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Official Minutes for Webb County
Commissioners Court Meeting

Monday, June 10, 2024 at 9:00 AM
 
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Jesse Gonzalez,     Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,   Commissioner, Pct. 2
John C. Galo, Commissioner, Pct. 3
Ricardo A. Jaime Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 7th day of June 2024. Present also was Ms. Carmen L. Saldana, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to excuse Commissioner, Pct. 3 John C. Galo
  Vote: 4 - 0 Motion Carried
             
2.   Pledge of Allegiance/Invocation
  Led by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina.
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Treasurer, Human Resources, Risk Management; and any other Department reports); and any other matters incident thereto.
  County Treasurer, Raul Reyes presented the Bills and Disbursements for the period of 05/24/2024 - 06/06/2024 that included the Recap of Checks, EFT's, and the payments released by general order.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  County Treasurer, Raul Reyes presented the Payment Ratifications.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve for ratification purposes only
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  County Treasurer, Raul Reyes presented the Liability Disbursements of County payroll for the pay period of 05/17/2024 - 05/30/2024 as well as the Casa Blanca Golf Course payroll for 05/31/2024 along with the estimated payroll for the next pay period of 06/14/2024.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina to approve the Casa Blanca estimated payroll not to exceed $45,000
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Human Resources Director, Monica Flores presented the Wage and Pay Scale Budget Amendments Report.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for public comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
5.   Auditor
             
a.   AI-16255    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant Funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2716]
 
  Acct. Number Acct. Name Adopted Request End Bal.
From: 2716-3010-001-410000 Payroll $143,100.00 $49,188.00 $93,912.00
  2716-3010-001-421000 Health Insurance $32,772.00 $10,021.48 $22,750.12
  2716-3010-001-422000 FICA $11,470.00 $4,285.73 $7,184.27
  2716-3010-001-423000 Retirement $19,260.00 $6,271.97 $12,988.03
  2716-3010-001-425000 Unemployment $1,250.00 $846.18 $403.82
        $70,613.76  
To: 2716-3010-001-470000 Capital Outlay $283,383.60 $56,185.96 $352,984.60
  2716-3010-001-443000-035 Repairs & Maintenance-Equipment $7,814.40 $13,415.04 $21,229.44
  2716-3010-001-426000 Workers' Comp. $950.00 $1,012.76 $1,962.76
        $70,613.76  

Issue: Grant funding anticipated to be left over needs to be utilized before the end of the performance period.  

Solution: Transfer grant funds to utilize for the purchase of needed safety equipment.  

Result: Grant funds will be available to be used in a permissable manner for the purchase of needed safety equipment.  
  Attachments:
  BA
 
             
6.   Civil Legal Division
             
a.   AI-16250    Discussion and possible action to enter into a Consultant Agreement under Grant #4325003 (Oct 1, 2023, through September 30, 2024) between Webb County for the Texas Emergency Network Diversion Court Program for Laredo/Webb County (TEND) and Gabriela Magnon-Salinas to provide services in an amount not to exceed Eighteen Thousand Dollars ($18,000.00) at a monthly rate of One Thousand Five Hundred Dollars ($1,500.00) and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Judge Selina L. Mireles, Account #2747-1150-001-457008) (Texas Emergency Network Diversion (TEND) Court Contractual)]
  Attachments:
  Agreement
  6-10-2024 Item #6.a - Agreement Gabriela Magnon Salinas TEND Court Program - Executed
 
             
b.   AI-16252    Discussion and possible action to renew a Service Agreement contract with West Publishing Corporation D/B/A West Government Services for Two (2) licenses for Thirty-Six (36) months for the Consolidated Lead Evaluation and Reporting Services (CLEAR) for investigative purposes at a monthly charge not to exceed Two Hundred Forty-Eight Dollars and Thirty-One Cents ($248.31), and to be adjusted after each succeeding 12-month term at a rate not to exceed Four (4%) percent over the charges for the preceding 12-month term, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Nancy Cadena, Webb County Indigent Health Care Director; Account #1001-5040-001-432001 (Professional Services)]

Issue: The Indigent Health Care Services Department utilizes this online software program to obtain investigative reports on program applicants to verify possible assets/resources and residency. This software program is also used to find relatives of unclaimed pauper decedents. 

