for Public Events $2,500 $1,300 $1,869.21 $569.21
To: 1001-6310-001-461000 Materials & Supplies $2,500 $1,300 -$148.35 $1,151.65

Issue: Funds for materials and supplies have been depleted due to outstanding invoices from 2019.

Solution: Transfer monies from other line items to have sufficient funding for remainder of the fiscal year.

Result: Funding necessary to purchase daily operational items for community center.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve line item transfers
  Vote: 5 - 0 Motion Carried
             
Honorable John C. Galo, Webb County Commissioner Pct. 3
             
34.   AI-10686    Discussion and possible action to authorize continued funding to local food banks due to the COVID-19 global pandemic and authorize line item transfer if necessary; and any other matters incident thereto. [Fund #2470-7410-001-463030-005 Bulk Food for Meals]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to give $100,000 to the South Texas Food Bank and $50,000 to the Regional Food Bank
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by County Judge Tano E. Tijerina to bring up item #36
  Vote: 5 - 0 Motion Carried
             
Presentations
             
36.   AI-10666    Presentation by Laredo Connect on their services to Laredo-Webb County community. [Requested by Cindy Liendo, Commissioner Pct. 4]
  Christian Ochoa was in attendance to make a presentation regarding Laredo Collective a non-profit organization.
             
Closed Session/Executive Session
             
35.   AI-10684    Status report by outside counsel with discussion and possible action regarding Cynthia Mares v. Webb County, Texas Case No. 5-18-cv-00121 in the United States District Court. [Executive Session/Closed Session may be requested pursuant to Texas Government Code §551.071, Consultation with Attorney, pending or contemplated litigation]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to go into Executive Session
  Vote: 5 - 0 Motion Carried
             
 
(Executive Session 11:00 - 11:19 a.m.)
  No action taken.
             
37.   Communications
  Commissioner Rosaura Tijerina read communications on behalf of Commissioners Court.
             
38.   Adjourn
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to adjourn
  Vote: 5 - 0 Motion Carried

    

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