Solution: Staff members will have access to conduct searches efficiently and effectively which will expedite the investigative process.
 
Result: With adequate access to this online resource, IHC caseworkers will be able to make an eligibility determination for the program applicants.
  Attachments:
  Agreement
  6-10-2024 Item #6.b - Agreement Webb County Indigent Health Renewal - Executed
 
             
7.   Commissioners Court Administrator
             
a.   AI-16269    Discussion and possible action to authorize the County Judge to issue a letter of concurrence to the Foreign-Trade Zones Board, U.S. Dept. of Commerce in support of establishing a usage driven FTZ designation (Minor Boundary Modification), City of Laredo Foreign Trade Zone (F.T.Z.) No. 94 for Unimex Trade & Logistics, LLC, located at 1501 Nicolas D. Hachar Rd, Laredo, Webb County, Texas,78045, within Webb County’s Taxing Jurisdiction, and any matters incident thereto. [Requested by Unimex Trade & Logistics, LLC/City of Laredo]
  Attachments:
  Unimex Logistics letter of concurrence
 
             
8.   Community Action Agency
             
a.   AI-16256    Discussion and possible action to approve representative organizations recommended by the Webb County Community Action Agency Advisory Board for Category "C"; and any other matters incident thereto. The Advisory Board recommends Workforce Solutions for South Texas (Rogelio G. Treviño Executive Director as Representative) and Laredo Public Library (Maria G. Soliz Library Director as Representative and Analiza Perez-Gomez as Alternate Representative) as representative organizations.

Issue: State mandates the filling of vacancies when applicable terms end as per Texas Administrative Code Chapter 5 Rule 5.215.

Solution: Vacancies will be filled.

Result: The Agency will comply with Texas Department of Housing and Community Affairs (TDHCA)- Texas Administrative Code, Chater 5 Rule 5.215.
             
9.   Economic Development
             
a.   AI-16257    Discussion and possible action to authorize the submission of a grant application completed and submitted by the Webb County Sheriff’s Office Grant Writer to the Bureau of Justice Assistance (BJA) for a FY 2024 State Criminal Alien Assistance Program (SCAAP) grant for reimbursement of costs already incurred for the incarceration of undocumented criminal aliens at the Webb County jail in the amount roughly estimated at $150,000; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, in fact, is a reimbursement of costs already incurred. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: Although immigration matters, including illegal immigration, are constitutionally established as existing under the legal jurisdiction and regulation of the federal government, state prisons and local detention facilities, such as the Webb County jail, incurs significant costs incarcerating undocumented foreign aliens who commit crimes in the United States. This includes but is not limited to supervision, housing, feeding, clothing, any medical and transportation expenses, and other associated detention costs.

Solution: Grant application to obtain reimbursement of a small percentage of the incurred correctional officer salary costs associated with detaining undocumented criminal aliens who had at least one felony or two misdemeanor convictions for violations of state or local law and who were incarcerated at the Webb County jail for at least four (4) consecutive days during the reporting period of July 1, 2022 through June 30, 2023.

Result: Webb County will be reimbursed by the federal government a limited percentage of the amount of its already incurred costs of detained foreign criminals incarcerated at the Webb County jail.
             
b.   AI-16254    Discussion and possible action to submit FY 2024 Federal Application 5311-2024- WBB CO-00072 from Webb County Community Action Agency to the State of Texas through IGX (TxDOT website) in the amount of FIVE HUNDRED ELEVEN THOUSAND NINE HUNDRED FIFTEEN DOLLARS ($511,915.00) acting through Texas Department of Transportation wherein Webb County El Aguila Rural Transit will be applying by meeting desire deadlines. This grant does not require a cash match; and thus will have no impact to the General Fund. All required documentation has been submitted to the Economic Development Department for review and was found to be compliant with the Single Point of Contact (SPOC) policy. [Requested by Community Action Agency]

Issue: Rural Public Transportation is a grant-funded agency.

Solution: Through the approval of the Commissioners Court to submit the Federal application Webb County, will allow the department to receive funds.

Result: Approval of capital contract carryover will ensure the continuation of transportation services to the rural areas of Webb County.
  Attachments:
  Letter of Intent 00072
 
             
c.   AI-16253    Discussion and possible action to ratify a Request for Funds of up to Fifty Thousand Dollars ($50,000) through the FY-2024 Community Services Block Grant Program Discretionary Funds (CSBG-D) Application to the Texas Department of Housing and Community Affairs (TDHCA) and authorizing the County Judge to sign all relevant documents. There will be no impact on the General fund. All required documents were reviewed by the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Community Action Agency]

Issue: The TDHCA Board approved the 2024 and 2025 CSBG Application and State Plan. The completion and submission for this CSBG-D Request for Funds was due June 4, 2024.

Solution: Court ratification of the request submission for application of the
FY-2024 CSBG-D funds from TDHCA.

Result: The support services are intended for Organizational Capacity Improvements (OCI) to assist with meeting Organizational Standards.
  Attachments:
  CSBG Disc. Funds FY24
 
             
d.   AI-16274    Discussion and possible action to authorize the acceptance of a Fiscal Year 2024 Local Border Security Program (FY24 LBSP) grant award of $15,000, from the office of Homeland Security Grants Division (HSGD) as developed, written, and submitted by and for the Webb County Constable Office Pct.3 for its peace officer’s overtime and applicable fringe benefits to provide enhanced border security in the Laredo/ Webb County area and entering into the grant agreement; authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus shall have no impact to the general funds. All required documents were sent for review through the Economic Development Department and solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures.  [Requested by Adrian Cortez, Webb County Constable Pct. 3]

Issue: The State of Texas recognizes that border communities face urgent security challenges caused by increased activity from transnational organized criminal syndicates and their allies that are intensified by the fluidity of border crossings, heavy commercial activity, and interdependence of the international border communities' economies.  These socio-economic pressures place increased demands on law enforcement services and intensify the need for augmented public safety resources.
 
Solution: Grant award to provide enhanced border security in Laredo/ Webb County and the area in order fulfill State of Texas Local Border Security Program objectives, including overtime (OT) resources to suppress, deter, and reduce border-related criminal activity in Texas.
 
Result: Enhanced/increased patrol for certified peace officers working at Webb County Constable Pct. 3.
             
10.   Planning & Physical Development
             
a.   AI-16267    Discussion and possible action to pre-approve the qualifying applicants for Private On-Site Sewage Facility Assistance (OSSF) under ARPA Project No. 6 and authorize Planning Department staff and ARPA Project Manager to initiate the final scope of work and required specifications for the Purchasing Agent to solicit competitive bids for the installation of the septic systems for each qualifying applicant and any other matters incident thereto. 
 
Issue: Applicants that meet the criteria of the grant Guidelines are required to be approved by the Commissioners Court prior to securing competitive bids for the installation of approved septic systems for those qualifying applicants. All applicants meet the residency and property criteria outlined in the adopted Guidelines and the Planning staff recommends pre-approval.
  
Solution: Court approval will allow staff to finalize the scope of work and required specifications of septic systems for the solicitation of formal bids. 
 
Result: Qualifying applicants will receive the OSSF installation services and Guideline requirements will be met.
  Attachments:
  Backup
 
             
b.   AI-16270    Discussion and possible action to close ARPA Project #0006 and reallocate a portion of the remaining funds to 2 new ARPA projects for a Hydrologic and Hydraulic Study, FEMA Letter of Map Revision and Drainage Improvement Report for Tanquecitos, Phase I Subdivision and a Hydrologic and Hydraulic Study and Drainage Improvement Report for San Carlos, Phase I Subdivision area and any other matters incident thereto.
 
Issue: ARPA fund deadlines may be jeopardized by a lack of qualifying applicants for Project #0006.
 
Solution: Closing project #0006 and reallocating the remaining funds to another project would allow for the timely completion of projects and compliance with ARPA requirements.
 
Result: ARPA funds would be properly encumbered and compliance with ARPA requirements would be met.
             
11.   Purchasing
             
a.   AI-16262    Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to the public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department. 

Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose of or destroy property that cannot be sold through public auction because it has been deemed worthless or disposed of through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law. 

Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed.
  Attachments:
  Inventory Disposition Listing 06.10.2024
 
             
b.   AI-16251    Discussion and possible action to enter into an Agreement under Bind No. 2024-21 for Alarm Monitoring, Inspections & Maintenance Services for 2 years with Superior Alarms and Webb County, for the performance period of (May 6, 2024, to May 5, 2026) in an amount of Twelve Thousand Nine Hundred Thirty-Nine Dollars and Sixty Cents ($12,939.60) for said services, and to further authorize the Webb County Judge to execute all independent contractor and vendor agreements and any other matters incident thereto.
  Attachments:
  Agreement
  Addendum
  Locations in Progress
  6-10-2024 Item #11.b - Superior Alarms - Executed
 
             
c.   AI-16283    Discussion and possible action to solicit Request for Qualifications for a Hydrology and Hydraulics study to include but not limited to a FEMA Letter of map revisions and drainage improvements for Tanquecitos Phase I Subdivision and San Carlos, Phase I Subdivision pursuant to the Professional Services Procurement Act and any other matters incident thereto.

Issue: The Planning Department will be requesting permission from Commissioners Court to close out ARPA Project No. 6 for Septic System Installations and recommend to reallocate the remaining funds for a Hydrology and Hydraulics study for the suggested subdivisions.

Solution: If reallocation of ARPA funds is approved by Commissioners Court as recommended by the Planning Director, consideration to grant the Purchasing Agent permission to advertise for Statement of Qualifications for professional engineering services for a Hydrology and Hydraulics study.

Result: If approved, the procurement process will be initiated to seek out qualified engineering firms to participate in this public solicitation request.
             
12.   Road & Bridge
             
a.   AI-16249    Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 10, 2024.
 
Slot # Title Hourly Rate
 
673 Maintenance Worker $13.07 - $13.73 12/A-E
1380 Maintenance Worker $13.07 - $13.73 12/A-E
646 Accounting Technician $15.15 - $15.93 12/A-E
1995 Motor Grader Operator $16.73 - $17.58 14/A-E
2118 Truck Driver $19.40 - $21.16 17/A-H
51 Mechanic $19.40 - $21.16 17/A-H

Issue: Former employees holding the above-mentioned positions resigned and/or were terminated. 

Solution: Fill vacant positions. 

Result: New employees will assist with the daily operations of the department. 
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve Consent Agenda
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Road & Bridge Director, Jose Luis Neira advised the court of a correction on item #12a.
County Judge Tano E. Tijerina read the correction for the Hourly Rate of the Maintenance Worker slots, which should read $15.15 - $15.93.
Amended Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve correction on item #12a.
Vote: 4 - 0 Motion Carried - Unanimously
Other:  Commissioner, Pct. 3 John C. Galo (ABSENT)


 
  Attachments:
  Acct. Tech.
  MW
  Truck Driver
  MGO
  Mechanic
 
             
REGULAR AGENDA
             
Honorable Martin Cuellar, Sheriff
             
13.   AI-16282    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. 
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1130-001-431007-010 Operational Reserve    $60,000    
To: 1001-3010-001-443000-075 Repair Maint. Vehicle  $275,000 $60,000 $283.96 $60,283.96

Issue: No funding available for much needed repairs to patrol vehicles.

Solution: Process budget amendment (line item transfer) to repair patrol vehicles.

Result: Funding available for vehicle repairs.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
Economic Development
             
14.   AI-16264    Discussion and possible action to grant AEP Texas Inc. a 10 foot right-of-way perpetual easement for an electric transmission line and appurtenances being 3,045 square feet out of Lot 1, Block 1, San Rafael Subdivision, Phase 2 (Webb County Sothern Health Facility tract) for Ten Dollars ($10.00) and other valuable consideration and any matters incident thereto; authorizing the County Judge to sign all relevant documents.
 
Issue: The Webb County Southern Health Facility, which is currently under construction, will need electrical services in order to conduct its operations once completed. Request of AEP Texas Inc., in connection with construction of the Webb County Southern Health Facility.
 
Solution: Approve a perpetual easement and 10’ wide right-of-way to AEP to install electrical transmission line to prove electricity and lighting to the site.
 
Result: The Webb County Southern Health will be able to have  AEP electrical service and lighting for its operations.
  Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Easement and Right-of-Way Agreement
 
             
Civil Legal Division
             
15.   AI-16278    Discussion and possible action to enter into Work Authorization #3 with Top Site Civil Group, LLC for surveying approx. 40 acres of county property for potential use as 6F replacement property at a cost not to exceed Twenty-Four Thousand Five Hundred Fifty Dollars ($24, 550.00) and any matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  Work Authorization #3 for Surveying county property top Site Civil
  6-10-2024 Item #15 - Contract Work Authorization #3 Top Site Civil Group - Executed
 
             
Community Action Agency
             
16.   AI-16268    Discussion and possible action to authorize the Community Action Agency (CAA) Administration, Social Services, and Meals-on-Wheels Programs to be housed in the Webb County Juvenile Facility and authorizing the solicitation of an architect for the modification of the building to address needs of the department; and any other matters incident thereto.  

Issue: Webb County Community Action Agency Administration and Social Services require a permanent facility that suits the needs of the services they provide to the community.
 
Solution: Obtain the Commissioner’s Court authorization to house the CAA Administration, Social Services, and the Meals-on-Wheels Programs in the Webb County Juvenile facility and solicit an architect for modification of the building to meet program and service needs.
 
Result: The new facility will be a unified location, with adequate space for the services provided for the Webb County Community Action Agency Administration, Social Services, and Meals-on-Wheels Program.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
Engineer
             
17.   AI-16260    Discussion and possible action to approve the Project Closeout and Release of Retainage in the amount of $139,711.80 to Anderson Columbia for the completion of the Webb County Mangana Hein Road Extension Project (ITB 2022-0015); and authorize the County Judge sign any relevant documents and any other matters incident thereto. [Account #3716-206000 (Retainage Payable)-CTIF Funds]

Issue: This project has been completed.

Solution: Approve and release retainage amount.

Result: Completion of Project.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  CLOSE OUT DOCUMENTS
  INVOICE NO. 923201-06
 
             
18.   AI-16261    Discussion and possible action to approve the closeout and release of retainage in the amount of $93,760.98 to Quantcorp Construction, LLC, for the Webb County Detoxification Facility Project; with additional approval to transfer funds in the amount of $88,804.76 from Fund 3907; and authorize the County Judge to sign any relevant documents; and any other matters incident thereto. [Account #3902-206000 (Retainage Payable) and Income Series 2020 - Fund 3907]

Issue: This project has been completed. Funds that we need to be transferred were not requested when a change order was approved at the November 27, 2023, Commissioner's Court Meeting. We are requesting the amount of $88,804.76 to pay for the following items completed by Quantcorp Construction:

1. The Change Order totaling $69,647.96 was for the application (2) of "block filler" to keep moisture out of the building and to repair / replace a gas line. The request can be referenced from agenda item #19 dated November 27, 2023.

2. Funds in the amount of $19,156.80 are for an Emergency to address non-conformance with ADA compliance as required by the Texas Department of Licensing and Regulations and to perform repairs to an underground sewer line at the facility. This work was requested by Administration, specifically Mr. Lalo Uribe and the Honorable Judge, Tano Tijerina. Quantcorp Construction was asked to bill for this work in a separate invoice.

Solution: Approval of transfer of funds, release of retainage amount and closeout of project.

Result: Project completion.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by County Judge Tano E. Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  CHANGE ORDER-GAS LINE
  CHANGE ORDER-TIME DELAYS
  CHANGE ORDER-WALL MOISTURE
  INVOICE-ADA AND SEWER LINE
  FINAL INVOICE - RETAINAGE
 
             
19.   AI-16271    Discussion and possible action to enter into a Resolution of the Commissioners Court authorizing the County Judge to sign an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. at Becerra Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313003 State Control-Section-Job (CSJ) Number 0922-33-234 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve items #19 - #22.
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  RESOLUTION 06-10-2024 AFA Mangan Hein at Becerra Creek
  6-10-2024 Item #19 - Resolution Bridge Replacement Mangana Hein Rd. (UPDATED Correction)
 
             
20.   AI-16275    Discussion and possible action to enter into an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. At Becerra Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313003 State Control-Section-Job (CSJ) Number 0922-33-234 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
  Attachments:
  AFA CSJ 0922-33-234 Mangana Hein at Becerra Creek
 
             
21.   AI-16276    Discussion and possible action to enter a Resolution of the Commissioners Court authorizing the County Judge to sign an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. at Dolores Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313004 State Control-Section-Job (CSJ) Number 0922-33-235 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
  Attachments:
  RESOLUTION 06-10-2024 AFA Mangan Hein at Dolores
 
             
22.   AI-16277    Discussion and possible action to enter into an Advance Funding Agreement with the Texas Department of Transportation for BRIDGE REPLACEMENT or REHABILITATION where the Local Government Match Contribution is waived for Mangana Hein Rd. at Dolores Creek (Off the State System), National Bridge Inventory (NBI) Structure Number 222400AA0313004 State Control-Section-Job (CSJ) Number 0922-33-235 and any matters incident thereto. [Requested by TxDOT and Capitol Project Facilities Infrastructure - No effect on the County Budget]
  Attachments:
  AFA CSJ 0922-33-235 Mangana Hein at Dolores Creek
  6-10-2024 Item #22 - Resolution Bridge Replacement Mangana Hein Rd at Dolores Creek - Executed
 
             
Purchasing
             
23.   AI-16281    Discussion and possible action to award Invitation to Bid (ITB) 2024-006 “ARPA Project No. 6 – “Septic System Installation Project - Phase II” to the sole bidder RGM Land Management, LLC., in an amount not to exceed $108,000.00 for four (4) Webb County Colonia Residents who have qualified to receive a new septic system in compliance with rules of the Texas Commission for Environmental Quality (TCEQ) and Standard on Site Sewage Facilities (OSSF) - ARPA Grant Guidelines as approved by the Webb County Commissioners Court, pursuant to the Texas Local Government Code; Subchapter C. Competitive Bidding in General, §262.021 (The County Purchasing Act) and with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #2703-5205-001-474502-101 (American Rescue Plan Act of 2021-American Rescue Plan-Administration-Infrastructure in Progress-Septic Systems Assistance Prog)]

Issue: A formal bid solicitation was advertised for the installation of four (4) new septic systems (Phase II) for Webb County Colonia residents in compliance with TCEQ and OSSF – ARPA grant guidelines as approved by the Webb County Commissioners Court.
 
Solution: Consideration to approve sole bidder RGM Land Management, LLC., bidder has the required TCEQ licenses to proceed with the requested scope of work.  
 
Result: If approved, authorize General Counsel to prepare and execute the construction contract to include any federal contract provisions, if required.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  RGM Bid for Phase II
 
             
Webb County Fairgrounds
             
24.   AI-16258    Discussion and possible action to approve, by Order, the following budget amendment to increase revenues and expenditures in the amount of $95,000.00 for both accounts stipulated below for the Webb County Fairgrounds Fund 2031 for Pavilion events. [Requested by Rafael Perez, Webb County Auditor]



 
Acct. Number Acct. Name Request Current End Bal.
2031-6430-357301 Pavilion Formal Event $95,000 $50,000 $145,000
2031-6430-001-463010-005 Food & Setup COS Package A (Formal) $95,000 $29,00 $124,000

Issue: Webb County Fairgrounds has received revenues from operations that require disbursements to fairgrounds contractual vendors.

Solution: Increase the budget in both expense accounts to cover fairgrounds operations. 

Result: Have the appropriate budget to report revenues and related expenditure line items by source.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
Commissioners Court Administrator
             
25.   AI-16266    Discussion and possible action authorizing a Resolution approving an Inter local Agreement under Chapter 791 of the Texas Government Code by and between Webb County, Legacy Water Supply Corporation, Legacy Municipal Management District, and the City of Laredo for the provision of reliable groundwater and the creation of an administrative agency thereunder; and any other matters incident thereto.
  Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by County Judge Tano E. Tijerina to open up item #16
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Attachments:
  6-10-2024 Item #25 - Resolution Legacy Water Supply Corporation, Legacy Municipal Management District - Executed
 
             
Community Action Agency
             
16.   Discussion and possible action to authorize the Community Action Agency (CAA) Administration, Social Services, and Meals-on-Wheels Programs to be housed in the Webb County Juvenile Facility and authorizing the solicitation of an architect for the modification of the building to address needs of the department; and any other matters incident thereto.

Issue: Webb County Community Action Agency Administration and Social Services require a permanent facility that suits the needs of the services they provide to the community.

Solution: Obtain the Commissioner’s Court authorization to house the CAA Administration, Social Services, and the Meals-on-Wheels Programs in the Webb County Juvenile facility and solicit an architect for modification of the building to meet program and service needs.

Result: The new facility will be a unified location, with adequate space for the services provided for the Webb County Community Action Agency Administration, Social Services, and Meals-on-Wheels Program.
  Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to keep same architects chosen in order to expedite the process
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
Closed Session/Executive Session
  Judge Tano E. Tijerina read items #26 - #28 for the record.
             
26.   AI-16273    Discussion and possible action to settle the claim presented by The Andrew Trevino Law Firm for their client Laura Mendoza (Tristar claim #22890513), and any other matters incident thereto. Incident occurred July 08, 2022, between a County Fire Department Vehicle Unit #5808 (Military Truck) and a (2016 GMC Yukon) motor vehicle driven by Laura Mendoza. [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 (1)(A) (Consultation with Attorney regarding pending settlement offer)]
             
27.   AI-16279    Discussion and possible action to settle the claim regarding property damage brought on by Eduardo Gonzalez, arising out of an incident which occurred on April 08, 2024, between a County Attorney's vehicle (Unit 08-30) and a White Ford F-150 driven by Eduardo Gonzalez and passenger Juan Jose Esparza and any matters incident thereto (Tristar Claim #24911469). [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 (1)(A) (Consultation with Attorney regarding pending settlement offer)]
             
28.   AI-16280    Discussion and possible action to settle the claim presented by Arturo Gallegos, Attorney at Law as a result of an incident which occurred at the Webb County Jail and any other matters incident thereto.  [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(B) (Consultation with attorney regarding pending settlement offer)]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to go into Executive Session
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
 
 Executive Session (09:35 a.m. - 09:40 a.m.)
No action taken in Executive Session.
Civil Legal, Nathan Bratton requested authority to settle on the amounts discussed in Executive Session for item #26.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
 
Civil Legal, Nathan Bratton requested authority to settle on the amount discussed in Executive Session for item #27.
 
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
  Civil Legal, Nathan Bratton requested authority to settle as discussed in Executive Session for item #28.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)
             
Presentations
             
29.   AI-16265    Presentation by Maxine Vieyra from Alzheimer’s Association to share and educate the community about Alzheimer’s awareness. Nearly 7 million Americans are living with Alzheimer’s and over 11 million serve as their caregivers. [Requested by Tano E. Tijerina, County Judge]
  Maxine Vieyra gave a presentation on Alzheimer's awareness to educate the community. 
             
30.   Communications
  No communications were made.
             
31.   Adjourn
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to adjourn
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSENT)

    

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